Human Resources Coordinator (Part-Time)

VX Media; New York (NY); In loco; USD 44.000 - 50.000; Part-time

Descrizione del lavoro

VX Media is seeking a part-time HR Coordinator to own day-to-day people operations including onboarding and offboarding, hiring logistics, and document management. This hands-on role leverages AI to speed up tasks and maintain clean processes, with on-site work in New York.

The position requires 2–5 years in HR or related admin roles, strong discretion with confidential information, and proficiency in Google Workspace and Excel/Sheets.

Competenze

• 2-5 years of experience in HR or related admin role.
• Hands-on experience using AI tools for drafting documents and screening resumes.
• Strong working knowledge of Google Workspace and Excel/Sheets.
• Ability to handle confidential employee information with discretion.
• Excellent written and verbal communication across all levels.
• Available to work on-site in New York, NY.

Mansioni

• Own onboarding and offboarding processes, including paperwork, accounts, equipment, and Day 1 readiness.
• Coordinate with department leads to ensure new hires have what they need before Day 1; manage exit processes.
• Post and manage job openings; track applicants and keep a clean pipeline; schedule interviews.
• Prepare and file employee documents; maintain confidential personnel records and filing system.
• Track attendance, timesheets, and PTO; generate reports for payroll and leadership; assist benefits enrollment.
• Use AI tools to draft job descriptions, letters, and policy documents; develop AI-assisted trackers and reporting workflows.

Conoscenze

AI tools experience

Attention to detail

Discretion with confidential info

Strong communication

Independent work

On-site availability

Strumenti

Google Workspace

Excel/Google Sheets

Descrizione del lavoro

About the job:

VX Media is looking for a part‑time HR Coordinator to own the day‑to‑day people operations that keep a fast‑moving agency running — onboarding and offboarding, hiring logistics, employee documentation, and attendance. This is a hands‑on, detail‑driven role for someone who builds clean processes and uses AI to move faster than a traditional HR admin.

Compensation & Schedule

• $32–$36/hour, depending on experience
• On‑Site

Key Responsibilities

Onboarding & Offboarding

• Own the full onboarding process — offer paperwork, new hire documentation, accounts, equipment, and first‑day logistics
• Coordinate with department leads to make sure new hires have what they need before Day 1
• Run offboarding end to end — exit paperwork, equipment return, access removal, and final documentation
• Maintain onboarding and offboarding checklists, updating them as processes evolve

Recruiting & Job Postings

• Post and manage open roles across job boards and platforms; keep listings current and accurate
• Track incoming applicants and maintain an organized candidate pipeline
• Schedule interviews and coordinate calendars across candidates and hiring managers
• Support hiring managers with candidate communication and interview logistics

Documentation & Records

• Prepare, issue, and file employee documents — offer letters, agreements, contractor paperwork, and role changes
• Maintain accurate, confidential personnel records and keep the employee file system organized
• Manage compliance paperwork (I-9, W-4, state forms) and ensure completion and proper filing
• Keep the employee handbook and internal HR documentation current

Attendance & Time Tracking

• Track attendance, timesheets, and PTO across full‑time staff, part‑time staff, and contractors
• Flag discrepancies and follow up directly with employees and managers
• Prepare attendance and time reports for payroll and leadership
• Support benefits administration and enrollment coordination

AI‑Driven HR Operations

• Use AI tools (Claude, ChatGPT, or similar) to draft job descriptions, offer letters, policy documents, and internal communications
• Apply AI to speed up resume screening, candidate summaries, and interview prep materials
• Build and maintain AI‑assisted trackers, templates, and reporting workflows for attendance, hiring, and onboarding
• Identify manual HR tasks that can be automated and propose better workflows

Required Qualifications

• 2-5 years of experience in HR, people operations, recruiting coordination, or a comparable administrative role
• Demonstrated hands‑on experience using AI tools in daily work — drafting documents, screening resumes, summarizing information, or automating trackers and reports. You should be able to walk us through specific examples of how you've used them
• Strong working knowledge of Google Workspace and Excel/Google Sheets, including formulas and organized tracker builds
• Proven ability to handle confidential employee information with discretion and sound judgment
• Highly organized with sharp attention to detail — accuracy in documentation and records is non‑negotiable
• Clear, professional written and verbal communication with employees at every level
• Comfortable working independently and managing priorities across a 3‑day schedule
• Available to work on‑site

Preferred Qualifications

• Experience in an agency, media, production, or creative environment
• Familiarity with HR platforms
• Experience with an ATS or applicant tracking workflow
• Working knowledge of New York State labor and employment requirements
• Experience supporting contractor and freelancer onboarding
• HR certification or coursework in HR or Business Administration

Who You Are

• Discreet and trustworthy — people feel comfortable bringing you sensitive information
• A process‑builder who would rather fix a broken workflow than work around it
• Self‑directed and efficient; you protect your three days and get through the list
• Unflappable under competing requests from multiple departments
• Genuinely curious about AI and quick to adopt tools that remove busywork