Human Resources Generalist

WEATHERFORD COLLEGE; Weatherford (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

Weatherford College is seeking a Human Resources Generalist to assist the Executive Director in planning, directing and administering HR processes, and to enter, track and log data in HRIS, TEAMS and Slate while supporting internal and external customers. The position requires an Associate’s Degree and 3 years of HR experience; higher education experience is preferred.

Responsibilities include onboarding, maintaining personnel files, processing benefits and open enrollment, and coordinating

Qualifications

• Associates Degree required.
• Minimum 3 years in Human Resources or related field.
• Higher education experience preferred.

Responsibilities

• Assist in planning, directing and administering HR processes.
• Enter and maintain data in HRIS, TEAMS and Slate.
• Prepare reports and support internal and external customers.
• Onboard new employees and manage open enrollment.
• Maintain personnel files and assist with job postings and recruitment.

Skills

HRIS data entry

Data logging

Customer service

Administrative support

Education

Associates Degree

Tools

HRIS

TEAMS

Slate

PeopleAdmin

Job description

This position is designated as a security sensitive position and requires a satisfactory criminal history background check.

Weatherford College does not participate in the federal Social Security program.

Males between the ages of 18 through 25 must be properly registered with the Selective Service System to be eligible for employment.

Weatherford College is an Equal Opportunity institution that provides educational and employment opportunities on the basis of merit and without discrimination regardless of age, sex, race, color, religion, national origin, disability, veteran status, genetic information, sexual orientation or gender identity.

Position Information

Requisition Number

Requisition Number S0042214

Position Title

Position Title Human Resources Generalist

Position Number

Position Number PD0035714

Department

Department Human Resources

Campus

Campus Weatherford Campus [10]

Type

Type Full Time Staff

FLSA

FLSA Non-Exempt

Full-time/ Part-time

Full-time/ Part-time Full-time

Term

Term 12-month

Pay Grade

Pay Grade 6

Pay Grade Minimum

Pay Grade Minimum $18.25

Proposed Start Date

Proposed Start Date 09/21/2026

Is Grant Funded?

Position Summary Information

Assists the Executive Director in planning, directing and administering HR processes. Enters, tracks and logs data in the following databases: HRIS , Employees Retirement System, TEAMS (Teacher Retirement System) and Slate (employee training database) assists in the preparation of reports; and assists internal and external customers.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education

Associates Degree

Preferred Education

Required Experience

3 years experience in Human Resources or related field.

Preferred Experience

Experience in higher education

Essential Duties and Responsibilities

• Responsible for administration of processes relating to fulltime employees.
• Assist departments with creating position openings and advertise in appropriate media.
• Process applications for full-time positions in PeopleAdmin system. Change applicant statuses in PeopleAdmin system in order to send notices to applicants regarding application status.
• Prepare job folders.
• Advise departments of hiring processes. Track status of vacancies. Follow up with departments on positions that have remained open for a period of time.
• May assist supervisors in scheduling interviews and checking references.
• Submit criminal history information checks.
• Update employment packets as necessary. Ensure packets appear neat and professional in appearance.
• Meet with each new full-time employee for onboarding and obtain necessary documents for employment.
• Review necessary forms and supporting documentation for accuracy and completion, ensuring timely processing.
• Prepare personnel files. Ensure personnel file contains required/appropriate documentation. Ensure original transcripts are on file as required. Ensure I-9 documentation is current and in separate files; follow retention schedule for I-9 documentation.
• Complete employment verifications.
• Enter and maintain full-time employee information in the HRIS database. Enter necessary changes as approved.
• Enter and maintain employee insurance information in the Employees Retirement System ( ERS ) database and update coverage information when needed.
• Ensure employee coding is correct for each employee reported through the Teacher Retirement System TEAMS monthly reporting database.
• Track all full-time employee training through the Vector Solutions database. Consistently notify employees and supervisors when employee training requirements are not met.
• Communicate with employees regarding Open Enrollment and changes to benefits. Schedule Open Enrollment meetings and invite insurance representatives to speak to employees regarding upcoming changes.
• Research and inform employees of wellness opportunities.
• Counsel with employees regarding retirement benefits and process.
• Conduct exit interviews and follow-up as necessary to ensure proper documentation is received before employee exits.
• Communicate with Payroll Office regarding employee changes.
• Scan documents in Docubase.
• Assist with general clerical tasks including answering phones, filing and distributing incoming mail when necessary.
• Assist with processing part-time employees and initiating purchase requisitions when necessary.
• Process unemployment claims and appeals. Attend hearings as necessary.
• Assist employees with Retirement Manager by printing certificates. Conducts year-end processes to ensure there are no contribution overages.
• Attend ERS and TRS training sessions as necessary.
• Assist with in-service sessions.
• Perform other duties as assigned.

Knowledge, Skills and Abilities

Ability to treat all persons with respect, dignity and justice, without discrimination based upon age, sex, race, color, religion, national origin, disability, veteran status, genetic information, sexual orientation or gender identity; ability to exercise the highest professional and ethical standards in the use of College time and resources and observe the stated policies and procedures of the College; ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents; ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community; and, ability to effectively present information to various groups if necessary.

Supervisory Responsibilities

Certificates, Licenses, Registrations

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work is performed in office settings and off campus settings. Ability to tolerate varying stress levels. Weatherford College does not allow the use of tobacco products in any of its buildings.

Condition

Use of video display terminal

Example of condition

Using a computer to perform duties

Close Date

Open Until Filled Yes

Posting Specific Questions

• * How did you hear about this employment opportunity?
  • Weatherford College website
  • Higheredjobs.com
  • Indeed.com
  • Weatherford Democrat
  • Facebook
  • Wise County Messenger
  • Weatherford College employee
  • Friend
  • Other
  • Academickeys.com
  • Zip Recruiter
  • NJCAA
• * Do you qualify for Veteran's Employment Preference per Chapter 657 of the Texas Government Code?
  • Yes
  • No

Required Documents

• Resume/vitae
• Cover Letter
• Transcript 1

Optional Documents

• Other

Weatherford College is an Equal Opportunity College
Weatherford College does not discriminate on the basis of sex, race, color, national origin, religion, disability, age, veteran status or genetic information in educational programs, activities, admission or employment practices.