HUMAN RESOURCES REPRESENTATIVE

Illinois Comptroller; Springfield (IL); On-site; USD 65,000 - 85,000; Full time

Job summary

Illinois Department of Human Rights seeks an HR administrator to handle personnel transactions, onboarding, and policy interpretation. You will support management with HR processes, maintain records, and respond to inquiries, ensuring compliance with HR rules and contracts.

The role requires careful attention to detail, strong communication, and proficiency in HR systems such as SuccessFactors, along with MS Word, Excel, PowerPoint, and SharePoint.

Qualifications

• Requires experience using HR systems and personnel data.
• Strong written and verbal communication skills.
• Ability to interpret HR policies and procedures.

Responsibilities

• Process personnel transactions in HCM system.
• Respond to inquiries from management and staff regarding HR policies.
• Prepare vacancy postings and position descriptions.
• Coordinate onboarding of new hires and maintain records.

Skills

Microsoft Word

Excel

PowerPoint

Access

SharePoint

WebEx

Education

Four-year college degree equivalent

Professional HR experience

Tools

SuccessFactors

Job description

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

do not include wage or salary information in your resume or other profile or application materials.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

About the Illinois Department of Human Rights

The Illinois Department of Human Rights ("IDHR") is a state agency charged with the enforcement of the Illinois Human Rights Act ("Act"). The Act prohibits unlawful discrimination in Illinois with respect to employment, real estate transactions, financial credit, and public accommodations (including education). IDHR protects and guarantees the rights of all Illinoisans to be free from unlawful discrimination by receiving and investigating claims of unlawful discrimination. Moreover, the Act prohibits retaliation against a person who has opposed that which is reasonably and in good faith believed to be unlawful discrimination; prohibits the aiding, abetting, compelling or coercion of a person to commit a violation of the Act; and prohibits the willful interference with the performance of a duty or the exercise of a power by the Department or one of its officers or employees. At the forefront of protecting civil rights, IDHR welcomes all candidates for employment to apply for any position for which they are qualified. Join IDHR in its mission to secure an Illinois free from discrimination.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance


• 3 Paid Personal Business Days annually


• 12 Paid Sick Days annually (Sick days carry over from year to year)


• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)


• Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)


• 13 Paid Holidays annually, 14 on even numbered years


• Flexible Work Schedules (when available dependent upon position)


• 12 Weeks Paid Parental Leave


• Deferred Compensation Program - A supplemental retirement plan


• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)


• GI Bill®Training/Apprenticeship Benefits eligibility for qualifying Veterans


• 5% Salary Differential for Bilingual Positions

Under direction of the Chief Human Resources Officer, performs difficult and wide-range personnel functions in preparing and processing personnel transactions and varied administrative activities. Serves as resource person in application of Personnel Rules, collective bargaining agreements, Pay Plan and agency rules and procedures. Reviews and corrects incoming personnel transactions and provides unitary generalist services. Reviews and prepares position descriptions. As a certified CMS interviewer, participates in interviewing and selection teams in the filing of vacancies.

Job Responsibilities

• Receives, reviews, approves, corrects and/or disapproves personnel transactions in the Human Capital Management (HCM) system.


• Serves as a resource for agency personnel by responding to technical and general inquiries from managementand employees, and by interpreting and applying Personnel Rules, IDHR policies, labor contracts, supplemental agreements, the Pay Plan, the Personnel Code, and other required documentation in support of various employee actions.


• Maintains logs of employee transactions, human resources events and leaves of absence, and prepares and disseminates leave letters to employees.


• Prepares vacancy requisitions and postings and processes bid records.


• Prepares position descriptions and position cards in SF with accurate descriptions of duties, responsibilities, requirements, preferences and conditions of employment.


• Prepares follow-up correspondence related to transactions, requisitions, etc.


• Serves as liaison with Payroll and Timekeeping.


• Onboards new hires, assists new employees with completion of personnel forms, prepares and processes CMS-2’s, prepares and processes transactions in EC and maintains CMS-2 transactions for internal tracking.


• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge skill and mental development equivalent to completion of four years of college.


• Requires one year of professional experience, preferably in human resources, or satisfactory completion of an approved training program.

Specialized Skills

• Requires one (1) years of experience utilizing the Personnel Code, Personnel Rules, Position Classification plan, collective bargaining agreements, wage indices, and human resources policies and procedures.


• Requires one (1) years of experience entering human resources data and transactions into SuccessFactors.

Preferred Qualifications

• Prefers one (1) years of experience utilizing the Personnel Code, Personnel Rules, Position Classification plan, collective bargaining agreements, wage indices, or similar human resources policies and procedures.


• Prefers one (1) years of experience entering human resources data and transactions into SuccessFactors or similar HCM software.


• Prefers two (2) years' experience articulating human resources administration information in descriptive terms to others not versed in personnel systems.


• Prefers two (2) years' professional experience using Microsoft Word, Excel, PowerPoint, Access, SharePoint, and WebEx, or similar programs.


• Prefers the ability to work independently and be self-motivated to complete analytical and detailed reports.

Conditions of Employment

• Requires the completion of a background check and self-disclosure of criminal history.


• Requires the ability to travel, with the possibility of overnight stays.


• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

This position DOES contain "Specialized Skills" (as that term is used in CBAs).