Human Resources Onboarding Specialist

Passavant Memorial Homes Family of Services; Pennsylvania; On-site; USD 55,000 - 65,000; Full time

Job summary

An established industry player is seeking a dedicated Human Resources Onboarding Specialist to enhance the onboarding experience for new hires. This role involves coordinating pre-employment checks, managing candidate documentation, and collaborating with various teams to ensure a seamless onboarding process. The ideal candidate will possess strong communication skills, attention to detail, and the ability to work independently in a dynamic environment. This position offers competitive wages and a supportive workplace focused on career development and employee well-being.

Benefits

Competitive Wages

Comprehensive Health, Dental, and Vision Insurance

Generous PTO Package

401K Retirement Plan

Dynamic and Supportive Work Environment

Career Development and Advancement Opportunities

Qualifications

• 1+ year of onboarding experience required.
• Proficient in Microsoft Office, especially Outlook, Excel, and Word.

Responsibilities

• Conduct onboarding of all new candidates according to regulations.
• Schedule and conduct pre-employment background checks.

Skills

Onboarding Experience

Microsoft Office (Outlook, Excel, Word)

Communication Skills

Attention to Detail

Ability to Work Independently

Knowledge of Employment Laws

Knowledge of Intellectual Disabilities/Mental Health

Experience with Applicant Tracking Systems

Education

High School Diploma

Tools

Applicant Tracking Systems

Microsoft Office

Job description

Passavant Memorial Homes is one of the foremost, consumer-focused providers of support to individuals with intellectual disabilities, autism, mental health, and behavioral health needs. The mission of Passavant Memorial Homes is to empower individuals to live successfully in the community. Our team of professionals have been dedicated to promoting choice and independence for individuals with intellectual disabilities for more than 120 years. Throughout our history, we have continuously focused on ensuring the highest quality support and providing a variety of opportunities for our employees to develop and advance.

The Human Resources Onboarding Specialist is responsible for ensuring that newly hired employees are properly onboarded with Passavant Memorial Homes Family of Services (PMHFOS) and that onboarding is completed in accordance with regulations, legal requirements, and PMHFOS standards. The candidate will demonstrate strong networking and communication skills, attention to detail, be self-motivated in collaboration with internal and external parties, and be able to work independently in a fast-paced environment.

DUTIES AND RESPONSIBILITIES OF THE HUMAN RESOURCES ONBOARDING SPECIALIST:

• Conduct the onboarding of all new candidates per applicable regulations, legal requirements, and PMHFOS standards.
• Schedule and conduct all pre-employment background checks including motor vehicle records checks, criminal clearances, child abuse clearances, Federal Bureau of Investigation (FBI) fingerprint clearances, sex offender registry checks, U.S. Department of Health and Human Services (HHS) Office of Inspector General (OIG) Medicaid Exclusions checks, and all applicable out-of-state clearances, as required.
• Coordinate with PMHFOS’s pre-employment physical vendor to ensure timely completion and return of associated documentation for pre-employment physical, drug screen, and Tuberculosis (TB) test.
• Ensure that all associated candidate documentation is appropriately saved in the candidate’s employment folder prior to their planned orientation.
• Serve as point of contact with all candidates throughout the onboarding process, ensuring a pleasant and timely experience for all candidates.
• Coordinate extensively with the Recruitment Team, Human Resources team, and hiring managers throughout the recruitment and onboarding process.
• Prepare hiring paperwork and information packets.
• Create and provide all associated data and reporting associated with the onboarding process.
• Conduct virtual, in-person, and phone interviews, as required.
• Assist in attending job fairs and careers events.
• Other duties as assigned by the Vice President of Corporate Projects.

REQUIRED SKILLS AND KNOWLEDGE OF THE HUMAN RESOURCES ONBOARDING SPECIALIST:

• One year of onboarding experience, required.
• Proficient in the Microsoft Office, specifically utilizing Microsoft Outlook, Excel, and Word, required.
• Minimum 18 years of age, required.
• Solid understanding of applicable employment laws and regulations, preferred.
• Knowledge of Intellectual Disabilities/Mental Health field, preferred.
• Experience with Applicant Tracking Systems, preferred.
• Excellent communication skills, required.
• Strong attention to detail & organization abilities, required.
• Ability to work independently and with a team, required.
• Must be willing to travel to regional office locations.

PASSAVANT MEMORIAL HOMES OFFERS:

• Competitive Wages: $55,000 - $65,000 annually
• Comprehensive Health, Dental, and Vision Insurance Coverage
• Generous PTO package
• 401K Retirement Plan
• Dynamic and Supportive Work Environment
• Career Development and Advancement Opportunities

Passavant Memorial Homes Family of Services is an Equal Opportunity Employer.