Human Resources Manager

Crestwood Construction Inc.; Truckee (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health, Vision & Dental benefits

Job summary

Crestwood Construction Inc. in Truckee, CA is seeking a detail-oriented HR Manager to join our on-site team.

You will support payroll and accounting administration, ensure compliance with California employment laws, and maintain confidential personnel records. This role reports to the Finance Department with input from HR leadership and focuses on delivering an exceptional employee experience while balancing business needs.

Qualifications

• Associate degree or higher required; relevant HR/payroll/ accounting experience preferred.
• Minimum 4 years in accounting, HR, payroll, or operations; California HR/payroll experience strongly preferred.
• Experience with payroll/timekeeping software (ExakTime, Sage 100 Contractor) and ability to learn new systems quickly.
• Strong understanding of payroll compliance, benefits administration, and leave laws (CFRA, PFL, etc.).
• Excellent attention to detail and ability to maintain confidentiality.

Responsibilities

• Process bi-weekly payroll, audit for accuracy, and maintain employee records.
• Assist with payroll reports and quarterly IRS/EDD filings; prepare annual W-2s.
• Manage workers’ compensation reports and DOT compliance; resolve payroll discrepancies.
• Ensure data security and confidentiality; reconcile accounts and GL with internal records.

Skills

Payroll processing

HR operations

Compliance

Multitasking

Communication

Excel

Education

Associate Degree

Tools

ExakTime

Sage 100 Contractor

Paylocity

Job description

Crestwood Construction is seeking a detail-oriented HR Manager to join our on-site team in Truckee, CA.

As part of a small but dynamic HR team, this role supports the organization’s people operations by ensuring the timely and accurate processing of payroll and accounting administration. The ideal candidate will have strong attention to detail, a proactive approach, and the ability to maintain confidentiality while working in a fast-paced environment. Reporting to the Finance Department with collaborative input from HR leadership, this position plays a critical role in supporting our team and fostering an exceptional employee experience.

Payroll Administration

• Process bi-weekly payroll in accordance with company policies, including auditing for accuracy.
• Maintain and update employee records in ExakTime and Sage 100 Contractor (e.g., new hires, terminations, role/status changes).
• Assist with the preparation and review of payroll reports.
• File quarterly payroll reports with the IRS and EDD and prepare annual W-2s.
• Submit and pay monthly workers’ compensation reports, ensuring accuracy.
• Monitor and resolve payroll discrepancies, investigating and resolving issues promptly and accurately.
• Generate payroll reports, including tax filings, and other required reports.
• Address employee inquiries and concerns related to payroll, providing exceptional customer service and support.
• Maintain confidentiality and data security standards for all payroll-related information.
• Stay updated on payroll regulations, implementing necessary changes to ensure compliance and best practices.
• Accurately record all payroll and tax activities using accounting software.
• Ensure the accuracy of the general ledger by reconciling accounts and correcting discrepancies.
• Reconcile credit card statements with internal records to identify and resolve discrepancies.

Compliance & Reporting

• Support annual workers’ compensation and general liability insurance audits.
• Administer workers’ compensation claims, including filing, documentation, and coordination with adjusters and employees until closure.
• Manage DOT compliance, including employee physicals and annual reporting.
• Conduct data audits to ensure accuracy and integrity of payroll and benefits systems.
• Ensure compliance with federal, state, and local employment laws as well as internal policies.
• Manage all benefits and leave administration as needed

HR Operations & Employee Support

• Support onboarding through Paylocity (offer letters, required documentation, system setup).
• Assist with offboarding (exit interviews, termination paperwork, benefits coordination).
• Maintain accurate benefit deductions for health insurance and 401(k) plans.
• Support 401(k) administration, including contributions, loans, and status changes.
• Administer employee leave programs (CFRA, PFL), ensuring proper documentation and payroll coordination.
• Provide administrative support for benefit programs, including open enrollment, and compliance notices.
• Serve as a point of contact for employee questions.
• Maintain electronic personnel files and ensure data consistency across systems.
• Administer employee safety and training programs to ensure OSHA and California compliance.
• Support HR and company events, recognition programs, and internal communications.

Skills & Qualifications

• Associate Degree from an accredited college
• Minimum of 4 years of experience in an accounting, HR, payroll or operational position; California HR/payroll experience strongly preferred.
• Experience with payroll/timekeeping software (ExakTime and Sage 100 Contractor preferred) and ability to learn new systems quickly.
• Strong understanding of payroll compliance, benefits administration, and leave laws (CFRA, PFL, etc.).
• Multitasking skills for managing multiple accounts and projects simultaneously is a must.
• Excellent attention to detail and ability to maintain confidentiality.
• Strong organizational and time management skills; ability to prioritize and meet deadlines.
• Construction industry experience is a plus.
• Proficient in Microsoft Office Suite. Advanced skill in Excel will help the candidate be successful.
• Experience maintaining confidentiality and professionalism in difficult employee situations.
• Strong interpersonal and communication skills (written and verbal); able to support a diverse workforce with a positive, service-oriented approach.

Physical Requirements

• Primarily a desk-based role requiring extended periods of computer work and sitting.
• Occasional light lifting (up to 15 lbs) may be required for office supplies or event support.
• This role is eligible for company benefits, including Health, Vision, and Dental
• This role allows the ability to work from home occasionally, based on business need