Human Resources/Payroll Coordinator - Full Time

Pinnacle Living; Williamsburg (VA); On-site; USD 38,000 - 58,000; Full time

Job summary

WindsorMeade Williamsburg, part of Pinnacle Living, is seeking an Administrative Coordinator for Human Resources, Payroll, Benefits Administration and Accounting. The role requires confidentiality, independence, and the ability to advise departments on personnel matters.

You will conduct new team member orientation, ensure applicants meet requirements, maintain files, process payroll, support accounting, and administer benefits across the community.

Qualifications

• Basic administrative knowledge and skills applied within clearly defined parameters.
• Typing speed of 50+ wpm.
• Ability to read and write and follow written and oral instructions.
• Excellent computer skills with proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Attention to detail and confidentiality.
• Excellent communication and customer service with visitors, residents, and team members.

Responsibilities

• Conducts new team member orientation and trains in compliance with Pinnacle Living policies.
• Ensures candidates meet requirements before offers are extended.
• Processes payroll bi-weekly and maintains payroll records.
• Assists Accounting Coordinator as needed.
• Maintains personnel files and employment records in compliance with regulations.
• Coordinates benefits such as health, dental, life and disability.

Skills

Admin knowledge

Typing 50+ wpm

Reading & writing

Microsoft Office

Confidentiality

Customer service

Communication skills

Education

High School diploma or equivalent

Associate degree preferred

Tools

ADP payroll software

Job description

Job Description

Performs diversified duties related to the functioning and operation of services provided in Human Resources, Payroll, Benefits Administration and Accounting. This position requires a high degree of confidentiality, independence, self‑motivation in processing personnel actions and assisting/advising departments with personnel issues. Establishes and maintains an effective working relationship with facility team members in the areas of Payroll, Benefits, and Human Resources.

• Conducts new team member orientation training sessions in compliance with the community and Pinnacle Living policies and procedures in the absences of the Organizational Development Manager.
• Ensures that all employment candidates meet the community and Pinnacle Living requirements before offers are extended and orientation is commenced.
• Update orientation manual as needed.
• Ensures consistent application of Human Resources policies to all team members.
• Collects and reviews job applications and resumes and forwards to the appropriate department in the absence of the Organizational Development Manager.
• Provides necessary technical assistance and advise about Human Resource principles, practices, and procedures to applicants, team members, supervisors, and Directors as needed.
• Ensures timely compliance with PPD tests for new team members and annual tests for existing team members or alternative chest x-rays.
• Maintains team member personnel files in accordance with Department of Health and the Department of Social Services regulations and Pinnacle Living records retention requirements.
• Reviews departmental compliance with annual performance reviews and monitors performance appraisal program.
• Assists departments with staffing and recruiting needs and prepares job postings.
• Reviews and updates bulletin boards to comply with Federal and State regulations.
• Produces monthly turnover report and distributes to Department Directors.
• Conducts drug testing procedures in accordance with Pinnacle Living policies for new team members. Communicates positive screenings to the Director HR.
• Processes criminal background checks using the Virginia State Police website and communicates with the Director HR when results have findings.
• Ensures compliance with employment eligibility verification requirements (1-9 forms).
• Maintains up to date job descriptions for all team members and ensures that all personnel files have a signed job description annually.
• Ensures compliance with federal and/or state laws, regulations, and/or agency rules, standards, guidelines, etc.
• Processes bi-weekly payroll and maintains accurate payroll records, reports, and files according to established procedures. Distributes payroll checks to departmental supervisors.
• Responsible for assisting the Accounting Coordinator as needed.
• All other duties as assigned.
• Monitor timekeeping equipment/software (ADP) to confirm appropriate functioning and use and trouble shoots problems. Communicates timekeeping problems to departments when needed.
• Ensures timely and accurate completion of Personnel Action Forms (PAFs) from Department Directors and enter PAFs accurately into payroll software system.
• Coordinates and records vacation/leave requests for salaried team members into payroll software system.
• Maintains appropriate withholding forms and support for payroll deductions.
• Enters recruitment incentives for referred team members.
• Coordinates team member benefits such as health, dental, life, long and short-term disability insurance within the designated time limits. Interfaces with benefits representative to resolve questions and concerns team members may have.
• Performs timely processing of workers’ compensation claims and evaluates accident reports to determine accuracy and completeness.
• Reconciles monthly insurance bills to ADP payroll software report.

Full time schedule new

• Full-Time 8:00am -4:30pm

Qualifications

• Basic administrative knowledge and skills which are applied within clearly defined parameters using standard procedures and practices.
• Typing speed of 50+ wpm.
• Ability to read and write and follow written and oral instructions.
• Excellent computer skills with proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Attention to detail and high regard for confidentiality.
• Ability to communicate well with visitors, residents, and family members as well as community team members. Exceptional customer service and phone skills.

Education, Experience, Certification And Licensure Requirements

• High School diploma or equivalent.
• Associate degree preferred.
• 0-2 years administrative experience preferred.

Physical Requirements And Working Conditions

• May include lifting (particularly records storage boxes up to 25lbs).
• Extensive walking, bending, stooping, standing.
• Ability to work in a fast-paced environment with multiple tasks.
• Ability to work in different locations throughout the community daily to respond to inquiries, problem and issues of residents, team members, corporate office, and outside parties.
• Universal staffing, holiday, inclement weather, and a flexible work schedule are required.

INDD

Benefits

• Double Time when working designated holidays Holiday Pay — for non-exempt team members
• PTO with a Cash Out option available
• 8 Federal Holidays, including Martin Luther King Day and Juneteenth
• One Paid Personal Day per year
• Free parking available
• 6% Retreat Matching 403(b)
• PayActiv – Cash advance on your paycheck available
• Employee Assistance Program – LifeSolutions EAP
• Full Health, Dental, and Vision Insurance options are available for individuals or families
• Zero cost to team members: $50,000 term life insurance policy
• Short-term Disability Insurance available
• Immunizations available
• Tuition Assistance Program available
• Team Member referral bonus available
• EVEN MORE BENEFITS AVAILABLE Depending on location.

Company Description

Williamsburg's newest CARF accredited community and a top workplace award winner!

At WindsorMeade Williamsburg our team members are dedicated to creating a community where age does not define the person. Our mission of Enriching Life’s Journey guides our team in delivering service that focus on autonomy and self-direction, whether that is done in our residents’ villas, apartments, assisted living, memory support or nursing residences. Our values of Culture, Stewardship, Partnership, Diversity, Hospitality and Quality form a framework for everything we do. If you possess strong professional skills and a desire to serve others by promoting person centered services in a team environment, we invite you to continue with this job application.

Vaccination Requirement

Employees hired for this position will be required to follow Pinnacle Living’s company-wide policies of being or becoming fully vaccinated against the annual flu, each subject to potential accommodation for medical reasons or religious beliefs.