HR Coordinator

Thomas Allen, Inc.; Minnesota; On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Health insurance

401(k) and Profit Sharing

Paid holidays

Paid time off (PTO)

Tuition reimbursement

Job summary

Thomas Allen, Inc. is seeking an HR Coordinator to support the Human Resources Department with onboarding, documentation, compliance, and employee support.

The role focuses on processing forms, conducting background checks, and maintaining accurate records while upholding privacy and legal standards. This full-time, hourly position in Minnesota offers a $23.00–$27.00 per hour range DOE, UKG (Ultipro) proficiency, and a benefits package including health insurance, retirement plans, and paid time

Qualifications

• Bachelor’s degree in human resources, business, or related field.
• Minimum of 2 years HR experience preferred.
• Strong technology skills across multiple platforms.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving skills.
• Excellent time management and deadline adherence.

Responsibilities

• Provide HR support via email, phone, and in person in a timely manner.
• Welcome new hires and conduct new hire orientation.
• Post open positions in UKG and coordinate candidate communications; conduct initial phone screens.
• Perform onboarding duties in collaboration with Recruiter; process I-9 information.
• Ensure compliance with county, state, and federal regulations; handle employment verifications.
• Run Auto Insurance reports and manage ergonomic equipment orders; maintain records.
• Manage employee status changes, exits, and exit interviews.
• Demonstrate independence, attention to detail, collaboration, time management, and clear communication.

Skills

Decision making

Tech skills

Data literacy

Verbal & written comms

Analytical thinking

Time management

UKG Pro (Ultipro)

Microsoft Office

Education

Bachelor's degree in HR or related field

Tools

UKG Ultipro

Microsoft Office Suite

Job description

Description

The HR Coordinator is a key player in the Human Resources Department, overseeing crucial functions for operational success. Responsibilities include managing documentation, conducting background checks, ensuring statutory compliance, and leading HR support initiatives. This role is instrumental in fostering efficient onboarding, maintaining legal standards, and aiding across various HR tasks.

FLSA Status: Full-time, Hourly, Non-Exempt
FTE: 1.0 (40 hours per week)
Hiring Range: $23.00 - $27.00 USD Hourly DOE

Position responsibilities with or without reasonable accommodations:

HR Support

• Provide dedicated and consistent support to employees through the HR email inbox, over the phone assistance, and in-person inquiries, addressing questions and requests promptly.
• Welcome new hires and conduct new hire orientation on behalf of the HR Department.
• Process Employee Status Changes, Exit Forms and conduct Exit Interview

UKG System Management

• Serve as a dedicated point of contact for general UKG inquiries, assisting employees and resolving issues effectively.

Forms and Policies

• Update Policies and Forms: Regularly update and maintain a comprehensive database of up-to-date forms and policies for employee use.
• Create, organize, and maintain electronic forms, implementing naming conventions, file type, and structures for efficient document retrieval.

Onboarding

• Support the recruiting process by posting open positions in the applicant tracking system (UKG), coordinating candidate communications, and conducting initial phone screens.
• Perform all necessary onboarding duties in collaboration with the Recruiter.
• Process I-9 information upon receipt, aiding new hires and ensuring a seamless onboarding experience while maintaining strict confidentiality and compliance with immigration laws.

Verification and Compliance

• Ensure compliance with county, state, and federal regulations by distributing required employment and sexual exploitation documents to previous employers.
• Conduct Motor Vehicle Record (MVR) checks for employees to uphold safety and compliance standards.
• Handle verification of employment requests from external agencies promptly and accurately.

Workplace Safety and Insurance

• Run Auto Insurance Reports: Generate and analyze auto insurance reports to ensure compliance with company policies. Send required notifications requesting updated information. Provide regular updates on auto insurance compliance to the HR Manager.
• Facilitate and process orders for approved ergonomic equipment. Maintain records of requests and ensure timely delivery.
• Process Employee Status Changes, Exit Forms and Exit Interviews

General Work Habits

• Independence: Demonstrates the ability to work autonomously, taking initiative and ownership of tasks.
• Attention to Detail: Pays meticulous attention to detail and follows up on any necessary actions to ensure accuracy.
• Positive Collaboration: Engages in constructive interactions with colleagues, fostering a spirit of teamwork and cooperation.
• Time Management: Efficiently manages time, consistently meeting deadlines and prioritizing tasks effectively.
• Clear Communication: Communicates professionally and effectively, both verbally and in writing, maintaining a high standard of clarity and professionalism.

Requirements

Skills:

• Ability to make informed and logical decisions.
• Strong technology skills and ability to work across multiple platforms
• Data literacy and ability to translate HR metrics, KPIs, Scorecards, and Dashboards.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient in UKG (Ultipro)
• Proficient with Microsoft Office Suite or related software.

• Bachelor’s degree in human resources, business, or related field required.
• Minimum of 2 years of HR experience preferred.

Physical Requirements:

Ability to sit for prolonged periods and work on a computer

Ability to lift up to 15 pounds

401(k) and Profit Sharing programs to help you plan for your financial future

Referral bonuses for bringing in new team members and making a difference together

Comprehensive medical, dental, vision, disability, and life insurance coverage

Health Savings Account (HSA), Flexible Spending Account (FSA), and Dependent Care Account (DCA) options to help you manage healthcare expenses

Mental health support to prioritize your well-being

Paid training and certifications to help you develop new skills and advance your career

Tuition reimbursement to support your ongoing professional development

Opportunities for career advancement and growth to help you achieve your professional goals

Paid holidays to celebrate with family and friends

Paid time off (PTO) to help you recharge and maintain work-life balance

Floating holiday to use when you need it, for those unexpected moments or important personal events

Mileage and activity reimbursement for work-related travel

Flexible scheduling to fit your availability and personal needs

Employee appreciation programs to recognize your contributions and efforts

Thomas Allen is an Equal Opportunity Employer committed to diversity.

Qualifications

Education

Preferred

Associates or better in Human Resource Administration.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.