Human Resources Coordinator

Engineering Systems Inc. (ESi); Aurora (IL); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Engineering Systems Inc. (ESi) is seeking a Human Resource Coordinator to support HR operations, recruitment, and admin tasks across the organization. You’ll assist with scheduling, filing, HRIS data entry, and confidential records management in a collaborative environment.

The role includes coordinating interviews, preparing reports, and supporting Learning & Development activities, with occasional travel for training. Strong communication and organizational skills are essential.

Qualifications

• Associate's degree in human resources or related field (or equivalent experience).
• At least 2 years of related HR experience.
• Experience with Human Capital Management systems, preferably ADP Workforce Now.

Responsibilities

• Assist with recruitment and interview processes, scheduling, and candidate status tracking.
• Prepare weekly recruiting reports to support team meetings.
• Maintain requisition approvals for auditing purposes.
• Coordinate Learning and Development activities, including scheduling and reporting.
• Provide administrative support and travel arrangements for HR events and meetings.
• Maintain HR files and confidentiality, and support clerical tasks as needed.

Skills

Excellent communication

Interpersonal skills

Organizational skills

Time management

MS Office Suite

HRIS proficiency

Education

Associate's degree in human resources or related field

Tools

ADP Workforce Now

Microsoft Office

SharePoint

Teams

Job description

Engineering Systems Inc. (ESi) is an engineering and scientific investigation and failure analysis firm. We partner primarily with law firms, insurance companies, and manufacturers to answer complex technical questions on projects ranging from small, focused investigations to large-scale, high-profile losses.

Our work spans a wide range of challenges, including major transportation accidents, equipment and product failures, personal injury claims, and damage to residential, commercial, and industrial structures. The variety, complexity, and real-world impact of our projects create deeply fulfilling and intellectually engaging careers for our consultants.

At ESi, you’ll have the opportunity to shape your own path while being supported by a collaborative culture, national expertise, and industry-leading resources.

The Human Resource Coordinator will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department. The Human Resource Coordinator assists with and facilitates the human resource processes across the enterprise. This role provides administrative support to the human resource function including scheduling, record-keeping, file maintenance, and HRIS entry.

Key Responsibilities

• Assists with recruitment and interview process. Schedules interviews, tracks candidates’ status in HCM and responds with follow-up at the end of the recruiting process.
• Prepares weekly recruiting reports in order to assist efficient team meetings.
• Maintains record of the requisition approvals for auditing purposes.
• Coordinates all internal Learning and Development activities: assignments, invitations, attendance tracking, training space, equipment, accommodations, reporting and analysis, etc.
• Travels up to twice a year for Learning and Development activities when required.
• Partners with internal and external trainers to provide administrative support.
• Schedules HR meetings, makes travel arrangements, prepares presentations, and processes expenses and bills.
• Reconciles monthly expenses for team, and senior-level HR staff.
• Takes HR team meeting minutes and distributes them timely.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Maintains the integrity and confidentiality of human resource files and records.
• Assists in the annual Affi…
• Provides exceptional customer service by answering departmental frequently asked questions via email or live requests from applicants and employees relative to standard policies, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff.
• Creates, streamlines, and manages HR project management dashboard and tracks items.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• Makes photocopies; mails, scans, and emails documents; and performs other clerical functions.
• Assists or prepares correspondence as requested.
• Maintain confidentiality regarding sensitive, employee related topics.
• Performs other related duties as assigned.

Qualifications

Education / Certifications / Licenses

• Associate's degree in human resources or related field and/or equivalent experience.

Experience

• At least 2 years’ related experience required.
• Experience with Human Capital Management systems (preferably ADP Workforce Now).

Other Technical & Non-Technical Skills

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resource principles, practices and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Advanced skills in Microsoft suite of software especially Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint, and Teams.
• Ability to leverage Microsoft Teams and SharePoint in a collaborative environment.
• Advanced skills in Adobe Acrobat.
• Demonstrated critical thinking and problem-solving skills, with the ability to analyze complex information, identify key issues, and develop effective solutions.

Physical Demands:

This role requires sitting for extended periods of time and the ability to stand and walk as needed throughout the workday. The position involves regular computer-based work and use of standard office equipment. This role may occasionally require lifting and/or moving items weighing up to 25 pounds.

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work is performed in a standard office environment and may include remote or hybrid work arrangements. The work environment is generally quiet to moderately noisy and involves typical office conditions including computer workstations and standard office equipment.

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.