Human Resources Generalist

MEMIC; Portland (ME); On-site; USD 60,000 - 75,000; Full time

Job summary

MEMIC is seeking an HR Generalist to provide broad operational support across the Human Resources function. Responsibilities include leave management, HRIS data administration, onboarding, offboarding, record retention, and recruitment support.

The role serves as a reliable resource for employees, managers, HR Business Partners, and the broader HR team. Minimum knowledge includes 2+ years of HR experience, HRIS data entry and reporting, and knowledge of employment laws.

Qualifications

• At least two years of HR generalist/operations experience.
• Experience with HRIS data entry and reporting.
• Knowledge of employment laws, leave administration, and retention requirements.
• Ability to handle confidential information with discretion.
• Proficient with Microsoft Office and HR systems.
• HR certification (SHRM-CP/PHR) preferred but not required.
• Strong communication, organization, and customer service skills.

Responsibilities

• Enter, maintain, audit, and validate employee data in HR systems and reporting tools.
• Coordinate onboarding activities for new employees and interns.
• Prepare HRIS reports and dashboards (headcount, turnover, leaves, etc.).
• Support HRIS workflow improvements and lifecycle transactions.
• Maintain personnel files and retention documentation.
• Assist with HR audits, compliance requests, and record retrieval.
• Administer leaves of absence in coordination with managers and payroll.
• Support annual training rollout with the T&TD team.
• Assist with entry-level recruitment activities and candidate communication.
• Support Employment Practices Liability Insurance program administration.
• Plan quarterly employee engagement activities.
• Maintain HR-related social media content and reviews; serve as Payroll & Benefits backup.

Skills

HRIS reporting

Data entry

Onboarding

Leave administration

Recruitment coordination

Employee data management

Confidentiality

Education

HR certification (SHRM-CP/PHR) preferred

Tools

Microsoft Office

HRIS software

Reporting tools

Job description

The HR Generalist provides broad operational support across the Human Resources function, with responsibility for leave management, HRIS reporting, employee data administration, onboarding, orientation, offboarding, record retention, and recruitment support. This role serves as a reliable resource for employees, managers, HR Business Partners, and the broader HR team by ensuring HR processes are accurate, timely, compliant, and employee focused.

Principal Duties and Responsibilities:

• Enter, maintain, audit, and validate employee data in HR systems, ensuring accuracy, completeness, confidentiality, and consistency across employee records, dashboards, and reporting tools.
• Coordinate onboarding activities for new employees and interns, including documentation, welcome communications, required forms, internship program support, and related employee setup activities.
• Prepare, maintain, and distribute HRIS reports and dashboards, including headcount, turnover, new hire, termination, leave management, compliance, and other workforce reports as requested.
• Support HRIS workflow improvements, employee lifecycle transactions, tracking tools, and process enhancements to improve accuracy, efficiency, and reporting capability.
• Maintain employee personnel records, HR files, filing systems, and related documentation in accordance with company policies, legal requirements, and retention schedules.
• Assist with HR audits, compliance requests, employment law update tracking, and documentation needs by organizing, retrieving, reviewing, and validating employee records.
• Assist with the administration of employee leaves of absence, including intake, tracking, documentation, communication, and coordination with third-party administrators, managers, employees, payroll, and benefits partners.
• Partner with the T&TD team to support annual training rollout, track completion, and assist with required follow-up to ensure team members complete assigned training.
• Assist with recruitment for entry-level roles, including job postings, candidate screening, interview coordination, candidate communication, offers, background checks, reference checks, and pre-employment documentation.
• Support Employment Practices Liability Insurance program administration, including claim intake, reconciliation, payment processing, internal tracking, and coordination with HR, legal, finance, and insurance contacts.
• Plan, coordinate, and support quarterly employee engagement activities, including communications, logistics, participation tracking, and follow-up as needed.
• Maintain HR-related social media content and monitor/respond to employment, recruiting, and social platform reviews in a timely, professional, accurate, and brand-consistent manner.
• Serve as backup to the Payroll and Benefits Specialist.

Minimum Knowledge, Skills and Abilities:

• Two or more years of HR experience, preferably in a generalist, HR coordinator, or HR operations role.
• Experience with HRIS data entry, reporting, employee records, onboarding, offboarding, and recruitment coordination.
• Working knowledge of employment laws, leave administration practices, record retention requirements, and HR compliance obligations.
• Experience handling confidential information with discretion and sound judgment.
• Proficiency with Microsoft Office applications, HR systems, reporting tools, and online recruiting or social media platforms.
• HR certification such as SHRM-CP or PHR preferred but not required.
• Maintain a high level of professionalism, accuracy, responsiveness, and customer service in all HR interactions.
• Strong attention to detail and commitment to data accuracy.
• Excellent organizational skills with the ability to manage multiple priorities, and deadlines.
• Clear, professional written and verbal communication skills.
• Customer-service mindset and ability to build positive relationships with employees, managers, vendors, and HR colleagues.
• Comfort working independently while collaborating effectively within a team environment.

MEMIC is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religious creed, national origin, ancestry, age, disability, genetics, gender identity, veteran's status, sexual orientation, or any other characteristic protected by law. Additionally, we are committed to providing an inclusive and accessible recruitment experience for all candidates. If you need a reasonable accommodation during the interview process, please contact us [e-mail].

To ensure an equitable and authentic interview process, candidates should not use AI or chatbot tools during the live interview or phone screen. We welcome any preparation you choose to do beforehand, but all responses shared during the interview must be your own.

Note: MEMIC does not offer Stem-OPT EAD Extension for this role.

Check out our benefit offerings here! Targeted salary range: $60-$75,000

MEMIC is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person’s race, national origin, color, religion, age, gender, sexual orientation, gender identity or expression, disability, genetic information, military and veteran status, or any other protected status under applicable federal, state or local law.