Human Resources Coordinator II/Executive Assistant

Novanta Corporation; Mukilteo, Washington, Blacksburg (WA, District of Columbia, VA); On-site; USD 45,000 - 70,000; Full time

Job summary

Join a forward-thinking company as a Human Resource Coordinator/Executive Assistant, where your contributions will enhance HR functions and support leadership. In this dynamic role, you will manage HRIS data, coordinate travel, and assist in recruitment and employee relations. Collaborate with cross-functional teams to drive HR initiatives and ensure compliance with policies. This position offers an opportunity to thrive in a culture that values teamwork and empowerment, making a meaningful impact in a rapidly evolving environment. If you are passionate about HR and looking for a supportive workplace, this position is for you.

Qualifications

• Successful track record in HR coordination or Executive Assistant roles.
• Knowledgeable about HR policies and procedures.
• Proficient in HRIS systems and data analysis.

Responsibilities

• Coordinate travel arrangements across multiple countries and time zones.
• Maintain HRIS data integrity and generate HR metrics reports.
• Provide administrative support to the HR department and management.

Skills

HR coordination

MS Office Suite

HRIS systems

Communication skills

Collaboration

Education

Bachelor's degree in Human Resources or related field

Tools

HRIS systems

MS Office Suite

Job description

Build a career powered by innovations that matter! At Novanta, our innovations power technology products that are transforming healthcare and advanced manufacturing-improving productivity, enhancing people's lives and redefining what's possible. We create for our global customers engineered components and sub-systems that deliver extreme precision and performance for a range of mission-critical applications-from minimally invasive surgery to robotics to 3D metal printing.

Novanta is one global team with over 26 offices located in The Americas, Europe and Asia-Pacific. Looking for a great place to work? You have found it with a culture that embraces teamwork, collaboration and empowerment. Come explore Novanta.

As a Human Resource Coordinator/Executive Assistant you will provide HR support to the HR functions and offer high-level administrative support to our President and General Manager. You will handle information requests and perform clerical functions. You will assist in recruitment, onboarding, and employee relations to maintain a positive work environment. You will ensure accuracy of people's data, support transactions and answer first line HR queries. You will carry out HR administration ensuring high levels of accuracy.

Job Description (primary responsibilities)

Coordinating travel arrangements across multiple countries and time zones

Maintaining HRIS data integrity and generating reports for HR metrics and analytics

Providing general administrative support to the HR department

Managing the Group President's calendar and scheduling appointments. Organizing meetings and taking minutes

Conducting research, proofreading and preparing reports and assisting with special projects as needed

Be able to maintain confidentiality and discretion in all matters

Coordinating HR programs and initiatives, such as performance management, employee engagement, and diversity and inclusion efforts

Assisting the wider team in executing HR programs, projects, events, recruitment, compensation and compliance matters

Other duties as assigned.

Requirement/Experience

Have a successful track record in HR coordination, Executive Assistant or related field.

Be knowledgeable about HR policies and procedures

Demonstrate proficiency in HRIS systems and MS Office suite, with the ability to generate reports and analyze data.

Knowledge of HR policies, procedures, and best practices, ensuring compliance and consistency.

Have excellent communication and collaboration skills to work effectively with cross-functional teams

Competencies

Approachability - Is easy to approach and talk to; spends the extra effort to put others at ease; builds rapport well; is a good listener;

Collaborative Team Player - Collaborative: Is intentional about seeking input and including others when making decisions. Humility: Self aware, Willing to reflect critically on opportunities for self improvement.

Trustworthy: Builds trusting relationships by being transparent and acting with integrity.

Novanta is proud to be an equal employment opportunity and affirmative action workplace. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, military and veteran status, disability, genetics, or any other category protected by federal law or Novanta policy.

Please call [phone] if you need a disability accommodation for any part of the employment process.