Human Resources Office Manager

ProFound Staffing, Inc.; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Stock options

Paid vacation (4–6 weeks)

Free CrossFit membership

Job summary

ProFound Staffing is partnering with a growing environmental fire protection manufacturing company in Houston, TX to hire an Office Manager / HR Manager. This onsite role blends HR duties with office administration to create a welcoming environment, uphold high standards, and support people’s success.

The ideal candidate will have 5+ years of HR/admin experience, a related degree, and applicable certifications.

Qualifications

• 5+ years of experience in HR administration, office management, or a similar role
• Associates or Bachelor’s degree in Business Administration or Human Resources – preferred
• SHRM-CP or PHR certification is preferred

Responsibilities

• Own day-to-day HR administration, including employee records, onboarding, benefits, compensation changes, raises, promotions, and termination documentation
• Coordinate approved compensation and employee data changes with finance and payroll
• Coordinate company and departmental team-building activities and events
• Own and facilitate company-wide town hall (Q&B) with cross-functional input and logistics
• Manage two office areas and office-related vendors, safety procedures, and front-office support
• Continuous process improvement using automation and AI to reduce administrative work

Skills

HR administration

Office management

Onboarding

Benefits administration

Payroll coordination

Education

AS/BA in Business Administration or HR

Tools

NetSuite

MS Office

AI tools

Job description

• U.S. Citizens and those authorized to work in the U.S. are encouraged to apply.
• Unable to sponsor or transfer H1B Visas now or in the future.
• Unable to provide relocation assistance in the Houston, TX area.
• Unable to work with Candidates on a C2C basis with third-party Employers.
• This is not a 100% Human Resources position.

ProFound Staffing is partnering with a growing environmental fire protection manufacturing company in Houston, Texas to find an Office Manager / HR Manager to set the tone on how team members experience the company from their first day forward. The Office Manager / HR Manager will be responsible for creating an environment that feels thoughtful and welcoming, while making it clear from the beginning that standards are high.

• 50% Office management and administration
• 50% HR responsibilities

This role is important because when team members bring problems to the Office Manager/ HR Manager they know they'll be heard and treated fairly, with judgment about when to handle things directly versus when to loop in leadership or legal counsel. This role supports people's success and reinforces company values — it's not about being everyone's sounding board, smoothing over every issue, or acting as an office parent figure. Success looks like a smoothly running office where no one notices the work happening behind the scenes; that's the real compliment. And while the rules matter, the guiding principle is always the bigger picture: treating people ethically, making sound and consistent decisions, and protecting both the team member and the company.

Work Schedule:

This is an onsite position in Houston, Texas. The core hours are 8:00 a.m. to 5:00 p.m.

Reporting:

This position reports to the Finance Department and manages the Receptionist. In-house counsel provides support for complex legal HR matters.

Education:

• Associates or Bachelor’s degree in Business Administration or Human Resources – preferred but not required

Certifications:

• SHRM-CP (Certified Professional) (SHRM) or
• PHR (HRCI) (Professional of Human Resources) certification required

Ideal Candidate:

• 5+ years of experience in HR administration, office management, or a similar role, including onboarding, benefits, compensation changes, personnel records, and terminations
• Strong organization, discretion, and attention to detail
• Working knowledge of employment practices and good judgment about when to involve finance, leadership, or legal counsel
• A genuine interest in building a strong company culture and bringing teams together

Responsibilities:

• Own day-to-day HR administration, including employee records, onboarding, benefits, compensation changes, raises, promotions, and termination documentation
• Coordinate approved compensation and employee data changes with finance and payroll
• Coordinate company and departmental team-building activities, employee events, and other initiatives that strengthen relationships across the company
• Own and facilitate the biweekly Q&B (Questions & Beers/Breakfast/Burritos), our company-wide town hall. Prepare for each Q&B by checking with departments for news, progress, and important updates; coordinate the food and logistics; and facilitate a cohesive, collaborative, and natural conversation where team members feel comfortable asking questions. Continuously improve Q&B as a forum that keeps the entire company informed, connected, and communicating openly.
• Manage the two office areas at the Houston facility, including office supplies, common areas, meeting spaces, and office-related vendors. (Factory facilities are managed separately by the Facilities Manager.)
• Own office safety and security, including visitor access, emergency procedures, office access controls, and coordination of safety or security concerns with the appropriate internal teams
• Manage the Receptionist and ensure effective front-office coverage and support
• Continuously improve HR and office processes, using automation and AI where practical to reduce administrative work

Computer Skills:

• Working knowledge in MS Office Suite (Word, Excel, Outlook, MS Teams)
• Working knowledge using AI (ChatGPT, Claude.ai, or Co-Pilot)
• Working knowledge in CRM or ERP systems – NetSuite.

Soft Skills:

• Must have a strong verbal and written communication skills.
• Ability to work under pressure and produce results.
• Ability to multi-task and have excellent time management skills.
• Ability to learn quickly and adapt.
• Must have a strong aptitude, attitude and work ethic.
• Flexible to change direction when needed.

Work Culture:

This company has about 80-85 team members and growing. Their most successful team members connect to their mission, thrive in a fast-paced environment, deliver individual high-quality results as part of a team, and want to do better every day.

This company is a meritocracy. The more value you create, the more benefits in terms of the responsibility you will receive. Successful people at this company see themselves as owners of the company and treat it as such.

• Four weeks of paid vacation. Five weeks after two years of employment and six weeks after four years of employment.
• Health insurance – including company paid premium
• Dental, Vision, and Life insurance options.
• Free CrossFit and Barbell membership with three coached sessions per week
• Stock options package (earned, not given).

About ProFound Staffing:

ProFound Staffing specializes in direct-hire placement of senior professionals across all business functions—from technology, engineering, operations to finance, HR, marketing, and leadership. We help small and mid-size companies build the strategic talent foundation they need to thrive. We don't just fill positions—we build the teams that drive long-term success.