Human Resources Generalist I

University of Florida; Gainesville (FL); On-site; USD 30,000 - 39,000; Full time

Job summary

University of Florida is seeking an HR Transactions, Hiring and Personnel Processing Specialist I to assist with routine HR transactions for TEAMS, OPS, GRA, and volunteers, in coordination with the department HR team.

The role supports recruitment, onboarding, offboarding, and HR recordkeeping, including payroll-related actions and I-9 verification, with emphasis on accuracy and timely completion.

Qualifications

• Bachelor's degree in an appropriate area, or an equivalent combination of education and experience.
• Familiarity with UF and/or College of Medicine HR processes is preferred.
• Experience with myUFL, PageUp, Smartsheet or similar tracking systems is desirable.
• Strong written and verbal communication skills and attention to detail.

Responsibilities

• Assist with and process routine HR transactions for TEAMS, OPS, GRA, and volunteer populations in coordination with the department HR team.
• Support recruitment and hiring activities, including postings, background checks, draft offer letters, and processing new hires/terminations.
• Coordinate onboarding/offboarding logistics and payroll-related actions; assist with I-9 verification and onboarding compliance steps.
• Maintain confidential HR records and tracking tools to support continuity and timely follow-up.
• Provide departmental HR support for foreign national hires and renewals and related HR documentation.

Skills

Communication skills

Organization skills

Multitasking

Confidentiality handling

Education

Bachelor's degree

Tools

myUFL

PageUp

Smartsheet

Microsoft Office

Job description

Classification Minimum Requirements

Bachelor's degree in an appropriate area; or an equivalent combination of education and experience.

Classification Title

Human Resources Generalist I

Classification Minimum Requirements

Bachelor's degree in an appropriate area; or an equivalent combination of education and experience.

Job Description

HR Transactions, Hiring, and Personnel Processing

Responsible for assisting with and processing routine HR transactions for TEAMS, OPS, GRA, and volunteer populations in coordination with the department HR team. Supports recruitment and hiring activities, including preparing and routing hiring requests, assisting with job postings, coordinating background checks and verification requests, preparing draft offer letters, and helping process new hires, terminations, appointment changes, and renewals. Assists with processing FTE changes, salary changes, and other personnel-related actions in myUFL and related systems. Maintains awareness of department, college, and university policies and procedures to help ensure HR actions are completed accurately and on time.

Onboarding, Offboarding, and HR Records Support

Coordinates onboarding and offboarding support for employees in partnership with the department's HR team. Assists with onboarding logistics, communication, and preparation of new employee materials. Supports offboarding processes by coordinating checklist items, asset return follow-up, and separation-related documentation. Assists with payroll-related support and routine pay-impacting actions, including tracking and processing items such as appointment updates, salary changes, FTE changes, and leave-related actions as assigned. Coordinates I-9 verification and related onboarding compliance steps in accordance with university requirements.

HR Compliance, Tracking, and Employee Support

Establishes and maintains confidential personnel files and electronic HR records. Maintains HR tracking tools, Smartsheet records, document logs, and filing systems to support continuity, accuracy, and timely follow-up. Supports HR compliance-related processes through routine tracking and follow-up. Assists with tracking probationary periods, evaluations, training compliance, leave cash-outs, and other recurring personnel actions. Provides routine guidance to employees and supervisors regarding standard HR procedures, forms, and next steps, while referring more complex, sensitive, or higher-level matters to the HR Generalist II as appropriate.

Foreign National and Departmental HR Support

Assists the department HR team with limited administrative support related to foreign national hires and renewals, including gathering documents, maintaining tracking logs, and supporting communication follow-up. Processes and tracks volunteer appointments and assists with related departmental HR documentation as assigned. Provides general departmental HR support for recurring projects, workflow updates, and process documentation.

Expected Salary

$22.05 - $28.75

Required Qualifications

Bachelor's degree in an appropriate area, or an equivalent combination of education and experience.

Preferred

• One year of experience in administrative or HR support, preferably in an academic setting
• Familiarity with UF and/or College of Medicine HR processes
• Experience with myUFL, PageUp, Smartsheet, or similar tracking systems
• Strong written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines
• Ability to maintain confidentiality and handle sensitive information appropriately
• Familiarity with Microsoft programs such as Outlook, Teams, Word, Excel, etc.

Health Assessment Required: No