Human Resources Coordinator - Security

Garda World Security; Reno (NV); On-site; USD 31,684 - 34,440; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with employer matching

Paid time off

Paid holidays

Disability insurance

Life insurance

Job summary

GardaWorld Security is hiring a Human Resources Coordinator to manage onboarding, employee records, and compliance across the Reno, NV region. You will guide candidates, coordinate interviews, and administer background checks, while ensuring accurate HR data and smooth new‑hire processes.

You’ll handle benefits communication, orientation scheduling, payroll readiness, and maintenance of HR records in WinTeam, with opportunities for growth in a global security firm.

Qualifications

• Authorized to work in the United States.
• High school diploma required; a college degree in HR preferred.
• 1–3 years of experience in a fast-paced HR environment.
• Tech-savvy with experience in proprietary and mass market systems.
• Proficient with Microsoft Office.

Responsibilities

• Guide applicants through the application process and manage progress in the ATS.
• Coordinate screenings, interviews, offers, and new-hire orientations.
• Administer drug screens, background checks, and related compliance steps.
• Schedule orientations and enroll employees in the Learning Management System.
• Communicate benefits and assist with open enrollment and payroll readiness.
• Maintain branch records, reports, and ensure data integrity in WinTeam.

Skills

Onboarding

HR compliance reporting

HRIS/ATS proficiency

Microsoft Office Suite

Customer service

Education

High School Diploma

Bachelor’s degree in HR or related field preferred

Tools

WinTeam

Applicant Tracking System (ATS)

HRIS systems

Background check software

Job description

Join Our Team as a Human Resources Coordinator and Make an Impact from Day One

As a Human Resources Coordinator, you’ll be at the center of our people operations—ensuring every employee’s journey is seamless, welcoming, and well-supported. From maintaining accurate employee records to guiding candidates through a smooth onboarding experience, you’ll help create a positive and compliant HR environment. You’ll also coordinate training and serve as a trusted resource for both new hires and current employees on all HR‑related matters.

What’s in it for You

• Competitive Salary: $23.00 - 25.00 / hour
• Work Site Location: Reno, NV
• Set Schedule: Monday through Friday, 8:30 a.m. to 5:00 p.m.
• Comprehensive Benefits: Medical, dental, and vision insurance plans, 401(k) with employer matching contributions, paid time off (PTO) policy, paid holidays, disability coverage, and life insurance options.
• Career Growth: Career growth opportunities at GardaWorld

Your Responsibilities as a Human Resources Coordinator

• Interact positively with applicants, guiding them through the application process.
• Manage applicants’ progress through the applicant tracking system, overseeing all steps and statuses.
• Collaborate with branch staff to screen, interview, and extend job offers to candidates; conduct new‑employee orientations.
• Administer drug screens, fingerprinting, and background checks for candidates with conditional job offers.
• Schedule employee orientation, including enrollment in the Learning Management System.
• Communicate benefits to new hires, during employment changes, and during open enrollment.
• Review training hours reports for accuracy before payroll processing.
• Transition candidates into WinTeam and complete necessary post‑hire maintenance.
• Conduct employment verifications as needed.
• Build and maintain branch employment records and reports, adhering to GardaWorld record retention policies (including I‑9s, W‑4s, direct deposit elections/paycards).
• Manage uniform inventory, place orders, review invoices, and schedule restocking.
• Verify licenses and ensure compliance reporting.
• Issue employee name badges.
• Process terminations and respond to unemployment claims.
• Maintain transfer request reports.
• Monitor driver compliance.
• Ensure WinTeam data integrity, including all employee status changes.
• Coordinate employee engagement efforts, including surveys, new hire orientation, special events, and recognition programs.
• Maintain OSHA documentation, support EEO‑1 report filing, and ensure compliance with EEO regulations.
• Communicate state and local employment law changes to the Regional HR Leader (RHRL).
• Facilitate and coordinate safety, workers compensation programs, and IQAs.
• Assist walk‑in applicants and employees, providing computer support as needed.
• Answer branch phones as required.
• Perform other related duties as assigned.

Your Qualifications

• Authorized to work in the United States.
• Must be at least 21 years of age or older.
• High school diploma required; a college degree in human resources management or related field is preferred.
• A valid driver’s license and maintain a driving record that meets company vehicle and insurance eligibility standards.
• A minimum of 1‑3 years of experience in a fast‑paced, human resources environment.
• Tech‑savvy with experience in both proprietary and mass market systems.
• Microsoft Office Suite proficiency.

Your Skills and Competencies

• Skilled in onboarding, employee documentation, background checks, benefits communication, and HR compliance reporting.
• Maintains composure and professionalism in all interactions.
• Provides excellent customer service to employees, applicants, and branch staff.
• Proficient with HRIS/ATS platforms, ensuring accurate records, clean data, and compliant workflows.
• Communicate clearly and effectively with staff and employees.
• Detail‑oriented, ensuring accuracy in records, scheduling, reporting, and inventory management.
• Able to manage high‑volume tasks and adapt efficiently in a fast‑paced environment.

GardaWorld: Make the World a Safer Place

In the United States, GardaWorld Security remains the only guarding security company to be Certified by Great Place to Work. This could be more than a job — 26% of our corporate employees started as frontline workers.

GardaWorld Security is a global champion in sophisticated and tailored security solutions, employing and training highly skilled and dedicated professionals across the globe, offering a wealth of opportunities to individuals looking to gain experience and develop professionally in a growing industry.

It is the policy of GardaWorld Security Services to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, veteran status, or disability in accordance with applicable federal laws. In addition, GardaWorld Security Services complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, assignment, promotion, termination, layoffs, recalls, transfers, leaves of absence, compensation, and training. It is also the policy of GardaWorld Security Services not to honor requests that employees be assigned on the basis of sex or any other classification protected by law, unless such request is based on a bona fide occupational qualification for that assignment.