Human Resources Representative

Midwest Operating Engineers Fringe Benefit Fund; Lyons Township (IL); On-site; USD 33,000 - 37,000; Full time

Job summary

Midwest Operating Engineers Fringe Benefit Fund seeks a Human Resources Representative to manage biweekly payroll using ADP Workforce Now across multiple codes, while upholding accuracy and confidentiality. The role also supports recruitment, onboarding, records management, and HRIS data entry in a busy, union-focused environment.

You will handle timekeeping, attend to payroll inquiries, prepare reports, and assist with employee communications and wellness programs, requiring strong

Qualifications

• Two years of payroll processing experience.
• Two years of HR or administrative support experience preferred.
• Experience with ADP Workforce Now strongly preferred.
• Working knowledge of payroll, timekeeping, and HRIS systems.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong attention to detail and accuracy.

Responsibilities

• Process biweekly payroll through ADP Workforce Now for multiple company codes.
• Review and audit employee timecards, attendance records, PTO requests, and payroll entries for accuracy.
• Enter and maintain employee payroll information, including wage changes, deductions, direct deposits, and payroll adjustments.
• Research and resolve payroll discrepancies and employee payroll inquiries.
• Generate payroll reports and maintain payroll records and supporting documentation.
• Ensure confidentiality of payroll and personnel information.
• Provide daily ADP support for employee timekeeping and attendance transactions.
• Enter employee call-offs received through the attendance hotline and distribute daily attendance notifications.
• Assist employees and supervisors with timekeeping and payroll-related questions.
• Coordinate candidate communications and interview scheduling.
• Assist with new hire paperwork, onboarding, and orientation activities.
• Maintain employee personnel files and update employee records within ADP.
• Track employee leaves of absence, FMLA documentation, deadlines, and required correspondence.
• Prepare employee communications, including monthly birthday and service anniversary announcements.
• Assist with employee engagement initiatives (EEC), HR events, and wellness programs.
• Order departmental supplies and maintain HR communication boards.
• Assist with the upkeep of the MOE Fitness Center/Gym.
• Perform other duties and special projects assigned by the Human Resources Manager and/or the Human Resources Generalist.

Skills

Payroll processing

Timekeeping

Attention to detail

Organizational skills

Communication skills

Confidentiality

Customer service

Multitasking

Adaptability

Interpersonal skills

Education

High School Diploma or equivalent

Associate degree preferred

Tools

ADP Workforce Now

HRIS systems

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Human Resources Representative

Full Time Countryside, IL, US

8 days ago Requisition ID: 1053

Salary Range: $24.00 To $27.00 Hourly

Position Summary

The Human Resources Representative is responsible for processing biweekly payroll through ADP Workforce Now for multiple company codes while ensuring accuracy, confidentiality, and compliance with organizational policies and payroll procedures. This position also provides administrative support to the Human Resources Department, including recruitment, onboarding, employee records management, leave administration, timekeeping support, and HRIS data entry. The Human Resources Representative serves as a primary resource for employee payroll and attendance inquiries and provides support to Midwest Operating Engineers Fringe Benefit Funds, MOEITS, Local 150 Staff, and MCLCU.

Payroll Administration

• Process biweekly payroll through ADP Workforce Now for multiple company codes.
• Review and audit employee timecards, attendance records, PTO requests, and payroll entries for accuracy.
• Enter and maintain employee payroll information, including wage changes, deductions, direct deposits, and payroll adjustments.
• Research and resolve payroll discrepancies and employee payroll inquiries.
• Generate payroll reports and maintain payroll records and supporting documentation.
• Ensure confidentiality of payroll and personnel information.

Timekeeping & Attendance Administration

• Provide daily ADP support for employee timekeeping and attendance transactions.
• Enter employee call-offs received through the attendance hotline and distribute daily attendance notifications.
• Assist employees and supervisors with timekeeping and payroll-related questions.

Human Resources Administration

• Coordinate candidate communications and interview scheduling.
• Assist with new hire paperwork, onboarding, and orientation activities.
• Maintain employee personnel files and update employee records within ADP.
• Track employee leaves of absence, FMLA documentation, deadlines, and required correspondence.
• Prepare employee communications, including monthly birthday and service anniversary announcements.
• Assist with employee engagement initiatives (EEC), HR events, and wellness programs.
• Order departmental supplies and maintain HR communication boards.
• Assist with the upkeep of the MOE Fitness Center/Gym.
• Perform other duties and special projects assigned by the Human Resources Manager and/or the Human Resources Generalist.

Education & Experience

• High School Diploma or equivalent required; Associate degree preferred.
• Minimum two (2) years of payroll processing experience required.
• Minimum two (2) years of Human Resources or administrative support experience preferred.
• Experience with ADP Workforce Now strongly preferred.
• Working knowledge of payroll, timekeeping, and HRIS systems.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to meet strict payroll deadlines.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Customer-focused with strong interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Self-motivated, dependable, and adaptable to change.