Human Resources Generalist

Physicians' Primary Care of Southwest Florida; Fort Myers (FL); On-site; USD 31,000 - 44,000; Full time

Job summary

Physicians’ Primary Care of Southwest Florida is seeking an HR Generalist to handle full-cycle HR functions in a fast-paced healthcare setting. You will recruit, onboard, administer benefits and payroll, manage licensure/tracking, HRIS, and compliance, supporting a growing clinical and non-clinical workforce.

Based in the Administration – Human Resources Department, this office-based role emphasizes HIPAA compliance, government reporting, and employee engagement, with responsibilities spanning

Qualifications

• Bachelor’s degree in HR, Business Administration or related field preferred.
• 3–5 years HR, payroll and benefits experience, preferably in healthcare.
• Proficiency with HRIS/payroll systems (e.g., Paycor, Paylocity) and MS Office.
• Thorough knowledge of employment laws and benefits regulations.
• Experience with recruiting, onboarding, benefits administration, performance reviews, payroll and HRIS.

Responsibilities

• Source, screen, and pre-qualify applicants (pre-screening calls, reviewing resumes).
• Conduct interviews (phone, video, in-person) and coordinate with hiring managers.
• Attend job fairs and community recruiting events to attract talent.
• Check references and complete background checks and pre-employment requirements.
• Coordinate offer letters, employment agreements, and new hire paperwork.
• Track and process PAFs relating to new hires and status changes.
• Coordinate onboarding processes including I-9s via E-Verify.
• Prepare and facilitate new hire orientation sessions.
• Conduct new hire follow-up at 30/60/90 days.
• Build new Provider departments in HRIS Payroll system.
• Manage PTO and leave programs including FMLA and ADA accommodations.
• Track licensure, certifications, and immunizations.
• Coordinate clinical student rotation externships and preceptorships.
• Launch and track performance reviews at 30/60/90 days and annually.
• Process employee changes: position, location, wage, status changes.
• Conduct stay-surveys and exit interviews; report trends.
• Coordinate employee appreciation events and track birthdays/anniversaries.
• Prepare government reports: EEO-1, MWRs, unemployment and VOE requests.
• Assist in HR audits and maintain HRIS integrity and retention compliance.
• Coordinate employee uniforms and logistics.

Skills

Verbal & written communication

Organization & multitasking

Attention to detail

Discretion with confidential data

Critical thinking

Education

Bachelor’s degree in HR/Business

Tools

Paycor

Paylocity

HRIS

MS Office

Job description

HR Generalist

Department: Human Resources
Reports to: Director of Human Resources
Location: Administration – Human Resources Department, office based.

About Physicians’ Primary Care

Physicians’ Primary Care is a full-service healthcare organization committed to delivering high-quality adult medicine and pediatrics primary care and related services in a patient-focused environment. We embrace a people-first culture — both for our patients and our staff — and the dedicated HR Generalist supports our growing clinical and non-clinical workforce.

Summary Of Role

The HR Generalist is a key member of the HR team, responsible for managing the full-cycle HR functions from recruiting through onboarding, retention, compliance and employee lifecycle support, with particular emphasis on the healthcare environment. This role supports recruiting (including job fairs and community outreach), onboarding, benefits & payroll administration, student/extern coordination, licensure/tracking, HRIS management, reporting, audits, and employee engagement in a fast-paced primary care setting.

Key Responsibilities

Recruiting / Staffing

• Source, screen, and pre-qualify applicants (pre-screening calls, reviewing resumes).
• Conduct interviews (phone, video, in-person) and coordinate with hiring managers.
• Attend job fairs and community recruiting events to promote Physicians’ Primary Care and attract talent.
• Check references and complete pre-employment requirements: background checks, drug screens, OIG/GSA exclusion screenings.
• Coordinate offer letters, employment agreements, and new hire paperwork.
• Track and process PAFs relating to new hires, position changes and status changes.

Onboarding & Orientation

• Coordinate onboarding processes including completion of I-9s via E-Verify.
• Prepare and facilitate new hire orientation sessions
• Conduct new hire follow-up at 30, 60, and 90 days to ensure integration and identify issues.
• Build new Provider departments in HRIS Payroll system

Employee Lifecycle & Compliance

• Manage PTO and leave programs including FMLA and ADA accommodations.
• Track and maintain employee licensure, certifications, and immunizations.
• Coordinate clinical student rotation externships and advanced provider preceptorships.
• Launch and track performance review processes at 30/60/90 days and annually.
• Process employee changes: position, location, wage, and status changes.
• Conduct stay-surveys and exit interviews; analyze and report on trends.
• Coordinate employee appreciation events and track birthdays and anniversaries.
• Prepare required government reporting: EEO-1, Multiple Worksite Reports, unemployment and VOE requests.
• Assist in HR audits, maintain HRIS integrity and document retention compliance.
• Coordinate employee uniforms and related logistics.

Reporting

• Compile monthly activity reports to include open position and recruiting activity, employment statistics, turnover, trend, and birthday and anniversary reports.
• Receive and process unemployment claims, reporting, responses and status updates.
• Facilitate incident reporting and worker’s compensation claims and activities.
• Ad Hoc reports as requested or needed to accomplish HR business objectives.

Payroll & Benefits Administration

• Assist with in-house biweekly payroll ensuring accuracy in inputs for new hires, terminations, and wage adjustments.
• Explain and coordinate employee benefits programs, assist new hires and employees with enrollment, and liaise with benefit vendors.
• Maintain compliance with HIPAA and other employment and healthcare regulations.

Systems & Technology

• Proficiently use HRIS, recruiting/ATS, Job Boards, benefits platforms, Worker’s Compensation reporting, E-Verify, and MS Office programs.
• Learning Management System
• Ensure accuracy, integrity, and confidentiality of employee data.

Support & Other Duties

• Provide direct support to the Director of Human Resources on projects and process improvements.
• Maintain excellent organizational, communication, and critical thinking skills.
• Ensure HIPAA and employment law compliance.
• Perform other duties as assigned.

Qualifications

Education & Experience

• Bachelor’s degree in Human Resources, Business Administration or related field preferred.
• 3-5 years of HR, Payroll and Benefits experience, preferably in healthcare.
• Proficiency with HRIS/payroll systems (e.g., Paycor, Paylocity), Microsoft Office Suite.
• Thorough knowledge of relevant employment laws and benefits regulations.
• Experience with recruiting, onboarding, benefits administration, performance reviews, payroll, and HRIS.
• Excellent communication, attention to detail, and organizational skills.

Skills & Abilities

• Excellent verbal and written communication skills.
• Strong organization and multitasking abilities.
• Attention to detail and critical thinking.
• Proficiency in HR systems and technology.
• Ability to handle confidential information with discretion.
• Knowledge of employment laws and healthcare compliance.
• Compensation Non-Exempt Range $27 - $27 per hour depending upon experience