Human Resources Learning & Development Assistant

Ultimate Staffing Services; Fremont (CA); On-site; USD 52,000 - 64,000; Full time

Job summary

Ultimate Staffing in Fremont is seeking a Human Resources Learning & Development Assistant for a 6-month direct-hire, 100% onsite role. The position is full-time, with standard hours Monday–Friday, 8:00 am–5:00 pm, and will support learning operations across the organization.

You will assist with administration, coordination, and execution of learning initiatives, manage the LMS, training communications, scheduling, and reporting while partnering with HR, vendors, and employees to deliver

Qualifications

• Bachelor's degree in HR, Business Administration, Education, Psychology, Organizational Development, or related field.
• 1+ years of related experience.
• Proficiency in Microsoft Office Suite incl. Excel, PowerPoint, Word, Outlook.
• Strong organizational, communication, and interpersonal skills with cross-team collaboration.
• Detail-oriented with excellent time management and multi-priority handling.
• Analytical mindset with data, reporting, and trend identification.
• Self-motivated, proactive, and committed to a high-quality employee experience.

Responsibilities

• Coordinate and support training programs, onboarding, and compliance learning.
• Manage course scheduling, participant registration, attendance, and logistics.
• Prepare and distribute training communications and resources.
• Maintain training calendars and ensure timely activity execution.
• Maintain LMS records and provide first-level support for users.
• Generate and maintain training reports, dashboards, and metrics.
• Collaborate with stakeholders and vendors to deliver learning programs.
• Support learning projects and continuous improvement of processes.

Skills

MS Office

Organizational skills

Communication skills

Interpersonal skills

Data reporting

Time management

Education

Bachelor's degree in HR / Business / Education / Psychology / Organizational Development

Tools

LMS

Microsoft Office (Excel, PPT, Word, Outlook)

Canva / video editing tools

Job description

We are seeking a Human Resources Learning & Development Assistant to join a client in Fremont. This is a full-time, direct hire position. The position is 100% onsite . Hours for the role are Monday - Friday 8:00 am - 5:00 pm. This is a 6-month contract position . The Learning & Development Assistant plays a critical role in supporting the administration, coordination, and execution of learning and talent development initiatives across the organization. This position serves as a key resource for learning operations, training logistics, learning management systems (LMS), employee communications, and reporting. Working closely with HR, business leaders, vendors, and employees, the Learning & Development Assistant helps deliver engaging learning experiences that support employee growth, development, and organizational success.

Key Responsibilities

Learning Program Administration

• Coordinate and support training programs, workshops, leadership development initiatives, onboarding activities, and compliance learning programs.
• Manage course scheduling, participant registration, attendance tracking, and training logistics.
• Prepare and distribute training communications, invitations, reminders, and learning resources.
• Maintain training calendars and ensure timely execution of learning activities.

Learning Management System (LMS) Administration

• Maintain accurate employee learning records and training data within the LMS.
• Provide first-level support to employees regarding course enrollment, access issues, and training inquiries.
• Monitor course completion status and follow up on overdue or mandatory training requirements.
• Assist with LMS content uploads, system testing, configuration updates, and ongoing platform maintenance.

Training Operations & Event Coordination

• Coordinate virtual and in-person learning events, including meeting setup, venue arrangements, technology support, and training materials preparation.
• Manage post-training evaluations and learner feedback surveys.
• Partner with internal stakeholders and external vendors to ensure successful delivery of learning programs.
• Support a positive and seamless learner experience throughout all training activities.

Reporting & Analytics

• Generate and maintain training reports, dashboards, and learning metrics.
• Analyze participation, completion, and engagement data to support decision-making and program effectiveness.
• Ensure accuracy and integrity of learning data and documentation.
• Support compliance audits and maintain required training records.

Learning & Development Projects

• Assist with talent development initiatives, learning campaigns, employee engagement activities, and special projects.
• Collaborate on process improvements to enhance learning operations and employee experience.
• Support the development and distribution of learning content and communication materials.
• Contribute to continuous improvement efforts that drive learning effectiveness and operational excellence.

Qualifications

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, Education, Psychology, Organizational Development, or a related field.
• 1+ years of related experience.
• Basic understanding of training coordination, project management, or learning administration.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook.
• Strong organizational, communication, and interpersonal skills with the ability to collaborate effectively across teams.
• Detail-oriented with strong time management skills and the ability to manage multiple priorities in a fast-paced environment.
• Analytical mindset with the ability to work with data, generate reports, and identify trends.
• Self-motivated, proactive, and committed to delivering a high-quality employee experience.

Preferred Qualifications

• Experience working with Learning Management Systems (LMS) or HR systems.
• Familiarity with video editing tools and digital content creation.
• Graphic design experience using Canva or similar design platforms.
• Knowledge of adult learning principles, employee development practices, or training program administration.
• Experience supporting learning, talent development, or employee engagement initiatives.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.