Human Resources Manager

Tacoma Art Museum; Tacoma (WA); On-site; USD 41,000 - 47,000; Part time

Benefits offered by this job

Benefits Eligible

Job summary

Tacoma Art Museum seeks a part-time Human Resources Manager (21–29 hours weekly) to lead HR operations on-site. You will manage policy administration, compliance with labor laws, and recruitment, while supporting leadership in performance management and benefits processes.

Key responsibilities include union contract coordination, grievances, and maintaining personnel records in BambooHR. Strong communication and confidentiality are essential for this role at TAM.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience) and at least 3 years of progressive HR experience.
• Labor relations experience in unionized environments and familiarity with collective bargaining agreements, grievances, and labor law.
• Knowledge of federal, state, and local employment laws and regulations.
• Proficiency in Microsoft Office and HRIS/database management.

Responsibilities

• Oversee Employee Handbook updates, policy administration, and ensure policies stay compliant and aligned with values.
• Ensure legal compliance with federal, state, and local employment laws; oversee mandatory reporting.
• Manage performance tracking, evaluations, and corrective action / PIP processes.
• Maintain accurate employee records in BambooHR and support payroll/benefits processes.
• Handle union contract needs, salary budgeting, and benefits renewal coordination.
• Administer full-cycle recruitment for exempt and non-exempt roles.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Discretion / confidentiality

Diplomacy

Education

Bachelor’s degree in HR or related field

Tools

HRIS/database management

Microsoft Office

Job description

Human Resources Manager

• Title: Human Resources Manager
• Reports to: Executive Director
• Department: Administrative
• Position Type: Part Time 30 (21-39 hours per week), Hourly, Non-Exempt
• Salary Range: $30 - $34/hr DOE
• Benefits: Eligible

The Human Resources Manager oversees the day-to-day administration of HR operations, compliance, labor relations, and talent management. This role balances core operational HR functions—such as policy administration, legal compliance in HR processes, hiring, on-boarding framework, performance tracking, benefits administration, labor negotiation, and more.

While serving as a resource for staff, the primary focus of this position is to establish robust HR systems, ensure adherence to collective bargaining agreements and employment laws, and support leadership in managing performance and organizational efficiency.

It is anticipated that this position will work 21-29 hours per week, fully on site.

Key Responsibilities

Core HR Operations & Compliance (50%)

• Policy & Handbook Management: Regularly review, update, and distribute the Employee Handbook to ensure policies remain modern, legally compliant, and aligned with organizational values.
• Legal Compliance: Monitor and ensure absolute compliance with all federal, state, and local employment laws in HR practices. Oversee mandatory reporting, including FSA & 403(b) non-discrimination testing, 1095-C, Form 5500 filing, ALE, EEOC, and Occupational Employment Statistics.
• Performance Tracking & Evaluation: Manage, maintain, and track the annual performance evaluation process. Partner with managers to draft, implement, and monitor corrective action plans and performance improvement plans (PIPs).
• Maintain and update employee master records in BambooHR, ensuring personnel information is accurate, complete, and up to date
• Compensation & Benefits: Manage union contract needs and implement and update the compensation and benefits program annually. Collaborate with the Executive Director on salary budgeting, market analysis, and cost-of-living adjustments (COLA). Working with benefits administrators to navigate the annual benefits renewal process.
• Talent Acquisition & On-boarding: Administer the full-cycle recruitment process for all exempt, non-exempt, and temporary roles (job postings, phone screenings, interviews, background checks, and structured on-boarding/off-boarding).

Labor & Union Relations (25%)

• Union Compliance Tracking: Monitor and track organizational compliance with the Collective Bargaining Agreement (CBA) to ensure all terms and conditions are consistently met.
• Contract Negotiations: Serve as an active contributor to the management bargaining team during union contract negotiations; and act as a resource by providing data, analyzing proposals, and assisting with drafting language.
• Grievance Process Management: Administer the formal employee grievance process, acting as a primary point of contact, coordinating hearings, documenting steps, and ensuring adherence to CBA timelines.
• Union Information Requests: Coordinate, compile, and formally respond to all information requests received from the union in a timely and legally compliant manner.

Employee Support & Administration (25%)

• Conflict Resolution: Guide and support leadership on resolving personnel incidents, disciplinary actions, and standard employee relations issues objectively.
• Inquiries & Leave Administration: Respond to staff inquiries regarding benefits eligibility, leave administration (FMLA/paid leave), and general HR procedures.
• Create and implement comprehensive training program for staff and management.

Qualifications

• Education & Experience: Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience) and at least 3 years of progressive HR experience.
• Labor Relations Experience: Prior experience working in a unionized environment, with a solid understanding of collective bargaining agreements, grievance processes, and labor law
• Compliance & Legal Knowledge: Demonstrated knowledge of federal, state, and local employment laws and regulations.
• Technical Skills: High proficiency in Microsoft Office (Excel, Word) and HRIS/database management.
• Key Skills:
  • Exceptional attention to detail and organizational skills.
  • Strong written and verbal communication skills, with the ability to interpret complex contracts and policies.
  • Tact, diplomacy, and an unwavering commitment to maintaining confidentiality.

The essential duties and responsibilities listed in this job description are representative of the work performed in this position. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions

Travel, Working Conditions, and Physical Environment

• Able to sit at a workstation and/or look at a computer screen for the majority of the workday.
• Occasionally required to stand, stoop, or walk for periods during events or office activities.
• Continuously exchanges accurate information through listening and speaking with staff, volunteers, and the community.
• Minimal local travel (less than 5% of work hours).
• The essential duties and responsibilities listed in this job description are representative of the work performed in this position. Reasonable accommodation may be made to enable qualified individuals to perform the essential functions

Reasonable Accommodation

TAM is committed to providing equal employment opportunities to qualified individuals with disabilities and to providing reasonable accommodations to applicants and employees as required by the Americans with Disabilities Act (ADA), the Washington Law Against Discrimination (WLAD), and other applicable laws. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of this position, unless doing so would impose an undue hardship on the organization.

Equal Employment Opportunity

TAM is an equal opportunity employer and makes employment decisions based on business needs, job requirements, and individual qualifications. We do not discriminate on the basis of race, color, creed, religion, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity, national origin, age, marital status, veteran or military status, disability, use of a trained service animal, or any other status protected by applicable federal, state, or local law. We are also committed to maintaining a workplace free from retaliation against individuals who request accommodation, report discrimination, or participate in an investigation or protected activity.