Human Resources Coordinator (Union Relations)

GROWN ROGUE UNLIMITED, LLC; Town of Hamptonburgh (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

Grown Rogue is seeking a Human Resources Coordinator to support a unionized cultivation and production workforce, focusing on CBA administration and employee relations on the floor. You will manage onboarding, records, leave, and compliance while partnering with site leadership and union representatives to resolve issues, administer grievances, and track seniority.

This on-site role requires discretion, strong organizational skills, and the ability to build trust with hourly employees and

Qualifications

• Minimum 3 years in a HR Coordinator/HR Generalist role.
• At least 2–3 years in a unionized manufacturing environment.
• Direct experience administering a CBA with grievance processing and seniority.
• Strong knowledge of labor relations concepts and arbitration processes.
• Excellent discretion and judgment with confidential information.
• Outstanding written and verbal communication; able to explain contracts clearly.
• Solid organizational skills; able to manage multiple deadlines.
• Proficiency with HRIS and Microsoft Office.

Responsibilities

• Administer the CBA day-to-day with consistent contract term application.
• Serve as first contact for contract interpretation, wages, and seniority questions.
• Log, track, and support grievance processing and timelines.
• Maintain seniority lists, bid/bump records, and job postings per CBA.
• Track union dues deductions and payroll coordination.
• Prepare for labor-management meetings and distribute notes.
• Support data requests, arbitration prep, and contract negotiations.
• Train frontline supervisors on CBA obligations and discipline.

Skills

Union experience

Labor relations

Grievance handling

Discretion

Communication skills

HRIS proficiency

Microsoft Office

Education

Bachelor's degree in HR, Labor Relations, Business Administration, or related field

Tools

HRIS

Microsoft Office

Job description

Grown Rogue is a vertically integrated cannabis cultivation and production company committed to producing high-quality, craft cannabis at scale. We operate cultivation and production facilities where our teams work under a collectively bargained labor agreement. We're looking for a Human Resources Coordinator who understands both the operational demands of a cultivation/production environment and the day-to-day responsibilities of administering a union contract.

Position Summary

The HR Coordinator provides day-to-day human resources support to a unionized cultivation and production workforce, with primary responsibility for collective bargaining agreement (CBA) administration. This role serves as a front-line point of contact for employees and supervisors on union contract questions, grievance intake, seniority tracking, and labor-management communication, while also supporting core HR functions such as onboarding, employee records, leave administration, and compliance. This is a highly visible role that requires discretion, strong organizational skills, and the ability to build trust with both hourly union employees and site leadership.

Key Responsibilities

Union & Labor Relations

• Administer the collective bargaining agreement (CBA) day-to-day, ensuring consistent, accurate application of contract terms across the facility.
• Serve as the first point of contact for employee and supervisor questions regarding contract interpretation, wages, seniority, and job classifications.
• Log, track, and support the processing of grievances, coordinating documentation and timelines with HR leadership and union representatives.
• Maintain accurate seniority lists, bid/bump records, and job posting logs in accordance with the CBA.
• Track and process union dues deductions, dues checkoff forms, and related payroll coordination.
• Prepare for and attend labor-management meetings, union steward check-ins, and grievance meetings; take and distribute meeting notes as needed.
• Support preparation of information requests, data pulls, and documentation for arbitration or contract negotiation as directed by HR leadership or legal counsel.
• Help train frontline supervisors on CBA obligations, past practice considerations, and progressive discipline procedures consistent with the contract.
• Maintain up-to-date knowledge of the current CBA, side letters, and past practice history; flag potential contract violations proactively.

General HR Support

• Coordinate new hire onboarding, orientation, and required documentation (I-9, background checks, cannabis industry licensing/badging requirements).
• Maintain accurate and confidential personnel files, both physical and electronic, in compliance with state and federal recordkeeping requirements.
• Support benefits administration, including enrollment, life event changes, and employee questions.
• Assist with leave of absence tracking (FMLA, state leave, workers' compensation) in coordination with the CBA, company requirements, and applicable law.
• Track attendance, PTO, and disciplinary documentation in the HRIS.
• Support recruiting and staffing efforts for hourly cultivation and production roles, including scheduling interviews and processing new hire paperwork.
• Assist with compliance postings, safety training documentation, and other regulatory requirements specific to a licensed cannabis production facility.
• Provide general administrative support to the HR department, including reporting, correspondence, and special projects.

Qualifications

Required

• 3+ years of experience in a Human Resources Coordinator, HR Generalist, or similar role.
• Minimum of 2–3 years of experience working in a unionized manufacturing environment.
• Direct, hands-on experience administering a collective bargaining agreement, including grievance processing, seniority administration, and contract interpretation.
• Strong working knowledge of labor relations concepts, including past practice, progressive discipline, and the grievance/arbitration process.
• High level of discretion and sound judgment when handling confidential and sensitive employee relations matters.
• Excellent written and verbal communication skills, with the ability to explain contract provisions clearly to both employees and management.
• Strong organizational skills and attention to detail; comfortable managing multiple deadlines and competing priorities.
• Proficiency with HRIS platforms and Microsoft Office (Word, Excel, Outlook).
• Ability to pass a background check and obtain any required cannabis industry work permits/badging.

Preferred

• Experience supporting HR functions within a cannabis cultivation, agriculture, manufacturing, or other production/warehouse environment.
• Previous experience in the cannabis industry is strongly preferred.
• Experience working directly with union stewards, business agents, or labor counsel.
• Bilingual (English/Spanish) strongly preferred given the composition of the frontline workforce.
• Bachelor’s degree in Human Resources, Labor Relations, Business Administration, or a related field, or equivalent combination of education and experience.
• PHR, SHRM-CP, or similar HR certification.

Working Conditions

This role is based on-site at a licensed cannabis cultivation and/or production facility. The HR Coordinator should be comfortable spending a portion of each week on the production floor engaging directly with hourly employees, which may involve exposure to varying temperatures, noise, and standard cultivation/production conditions. Reasonable accommodation can be made for individuals with disabilities to perform the essential functions of this role.

Compensation is competitive and commensurate with experience. []. Grown Rogue offers a comprehensive benefits package, which includes medical/dental/vision /life insurance coverage, paid time off, and retirement savings options.

Grown Rogue is an equal opportunity employer and is committed to creating an inclusive environment for all employees. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by applicable law.