Human Resources Coordinator

Segrera Associates; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Segrera Associates is looking for a Payroll/HR Coordinator to support their growing team in Coral Gables. This role is entirely onsite and offers a mix of payroll processing and HR coordination responsibilities.

The ideal candidate will have 3+ years of relevant experience, particularly in multi-entity payroll environments. Responsibilities include managing payroll for around 40–50 employees and supporting HR operations throughout the employee lifecycle.

Qualifications

• 3+ years of experience in payroll or HR coordination.
• Strong understanding of payroll tax compliance and reporting.
• Experience in multi-entity payroll processing preferred.

Responsibilities

• Process bi-weekly payroll for ~40–50 employees.
• Manage payroll inputs and ensure compliance.
• Support onboarding and offboarding processes.

Skills

Payroll processing

HR coordination

Tax compliance

Excel proficiency

Confidential information handling

Tools

TriNet

ATS (Applicant Tracking System)

PowerPoint

Job description

Overview

We are working with a Family Office in Coral Gables that is looking for a Payroll/HR Coordinator to join their growing team. This role is 100% onsite.

A growing family office is seeking a hands-on Payroll & HR Coordinator to support a multi-entity payroll structure and core HR administration. This role will be responsible for running payroll across multiple sub-family office entities, ensuring compliance with tax and deduction requirements, and supporting full employee lifecycle HR processes.

The organization currently utilizes a PEO model through TriNet and is transitioning toward more internal HR infrastructure. This role will play a key part in that evolution.

The position is estimated to be approximately 50% payroll-focused and 50% HR coordination/administration.

Responsibilities

Payroll Administration (Multi-Entity)

• Process bi-weekly payroll for ~40–50 employees across multiple sub-family office entities
• Manage payroll inputs including wages, bonuses, taxes, deductions, and benefits coordination
• Support transition and coordination of payroll activities currently administered through PEO structure
• Ensure accuracy and compliance with federal, state, and local payroll tax regulations
• Generate payroll reports for leadership and board-level reporting
• Maintain payroll records and audit-ready documentation

HR Coordination & Operations

• Support onboarding and offboarding processes (employee setup, documentation, IDs, system access)
• Maintain employee records and confidential HR files
• Assist with performance management process tracking and documentation
• Coordinate basic compliance and HR reporting requirements
• Support recruiting coordination efforts; potential use and administration of ATS functionality
• Partner with recruiting coordinator on hiring logistics and candidate tracking

Reporting & Administrative Support

• Prepare PowerPoint presentations and reporting packages for board and leadership meetings
• Support HR-related analytics and workforce reporting from payroll/HR systems
• Assist in developing and improving HR and payroll processes as the organization scales
• Ensure data integrity across payroll and HR systems

Qualifications

• 3+ years of experience in payroll, HR coordination, or HR/payroll operations
• Experience processing payroll in a multi-entity or multi-state environment strongly preferred
• Exposure to PEO environments (TriNet or similar)
• Strong understanding of payroll tax compliance, deductions, and reporting
• HR administrative experience including onboarding/offboarding processes
• Strong proficiency in Excel and PowerPoint for reporting and presentations
• High level of discretion handling confidential employee and financial information
• Comfortable in a lean, fast-moving environment with evolving processes