Human Resources Recruitment Coordinator

City of New York; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

City of New York seeks a Staff Analyst to support the Bronx District Attorney’s Office HR recruitment and onboarding processes. The role emphasizes civil service compliance, posting job openings, reviewing resumes, coordinating interviews, and ensuring accurate data entry in NYCAPS.

As part of HR, you will manage hiring pools, onboarding for new hires and transfers, and serve as the main contact for candidates, including background checks and fingerprinting.

Qualifications

• Must have Master's degree or equivalent in a relevant field or a Bachelor's with 2+ years in public administration, budgeting, or HR.
• Experience with NYC civil service processes and job postings is required.
• Strong understanding of citywide HR policies and DCAS guidelines.

Responsibilities

• Create job postings following citywide requirements and DCAS policies.
• Review resumes to determine minimum qualifications and fit for the role.
• Coordinate interviews: scheduling, panel coordination, and candidate communications.

Skills

HR experience

NYC government

HRIS systems

Discretion & confidentiality

Communication skills

Data entry

Education

Master's degree or higher

Bachelor's + 2 years experience

Associate + 4 years experience

High school diploma + 6 years experience

Education/experience equivalency

Tools

NYCAPS

SmartRecruiters

PRISE

PMS

CHRMS

Adobe Pro

MS Office

Job description

Applicants must be either permanent in the Staff Analyst civil service title or reachable on the current civil service exam #3116 list or be permanent in a comparable title eligible for 6.1.9 title change (e.g. Principal Administrative Associate II) or eligible for the 55-a program.

• Please indicate your civil service status on your cover letter and / or resume.

The Office of the District Attorney, Bronx County ("BXDA") is charged with the twin goals of ensuring public safety and striving for equal justice for the over 1.4 million members of the Bronx County community. By "Pursuing Justice with Integrity", the BXDA places a focus on assistance for crime victims while simultaneously ensuring fairness to defendants. Moreover, the BXDA aims to balance the need to seek appropriate punishment for certain crimes while recognizing when punitive measures do not adequately advance justice. By recognizing these significant distinctions and acting accordingly, BXDA has established a standard of excellence in the representation of the Bronx community at large, which continues to grow stronger every day. In furtherance of this mission, the BXDA seeks a skilled and highly engaged Human Resources Recruitment Coordinator.

Human Resources (HR) is an integral part of the Bronx District Attorney's Office, playing a crucial role of shaping the agency culture, promoting career growth, driving strategic initiatives and ensuring the sustainability of the agency. The Human Resources Coordinator support the agency’s Human Resources functions including personnel services, classification, recruitment, civil service administration. This Human Resources Recruitment Coordinator is responsible for performing recruitment, on-boarding, and personnel activities.

Job Responsibilities

• Creating job postings and ensure that job description follows citywide requirements and DCAS policies.
• Reviewing applicant resumes and qualifications to determine suitability for meeting the minimum qualifications of the position.
• Coordinating the logistics of candidate interviews, including scheduling, panel coordination, and candidate communication.
• Processing new hires, transfers and promotions in compliance with citywide requirements and DCAS policies.
• Initiate all tracking and work processes in the recruitment and processing of the pre-selected candidates; ensure that the candidate completes the requested action.
• Entering data for various personnel transactions within NYCAPS, as well as generate HR reports.
• Representing the agency at hiring events (community fairs, job fairs and career fairs)
• Managing civil service appointment list process and facilitate hiring pools.
• Processing civil service transactions including DP-72 and DP-189.
• Facilitating the onboarding of new hires and transfers by ensuring completion of all necessary documents and information have been reviewed and submitted, including civil service processing.
• Serve as the main point of contact for selected candidates, managing communications, job offers, and onboarding paperwork (background checks, fingerprinting, etc.).
• Review and maintain all pertinent pre-onboarding documentation.
• Manage full-cycle recruitment within NYCAPS eHire.
• Assisting employees with navigating NYCAPS / ESS.
• Providing updates on personnel transactions, positions, and vacancies as requested.

STAFF ANALYST - 12626

Minimum Qualifications

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or

A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.

An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.

A combination of education and/or experience equivalent to "1", "2", "3", or "4" above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

Preferred Skills

• 3 years of Human Resources experience within NYC government - Experience working with City HRIS systems and applications, including SmartRecruiters, NYCAPS, PRISE, PMS, CHRMS - Proficient with using Adobe Pro, MS Office Suite and Outlook - Ability to maintain a high level of discretion and confidentiality - Excellent verbal and written communication skills, including the ability to interface with all levels at the agency - Strong analytical and computer skills - Ability to effectively multi-task and prioritize - Ability to work independently and as part of a team - Strong and demonstrable skills in relationship-building, candidate sourcing, and database management

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at