Human Resources Generalist

Professional Search Network; Hackensack (NJ); On-site; USD 42,000 - 54,000; Full time

Job summary

Professional Search Network is looking for a highly organized Human Resources Coordinator in Hackensack, NJ. The role centers on onboarding and HR administration, with emphasis on new hire integration and policy guidance.

You will collaborate with managers to shape hiring, ensure I-9/WOTC compliance, and maintain confidential records. Bilingual English/Spanish communication and a proactive, service-oriented mindset are essential.

Qualifications

• Bachelor’s degree in Human Resources, Business, or related field, or equivalent experience.
• Minimum of 2+ years in Human Resources in a fast-paced environment.
• Strong knowledge of HR principles and employment laws.

Responsibilities

• Coordinate hiring by partnering with managers across functions.
• Lead onboarding for new hires, including I-9 and WOTC compliance.
• Maintain accurate I-9 documentation and files.
• Conduct new hire orientations in English and Spanish.
• Answer routine questions on employment procedures.
• Maintain employee records and assist with termination paperwork.
• Support annual open enrollment and coordinate employee events.
• Provide excellent customer service and address employee inquiries.

Skills

Interpersonal skills

Time management

Customer service mindset

Discretion and confidentiality

Bilingual English/Spanish

Independent worker

Education

Bachelor’s degree in Human Resources or related field

Tools

MS Office

Job description

We are seeking a highly organized and personable Human Resources Coordinator to join our team. While experience in logistics is a plus, candidates from diverse industries are encouraged to apply. A strong focus on onboarding is essential, as this role involves ensuring new hires are smoothly integrated into our company culture.

Key Responsibilities:

• Facilitate the hiring process by collaborating with departmental managers across various functions to identify skills and competencies needed for open positions.
• Lead onboarding for all new hires, including warehouse employees and drivers, which encompasses completing new hire/re-hire paperwork, I-9 verification, and WOTC compliance.
• Complete and maintain accurate I-9 documentation and files.
• Conduct engaging new hire orientations in both English and Spanish.
• Answer routine questions from applicants regarding employment procedures.
• Maintain employee records accurately and securely.
• Assist with processing termination paperwork as needed.
• Promote and reinforce company culture, core values, and policies.
• Provide excellent customer service by addressing employee requests and inquiries.
• Support employment-related questions from applicants, employees, and supervisors, escalating sensitive or complex issues to appropriate staff.
• Clarify HR policies and assist with basic benefits inquiries.
• Help coordinate and support annual open enrollment processes.
• Organize and participate in all employee-related events.
• Perform other administrative and clerical duties to support the Human Resources Department as required.

Qualifications:

• Bachelor’s degree in Human Resources, Business, or a related field, or equivalent experience.
• Minimum of 2+ years of Human Resources experience in a fast-paced environment—experience outside of logistics is highly valued.
• Proficiency in MS Office (Outlook, Word, PowerPoint, Excel).
• Strong understanding of HR principles, practices, and employment laws.
• Excellent time management skills with the ability to meet deadlines.
• Ability to thrive in a high-pressure and dynamic environment.
• Exceptional interpersonal skills, capable of interacting effectively with employees at all levels.
• Discretion and confidentiality in handling sensitive information.
• Strong written and verbal communication skills in English and Spanish.
• Ability to work independently, anticipate needs, and manage multiple priorities efficiently.
• Customer service-oriented mindset with a professional demeanor under pressure.