Human Resources Generalist

Engineering and Software System Solutions, Inc.; San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The ES3 HR Generalist will work in downtown San Diego, CA, supporting HR compliance, benefits administration and staff engagement for internal and external customers. This role serves as a key contact for HR questions and will implement corporate culture objectives while safeguarding confidential information.

Responsibilities include coordinating compensation, leave, training, recruitment, onboarding, background checks and HR reporting across multiple departments, with a focus on accuracy and

Qualifications

• Bachelor’s degree in Business, Organization Management, HR Management, Economics, Pre-Law or related major preferred.
• 3–5+ years of HR management experience.
• Experience with compliance management.
• Proficient in Microsoft Office products (Word, Excel, PowerPoint).
• Proficient in ADP Workforcenow and QuickBooks PRO.
• TeamKeeper preferred.

Responsibilities

• Assist department in administering HR programs including compensation, benefits, leave, worker’s compensation, disciplinary matters, investigations, performance and talent management, morale, safety and training.
• Support benefits and wellness program administration with staff and external vendors.
• Track and monitor required training and compliance schedules per federal/state agencies.
• Maintain and report HR metrics and survey data analysis on HR platforms through staff engagement activities.
• Assist with recruitment workflow for postings, applicant review, interviews, hiring and onboarding.
• Collaborate with managers to understand skills and competencies required for vacancies.
• Coordinate background checks and eligibility verifications, offer letters, onboarding activities.
• Respond to employment inquiries from applicants, employees, and supervisors.
• Maintain knowledge of HR trends, regulatory changes and new technologies via journals, newsletters, or training.
• Perform other duties as assigned.

Skills

Microsoft 365

Attention to detail

Organizational skills

Communication

Self-motivated

Education

Bachelor’s degree (Business/HR-related)

Tools

ADP Workforcenow

QuickBooks Pro

Microsoft Word

Excel

PowerPoint

Job description

ES3 is committed to hiring the best applicant regardless of gender, religion, race or disability. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access ES3’s career website as a result of your disability. You may request reasonable accommodations by contacting ES3 Human Resources at: [e-mail].

ES3 regrets that we cannot support telephone or walk-in inquiries regarding employment opportunities.

General Summary

The ES3 HR Generalist will work in beautiful downtown San Diego, CA in the day-to-day operations of business. Working for both internal and external customers from a private office with floor to ceiling windows, contemporary office furnishings and exceptional office equipment, this individual will support human resources compliance, workforce policy issues, benefits administration and staff engagement activities. With intention, purpose and thoroughness, the position holder will be a key team member in ES3 HR’s delivery of stellar support to corporate leadership, accounting, engineers, scientists, technicians administrative staff, vendors, and customers.

This role requires an individual to possess a strong work ethic guided by high integrity, discretion and respect for confidentiality and discernment in safeguarding sensitive information. Will serve as point of contact for human resources questions, issues or concerns. The Human Resources Generalist will implement corporate culture objectives and methods for providing stellar service to staff, key stakeholders and support internal department audits to ensure compliance with regulatory policies as directed.

ES3’s corporate headquarters provides support for it’s Aerospace Engineering locations in Utah, Georgia, Oklahoma, Texas and Florida.

Essential Job Functions

• Assist department in performing routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; worker’s compensation, disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development
• Support corporate benefit and wellness program administration with staff and external vendors
• Track and monitor required training and compliance schedules per federal and/or state agencies
• Maintain and report corporate review metrics and survey data analysis on various HR technology platforms through consistent and planned staff engagement activities
• Assist with the recruitment workflow for job postings, applicant review, interviews, hiring and onboarding of technical and professional staff through use of established platforms.
• Collaborate with departmental managers to understand skills and competencies required for position vacancies
• Initiate background check screenings and employee eligibility verifications, offer letter recordkeeping, new hire orientation and onboarding activities
• Respond to employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff
• Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law, utilizing trade journals, newsletters, and government reports and/or attending training courses.
• Performs other duties as assigned

Knowledge, Skills, and Abilities Required

• Knowledge of PC operating system and knowledge of Microsoft 365 (Office)
• Functional Knowledge of Quickbooks Enterprise Pro
• Knowledge of administrative and clerical procedures and systems such as Microsoft Word, Excel, and Adobe Acrobat for management of filing and record keeping systems
• A functional working knowledge of ADP Workforcenow (Comprehensive HR, Payroll, Custom Reporting, Workforce Data Analysis)
• Possess strong organizational skills and attention to detail. Ability to prioritize
• Knowledge of established recruitment platforms to maintain ES3 presence
• Ability to communicate effectively in-person and online through Teams, telephone, email, and other written forms of correspondence
• Must be self-motivated and have ability to follow directions without constant supervision
• Must have strong work ethic and high integrity with confidential and sensitive information
• Must have professional attitude and demeanor
• Must be efficient, dependable and reliable to complete projects in assigned timeframe
• Possess strong organizational skills and attention to detail. Ability to prioritize.
• Ability to talk to others to convey information effectively with sensitivity, relatability and empathy

Education & Experience

• Bachelors Degree in Business, Organization Management, Human Resource Management, Economics, Pre-Law, or related major preferred
• 3-5+ years of experience in Human Resource Management
• Experience working in a compliance management capacity
• Experience with Microsoft Office products, primarily Word, Excel, and Powerpoint
• Proficient user of ADP Workforcenow and Quickbooks PRO
• TeamKeeper, preferred

Other Requirements

• Must be a U.S. Citizen

Supervisory Responsibility

• This position has no supervisory responsibilities

Position Type/Expected Hours of Work

• This is a full-time in-office position.
• Hours of work are Monday through Friday
• 40 hours per week.

Travel

Ability to travel on occasion to other ES3 locations may be required as needed.