Human Resources Secretary/Assistant/Specialist

Fredericksburg Ind School Dist; Fredericksburg (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a Human Resources Secretary/Assistant/Specialist to support daily HR operations. This role involves maintaining the substitute system, handling HR inquiries, and ensuring accurate employee information. The ideal candidate will possess excellent organizational and communication skills, with a strong ability to prioritize tasks effectively. Join a supportive environment where your contributions will enhance the HR department's efficiency and employee satisfaction. If you have a passion for human resources and a commitment to service excellence, this opportunity is perfect for you!

Benefits

Health insurance contribution of $365 monthly

Qualifications

• 2 years of secretarial/clerical experience required.
• High school diploma or GED is mandatory.

Responsibilities

• Provide HR support and maintain HR information database.
• Operate the automated substitute system and schedule substitutes.
• Assist with recruitment and new-hire paperwork.

Skills

Effective presentation skills

Organizational skills

Prioritization skills

Keyboarding skills

Data entry skills

Word processing skills

Communication skills

Interpersonal skills

English language proficiency

Education

High school diploma or GED

Tools

Standard office equipment

Personal computer

Job description

Applications will be accepted beginning
Monday, January 20, 2025 12:00 AM
(Central Standard Time)

Human Resources Secretary/Assistant/Specialist

Job Description

Primary Purpose:

Provide support for daily human resource operations. Maintain and operate the substitute system and process related documentation for the district. Serve as the point-of-contact at the district for substitutes. Handle routine HR inquiries and provide responsive and knowledgeable assistance to employees. Job Title and rate of pay will be based upon applicant's qualifications.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

• Ability to effectively present information in one-on-one and to small and large groups of employees
• Excellent organizational skills
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department
• Proficient skills in keyboarding, data entry, word processing, and file maintenance
• Ability to use software to develop spreadsheets, databases and do word processing
• Effective communication and interpersonal skills
• Mastery of the English language usage - both oral and written

Experience:

2 years secretarial/clerical/administrative experience

Major Responsibilities and Duties:

HR Support

• Handle routine HR inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors. Explain HR policies and practices to employees as appropriate.
• Maintain HR information database to ensure that employee information is accurate, current and reliable.
• Operate the automated substitute system, including data entry and generation of reports.
• Provide training and support to all users of substitute system to ensure correct usage.
• Receive and process requests for substitutes and schedule substitutes as needed to ensure coverage of staff absences.
• Prepare correspondence, forms, manuals, schedules, and reports to district standards and requirements.
• Prepare recruitment and new-hire packets.
• Process new hire paperwork including fingerprinting, criminal history information, references, and other application materials for all district employees, volunteers and contracted personnel.
• Assist with maintenance of information in employee database.

Accounting

• Perform routine bookkeeping for the department and assist with the preparation of the human resource department budget.
• Process department PO's, check requests, and maintain supplies.

Other

• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain confidentiality.
• Greet visitors and assist employees and applicants with completing applications and required paperwork.
• Maintain a schedule of appointments and assist with scheduling interviews and meetings.
• Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (under 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Fredericksburg ISD contributes $365 monthly toward employee's health insurance.

Applicants for all positions are considered without regard to race, color, sex (including pregnancy, sexual orientation, or gender identity), national origin, religion, age, disability, genetic information, veteran or military status, or another legally protected status. Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice.

In accordance with Title IX, the district does not discriminate on the basis of sex and is required not to discriminate on the basis of sex in its educational programs or activities. The requirement not to discriminate extends to employment. Inquiries about the application of Title IX may be referred to the district’s Title IX coordinator, to the Assistant Secretary for Civil Rights of the Department of Education, or both.

Inquiries about the application of Title IX to employment should be referred to the Title IX Coordinator, (FISD Superintendent, 234 Friendship Lane, 830-997-9551).