Human Resources Payroll Coordinator

4LEAF, Inc.; Pleasanton (CA); On-site; USD 70,000 - 94,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Employee assistance program

Flexible spending account

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

4LEAF, Inc. is seeking a skilled HR/Payroll Coordinator to provide administrative and operational support within the Human Resources department in Pleasanton, CA. You will review timesheets, administer benefits, and handle certified payroll reporting, while serving as a backup for payroll processing.

You will train staff on timekeeping, ensure compliance with wage laws, and maintain strict confidentiality. The role emphasizes accuracy, responsiveness, and PRAC values across HR and payroll teams.

Qualifications

• Bachelor’s degree in HR, Business Administration, Organizational Development, Accounting, or related field.
• SHRM or HRCI certification preferred but not required.
• Experience with benefits administration and open enrollment preferred but not required.
• Experience with Paylocity payroll and HR software preferred but not required.
• Prevailing wage and certified payroll experience preferred but not required.
• Strong administrative, organizational, and time management skills.

Responsibilities

• Review timesheets weekly to ensure accuracy, completeness, and timely submission.
• Train new employees on timekeeping procedures and company policies to promote accurate and compliant time reporting.
• Support the Payroll and Benefits Business Partner with prevailing wage calculations and related payroll requirements.
• Complete certified payroll reporting and related tasks accurately and in accordance with applicable requirements.
• Assist with benefits and 401(k) administration, including enrollments, changes, and terminations.
• Interpret and communicate HR policies, procedures, laws, standards, and regulations to support compliance and employee understanding.
• Serve as backup for payroll processing, ensuring payroll information is accurate, complete, and submitted within established deadlines.
• Maintain strict confidentiality and exercise sound judgment when handling sensitive employee, payroll, and benefits information.
• Communicate openly, honestly, respectfully, and professionally with employees, managers, and team members.
• Demonstrate 4LEAF’s PRAC values by providing responsive support, taking ownership of responsibilities, maintaining attention to detail, and consistently delivering quality work.

Skills

Administrative skills

Organizational skills

Time management

Communication skills

Attention to detail

Teamwork

Education

Bachelor’s degree in HR or related field

SHRM/HRCI certification

Tools

Paylocity payroll

Job description

All Jobs > Human Resources Payroll Coordinator

4LEAF, Inc. (4LEAF) is a multi-discipline Firm providing services throughout the United States. For more than 20 years, 4LEAF has assisted clients in successfully navigating contract services leading to fiscally responsible solutions. As one of the industry’s notable providers of planning, building and safety, construction management, and fire consulting services, 4LEAF has an enviable track record of completing complex projects and staffing assignments with both public and private clients. The dedication of our staff combined with our company culture have consistently allowed us to meet and exceed the needs of our clients.

Job Description

The HR/Payroll Coordinator provides administrative and operational support to the Human Resources department, including timesheet review and correction, benefits administration, certified payroll reporting, and serving as backup for payroll processing. This role requires a high level of confidentiality, attention to detail, and organization while demonstrating 4LEAF’s core values of Professionalism, Responsiveness, Accountability, and Conscientiousness (PRAC) in all aspects of the position.

Responsibilities

• Review employee timesheets weekly to ensure accuracy, completeness, and timely submission.


• Train new employees on timekeeping procedures and company policies to promote accurate and compliant time reporting.


• Support the Payroll and Benefits Business Partner with prevailing wage calculations and related payroll requirements.


• Complete certified payroll reporting and related tasks accurately and in accordance with applicable requirements.


• Assist with benefits and 401(k) administration, including enrollments, changes, and terminations.


• Interpret and communicate HR policies, procedures, laws, standards, and regulations to support compliance and employee understanding.


• Serve as backup for payroll processing, ensuring payroll information is accurate, complete, and submitted within established deadlines.


• Maintain strict confidentiality and exercise sound judgment when handling sensitive employee, payroll, and benefits information.


• Communicate openly, honestly, respectfully, and professionally with employees, managers, and team members.


• Demonstrate 4LEAF’s PRAC values by providing responsive support, taking ownership of responsibilities, maintaining attention to detail, and consistently delivering quality work.


• Perform other duties as assigned.

Requirements

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Organizational Development, Accounting, or a related field, or equivalent relevant experience.


• SHRM or HRCI certification preferred but not required.


• Previous experience with benefits administration and open enrollment preferred but not required.


• Previous experience with Paylocity payroll and HR software preferred but not required.


• Prevailing wage and certified payroll experience preferred but not required.


• Strong administrative, organizational, and time management skills.


• Exceptional attention to detail and commitment to accuracy, confidentiality, and compliance.


• Strong written and verbal communication skills, with the ability to explain policies and procedures clearly and professionally.


• Ability to build and maintain positive working relationships with employees, managers, and colleagues.


• Demonstrated commitment to quality customer service, accountability, and continuous improvement.


• Ability to manage multiple priorities, meet deadlines, respond promptly to requests, and work effectively both independently and as part of a team.

4LEAF, Inc. anticipates paying between $70,304 and $94,200 annually for this position, commensurate with experience and depending upon the location at which the individual is hired to work.

• 401(k)


• 401(k) matching


• Employee assistance program


• Flexible spending account


• Health insurance


• Life insurance


• Paid time off


• Vision insurance

Schedule

• Full-Time, Monday to Friday


• On-Site in Pleasanton, CA

For more firm information, please visit www.4leafinc.com.

4LEAF, Inc. is an equal opportunity employer.