Human Resources Operations Analyst - Hartson Kennedy

Formica Group North America; Marion (IN); On-site; USD 55,000 - 85,000; Full time

Job summary

Hartson-Kennedy Inc. in Marion, IN is seeking an HR Operations Analyst to support HR operations across benefits, onboarding, HRIS data, reporting, audits, and process improvement. The role partners with HR leadership, Finance, vendors, auditors, and operations to maintain records and strengthen controls.

The position focuses on accuracy, compliance, employee support, and timely deliverables, including benefit enrollment, reconciliations, and documentation across payroll and retirement programs.

Qualifications

• Bachelor’s degree or equivalent education and experience required.
• Three or more years of experience in HR operations, benefits, retirement plan administration, HR compliance, payroll support, recruiting coordination, or related function.
• Experience maintaining HR records, reconciling data, resolving discrepancies, preparing reports, and supporting audits or compliance activities.
• Working knowledge of EEOC, FMLA, ADA, HIPAA, COBRA, and related administration practices.
• Strong Excel, HRIS, benefits, payroll, ATS, Microsoft Office, analytical, organizational, documentation, communication, confidentiality, interpersonal, and problem-solving skills.

Responsibilities

• Coordinate recruitment postings, candidate communications, interviews, offers, pre-employment activities, onboarding and orientation.
• Respond to employee and manager questions, support communications, engagement activities, and maintain confidentiality.
• Administer benefit programs, resolve inquiries, reconcile invoices and deductions, support enrollment, audits, filings, COBRA, and required documentation.
• Reconcile deferrals and contributions, loan repayments, eligibility, enrollments, match calculations, funding reports, audits, and Form 5500 support.
• Maintain HR data, prepare reports and dashboards, support audits and record retention, develop checklists and procedures, evaluate process gaps, and protect confidential information.

Skills

Excel

HRIS

benefits

payroll

ATS

Microsoft Office

analytical

organizational

documentation

communication

confidentiality

interpersonal

problem-solving

Education

Bachelor’s degree in HR/Business/Accounting/Finance

Tools

HRIS

ATS

Microsoft Office

Job description

Hartson-Kennedy Inc. manufactures and fabricates laminate countertops. We are seeking an HR Operations Analyst for our corporate offices and manufacturing facility in Marion, IN.

Position Summary:

The HR Operations Analyst supports accurate, compliant, and efficient HR operations across benefits, recruiting, onboarding, employee support, HRIS data, compliance documentation, reporting, reconciliations, audits, and process improvement. This role partners with HR leadership, managers, employees, Finance, vendors, auditors, brokers, and third-party administrators to maintain records, resolve issues, strengthen controls, and support a positive employee experience.

Essential Responsibilities:

• Recruitment and Onboarding: Coordinate job postings, candidate communications, interviews, offers, pre-employment activities, onboarding, orientation, and related documentation.
• Employee Relations and HR Support: Respond to employee and manager questions, support communications, engagement activities, performance and disciplinary documentation, and maintain confidentiality.
• Benefits Administration: Administer benefit programs, resolve employee and retiree inquiries, reconcile invoices and deductions, support annual enrollment, audits, testing, filings, COBRA, and required documentation.
• Retirement Plan Administration: Reconcile deferrals, employer contributions, loan repayments, eligibility, enrollments, contribution changes, match calculations, funding reports, audits, Form 5500 support, notices, and discrepancies.
• HRIS, Reporting, Compliance, and Process Improvement: Maintain HR data, prepare reports and dashboards, support audits and record retention, develop checklists and procedures, evaluate process gaps, and protect confidential information.

Key Working Relationships:

• Works closely with Human Resources, Finance, Accounting, Operations, leadership, supervisors, managers, employees, benefit brokers, carriers, retirement plan administrators, auditors, payroll partners, and other service providers.

Key Performance Expectations:

• Complete HR operations tasks, reconciliations, reports, audits, filings, and corrective actions accurately and on time.
• Maintain complete, accurate employee, benefit, retirement, recruiting, and compliance records.
• Reduce discrepancies through strong controls, documentation, communication, and root‑cause problem solving.
• Identify process improvements, reporting needs, and opportunities to improve service quality and efficiency.

Required Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, Accounting, Finance, or related field, or equivalent education and experience.
• Three or more years of experience in HR operations, benefits, retirement plan administration, HR compliance, payroll support, recruiting coordination, or a related function.
• Experience maintaining HR records, reconciling data, resolving discrepancies, preparing reports, and supporting audits or compliance activities.
• Working knowledge of employment and benefits requirements such as EEOC, FMLA, ADA, HIPAA, COBRA, and related administration practices.
• Strong Excel, HRIS, benefits, payroll, ATS, Microsoft Office, analytical, organizational, documentation, communication, confidentiality, interpersonal, and problem‑solving skills.

Preferred Qualifications:

• Experience with self‑funded or partially self‑funded benefit plans, ACA, COBRA, ERISA, HIPAA, compliance calendars, audits, or financial reconciliation processes.
• Experience in a manufacturing, distribution, multi‑location, or hourly workforce environment.
• Professional certification such as SHRM‑CP, PHR, CEBS, or related credential.