HUMAN RESOURCES PARTNER ADMINISTRATOR

University of Alabama at Birmingham; Birmingham (AL); On-site; USD 28,000 - 44,000; Full time

Job summary

University of Alabama at Birmingham (UAB) seeks a HUMAN RESOURCES PARTNER ADMINISTRATOR for the SON. This role administers HR functions for the School of Nursing HR Office, collaborating with the Dean's Office, students, faculty, staff, and administrators while handling confidential information with professionalism.

Key duties include payroll administration, personnel records management, onboarding, employment changes, and supporting personnel development initiatives across the School.

Qualifications

• Bachelor's degree in a related field and one year of related experience required, three years preferred.
• Work experience may substitute for education/experience.

Responsibilities

• Process biweekly payroll, including hires, data changes, salary adjustments, and reclassifications.
• Maintain personnel records and HR databases to ensure compliance with requirements.
• Provide administrative support for staff and student hiring and onboarding processes.
• Oversee work-study, temporary, and student employment processes, including budgeting and supervision.
• Coordinate faculty and staff professional development opportunities with the School of Nursing Staff Council.
• Create and analyze HR databases, reports, and budget summaries for annual reports.

Skills

Communication skills

Confidentiality

Problem solving

Leadership

Project management

Interpersonal skills

MS Office proficiency

Education

Bachelor's degree in a related field

Tools

MS Office Suite

SharePoint

Job description

The University of Alabama at Birmingham (UAB) seeks a HUMAN RESOURCES PARTNER ADMINISTRATOR for the SON. This individual administers HR functions for the School of Nursing Human Resources Office through effective problem-solving, planning, project management, leadership, and professional communication while maintaining a high level of confidentiality. As an integral member of the team, this position collaborates with personnel in the Dean's Office and with students, faculty, staff, and administrators across UAB. Independently provides administrative and operational support for personnel processes, including staff and student hiring, onboarding, payroll administration, personnel records management, data tracking, compliance and credentialing activities, reporting, and employee development initiatives. Maintains HR databases, personnel files, and related documentation; oversees temporary, work-study, and student employee processes; and supports HR projects and special initiatives across the School.

RESPONSIBLITIES:

• Process biweekly payroll, non-recurring elements, and ACT documents, including hires, data changes, salary adjustments, and reclassifications, ensuring compliance with University policies and procedures.
• Maintain personnel records, filing systems, electronic files, and HR databases; ensure records comply with accreditation, University, and departmental requirements.
• Provide administrative support for staff and student hiring processes, including recruitment, onboarding, employment changes, departures, new hire paperwork, applicant tracking activities, and related data management.
• Oversee work-study, temporary, student assistant, GTA, GRA, trainee, and other student employment processes, including budgeting, tracking expenditures, assigning work, and supervising student employees as needed.
• Support faculty recruitment activities, including coordinating candidate visits, scheduling interviews, arranging hospitality and logistics, conducting School of Nursing tours, processing travel reimbursements, and maintaining related documentation.
• Process and track expenditures, travel reimbursements, supply orders, and other personnel-related transactions.
• Coordinate faculty and staff professional development opportunities in collaboration with the School of Nursing Staff Council and participate on committees and task forces as assigned.
• Create, maintain, and analyze HR-related databases, spreadsheets, reports, and budget summaries; compile data for annual reports and other operational reporting needs.
• Maintain compliance and credentialing information and provide ongoing personnel data management support for the School.
• Assist with correspondence, acknowledgment letters, and other personnel-related communications and documentation.
• Provide guidance regarding HR policies, procedures, and processes, and maintain current knowledge of applicable regulations and departmental practices.
• Perform other duties as assigned.

(Hourly Rate: $19.79 - $32.17)

Bachelor's degree in a related field and one (1) year of related experience required three (3) years of related experience preferred. Work experience may substitute for education experience.

This individual must be able to work independently as well as with a team. To be successful in this role, an individual needs to be able to communicate well in both written and spoken language, be detail oriented, very organized, have strong analytical and time management skills, and possess developed diplomacy, leadership and interpersonal skills. A fluent working knowledge of Microsoft office products such as Excel, Word, Access, and PowerPoint, SharePoint, are needed to manage the work in this role.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Job Category

Clerical & Administrative

Organization

340000000 School of Nursing Dean's Office

Employee Status

Regular

Shift

Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager)

Onsite