Human Resources Intern

City of Red Wing; Red Wing (MN); On-site; USD 42,000 - 56,000; Full time

Job summary

The City of Red Wing in Minnesota is seeking an organized HR Assistant to support day-to-day human resources activities and special projects. You’ll focus on staffing, onboarding, benefits, and records management while maintaining strict confidentiality.

Ideal candidates are adaptable, detail-oriented, and capable of juggling multiple tasks. Some overtime or travel to city locations may be required as part of broader HR support duties.

Qualifications

• Maintains strict confidentiality of sensitive information and handles records with discretion.
• Strong written and oral communication abilities and professional demeanor.
• Excellent organizational and multitasking skills to manage multiple HR tasks.
• Familiarity with standard office software and HRIS concepts.

Responsibilities

• Assist with staffing and recruitment processes and onboarding activities.
• Support workers’ compensation, benefits administration, and employee relations tasks.
• Enter and maintain personnel data, keep confidential files organized and secure.
• Scan, file, and organize centralized personnel records and correspondence.
• Handle mailings, email communications, and HR-related inquiries from staff and public.
• Assist with administrative projects and provide backup support as needed.

Job description

Job Summary

Assist with the city’s day-to-day human resources activities and special projects, focusing on staffing/recruitment, worker’s compensation, and record retention. Requires a high degree of confidentiality, ensuring sensitive information is handled with the utmost discretion. The ideal candidate will be highly organized, agile in responding to changing priorities, and capable of managing multiple tasks efficiently. Additional support may be provided in other HR areas.

Interview: Mid-November 2026 Position Start Date: January 2027

Essential Job Functions

An employee in this position may be called upon to do any or all of the following essential duties:

• Gain exposure to core HR functions, including recruitment, onboarding, benefits, employee relations, and compliance.
• Assist with strategic HR projects, such as employee engagement initiatives, policy updates, wellness programs, and HR data analysis
• Enter data and documents into computer system regarding employees; maintain confidential and privileged personnel materials for the department.
• Scan records, maintain and organize the centralized permanent personnel records and files for all employees.
• Receive, distribute, and prepare mailings and email communications.
• Help organize the HR shared drive.
• Assist with running license checks, reference checks, applicant tracking, and scheduling pre-employment testing.
• Provide exceptional customer service via email, phone and in person to staff and the public on human resource related issues, provide outreach and answer questions.
• Assist the Human Resources Manager or other department staff with a variety of administrative support duties and projects

Experience, Education, Certifications, Physical Requirements

Experience Required

None.

Minimum Education Requirements:

Must be currently or recently enrolled in a post‑secondary education program in human resources management, public administration or related field.

Certification:

Valid MN Class D driver’s license or equivalent. Must be proficient in the use of computer equipment and software including word processing and web-based systems.

Physical

• Normal office environment.
• Lifts to 25-40 pounds.
• May be required to travel to City locations and other functions.

Knowledge, Skills And Abilities

Knowledge

• Principles of human resources management.
• Administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• Thorough understanding of City’s functions, policies, and procedures.

Skills

• Good written and oral communications and relational skills.
• Follow and relay complex oral and written instructions, policies and procedures.
• Good presentation and public speaking skills.
• Familiarity with computer programs including Microsoft Office software especially Word and Excel, Laserfiche, payroll/Human Resources Information Systems.
• Operate a variety of office equipment, including computer terminal, printer, calculator, fax, and copier.

Abilities

• Maintain a high level of confidentiality and professionalism.
• Develop and maintain cooperative working relationships with a diverse group of associates and employees of the City.
• Work with interruptions.
• Strong attention to detail.

01

What is your highest level of education?

• High School /GED
• Some College
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctorate
• None of the above

02

If you have a degree what field is it in? (If no degree mark N/A)

03

Do you have experience administering an applicant tracking system?

• Yes
• No

04

What is your skill level with Microsoft Office Suite? (Outlook, Word, Excel, PowerPoint)

• Advance
• Intermediate
• Beginner

05

Do you have experience with an HRIS system?

• Yes
• No
• Required Question