Human Resources Coordinator II/Executive Assistant

Novanta; Mukilteo (WA); On-site; USD 80,000 - 100,000; Full time

Job summary

Join a forward-thinking company as a Human Resource Coordinator/Executive Assistant, where you will play a crucial role in supporting HR functions and providing high-level administrative assistance. This position offers a unique opportunity to engage in recruitment, onboarding, and employee relations, ensuring a positive work environment. You will collaborate with cross-functional teams, maintain data accuracy, and coordinate HR programs that drive employee engagement and inclusion. If you're looking for a dynamic workplace that values teamwork and innovation, this is the perfect opportunity for you.

Qualifications

• Proven experience in HR coordination or as an Executive Assistant.
• Strong knowledge of HR policies and procedures.

Responsibilities

• Coordinate travel arrangements and maintain HRIS data integrity.
• Provide administrative support and manage the Group President's calendar.

Skills

HR Coordination

Communication Skills

Collaboration Skills

Data Analysis

Education

Bachelor's Degree in Human Resources or related field

Tools

HRIS Systems

MS Office Suite

Job description

Build a career powered by innovations that matter! At Novanta, our innovations power technology products that are transforming healthcare and advanced manufacturing—improving productivity, enhancing people’s lives and redefining what’s possible. We create for our global customers engineered components and sub-systems that deliver extreme precision and performance for a range of mission-critical applications—from minimally invasive surgery to robotics to 3D metal printing.

Novanta is one global team with over 26 offices located in The Americas, Europe and Asia-Pacific. Looking for a great place to work? You have found it with a culture that embraces teamwork, collaboration and empowerment. Come explore Novanta.

As a Human Resource Coordinator/Executive Assistant, you will provide HR support to the HR functions and offer high-level administrative support to our President and General Manager. You will handle information requests and perform clerical functions. You will assist in recruitment, onboarding, and employee relations to maintain a positive work environment. You will ensure accuracy of people's data, support transactions, and answer first-line HR queries. You will carry out HR administration ensuring high levels of accuracy.

Job Description (primary responsibilities)

1. Coordinating travel arrangements across multiple countries and time zones.
2. Maintaining HRIS data integrity and generating reports for HR metrics and analytics.
3. Providing general administrative support to the HR department.
4. Managing the Group President's calendar and scheduling appointments, organizing meetings, and taking minutes.
5. Conducting research, proofreading, preparing reports, and assisting with special projects as needed.
6. Maintaining confidentiality and discretion in all matters.
7. Coordinating HR programs and initiatives, such as performance management, employee engagement, and diversity and inclusion efforts.
8. Assisting the wider team in executing HR programs, projects, events, recruitment, compensation, and compliance matters.
9. Other duties as assigned.

Requirements/Experience

1. Successful track record in HR coordination, Executive Assistant, or related field.
2. Knowledgeable about HR policies and procedures.
3. Demonstrate proficiency in HRIS systems and MS Office suite, with the ability to generate reports and analyze data.
4. Knowledge of HR policies, procedures, and best practices, ensuring compliance and consistency.
5. Excellent communication and collaboration skills to work effectively with cross-functional teams.

Competencies

1. Approachability - Is easy to approach and talk to; spends the extra effort to put others at ease; builds rapport well; is a good listener.
2. Collaborative Team Player - Is intentional about seeking input and including others when making decisions.
3. Trustworthy - Builds trusting relationships by being transparent and acting with integrity.

Novanta is proud to be an equal employment opportunity and affirmative action workplace. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, military and veteran status, disability, genetics, or any other category protected by federal law or Novanta policy.

Please call [phone] if you need a disability accommodation for any part of the employment process.