Human Resources Coordinator (Full-time w/ benefits)

Golden Gate National Parks Conservancy; San Francisco (CA); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Golden Gate National Parks Conservancy is hiring a Human Resources Coordinator to support onboarding, records management and HR operations in a hybrid San Francisco setting. You will handle HRIS data, assist with payroll, benefits and compliance, and partner with the HR team on projects for 300+ employees across multiple sites.

The role is full-time, located at our Fort Mason headquarters with a mix of in-office and telework, requiring regular in-person engagement and 2 days per week onsite to

Qualifications

• Experience with HRIS data entry, reporting and compliance.
• Ability to manage new hire onboarding and offboarding processes.
• Familiarity with payroll processes and benefits administration.
• Strong communication skills and confidentiality in handling employee data.

Responsibilities

• Maintain HRIS data accuracy and generate reports.
• Coordinate onboarding for new hires and manage related paperwork.
• Support recruitment, postings, resume screening and interview scheduling.
• Assist with benefits summaries, open enrollment, and payroll coordination.
• Ensure compliance with labor laws and maintain confidential personnel files.
• Plan and support HR-sponsored events and staff communications.

Skills

HRIS skills

Onboarding

Payroll coordination

Employee relations

Recruitment support

Education

Bachelor's degree in HR or related field

Tools

HRIS systems

Microsoft Office

Job description

Discover the Golden Gate National Parks Conservancy and you’ll quickly see why this mission-driven organization is a place where you can make a meaningful impact every day.

Learn about the Parks Conservancy

Who We Are

Branches that represent different units across the Parks Conservancy.

We are the nonprofit partner of the National Park Service since 1981.

Our benefits provide health and financial security for you and your family.

We are determined to build a more inclusive and equitable future.

Location: San Francisco, CA

Job Id:1435

# of Openings:1

Organization Description:

Since 1981, the Golden Gate National Parks Conservancy (Parks Conservancy) has served as the nonprofit partner of the National Park Service, collaborating with the Presidio Trust, partners, donors, and the community to support the Golden Gate National Recreation Area (GGNRA). The GGNRA stretches across three Bay Area counties north and south of the Golden Gate Bridge and includes iconic places such as Muir Woods National Monument, Fort Point National Historic Site, Alcatraz Island, Crissy Field, Mori Point, Lands End, and the Presidio of San Francisco.

The Parks Conservancy engages at the intersection of national park sites, local communities, social justice, and climate resilience. Collaborating with partners, our staff are dedicated to enhancing public awareness and providing volunteer and educational opportunities in the parks. We are park builders, caretakers, ambassadors and educators, all working to connect people to parks in support of our vision Parks for All Forever. Join us.

Branch/Unit Description:

The Human Resources Department is part of our larger People and Culture function within the Parks Conservancy. Our Human Resources team supports approximately 300+ employees across different work sites (office, home-based, field, warehouse, retail, etc.) throughout the San Francisco Bay Area.

The Human Resources Coordinator will work closely with our employees as a key point of connection to Human Resources. They are the point of contact for new employees in assisting with new hire orientation and onboarding. The HR Coordinator also manages the HR inquiries inbox. This requires regular responsiveness paired with the judgment to decide who to route requests and inquiries to as well as potential follow up to ensure a response.

This HR Coordinator manages the HRIS system; inputting changes, system updates, running reports, and reviewing data for accuracy. The HR Coordinator will help to ensure compliance with labor and employment laws, support confidentiality and proper handling of records and information. The HR Coordinator will assist with HR inquiries, carry out administrative and supportive responsibilities in all areas of the HR function, and work with the HR team on various initiatives and projects to support the Conservancy in its mission, values and employees.

Position Overview:

This is an individual contributor, full-time, non-exempt position and does not supervise employee(s).

The Human Resources Coordinator reports to the Director of Human Resources and is primarily an internal and employee-focused role at the Parks Conservancy.

This position is located at the Parks Conservancy’s headquarters in Fort Mason, San Francisco. Work is performed in an office setting, including a mix of telework and on-site. This position will require at least 2 days per week either in office or visiting park sites to meet the essential requirements of the position.

Essential Functions and Responsibilities:

Records Management and New Hire Support

• Responsible for all new hire administrative processes: Personnel Action Notice forms, creating and sending offer/transfer letters to new hires and employees, managing and completing all system data entry relating to new hires and transfers, etc.
• Provide new employees with a welcoming experience on their employment journey through an enhanced on-boarding process, elevating Parks Conservancy culture, mission, vision, and values.
• Prepare new hire (onboarding) and termination (offboarding) packets. Process paperwork appropriately.
• Maintain Human Resources Information System (HRIS) and personnel file data accuracy and runs reports as needed. Enters new hire data and updates employee profiles for changes in HRIS and vendor sites. Ensure system accuracy and integrity.
• Follow-up on Personnel Action Notice Forms for any changes to employment records.
• Background check compliance: Initiate, monitor and follow up with background check screenings and manage checks related to driving records reports for employees that need access to company vehicles.
• Personnel file maintenance: Handle sensitive and confidential disciplinary or performance related document files.
• Create and maintain employee personnel, benefits and health, I-9, workers’ compensation files in accordance with company policy and legal compliance.
• Ensure employment records are compliant with all Federal, State, and local laws and regulations.

Communication With Employees

• Manage all mail sent to the General Human Resources email box and respond directly or route the inquiries to the appropriate individual.
• Ensure all applicable labor law posters are up to date and posted in all worksites; maintain inventory of labor law pamphlets.
• Respond to HR-related inquiries or elevate as needed

Support other Human Resources Functions

• Support Talent Acquisition Manager with the recruitment process when necessary, such as job posting, redacting applications, resume review, scheduling interviews, etc.
• Assist the Benefits and Leaves Manager with preparation and communication of benefits summary for new employees during Open Enrollment, workers compensation claims resolution and healthcare claims issues, and Leaves of Absence (LOA) packets, and in providing information in support of annual benefit plan audits.
• Assist Payroll Manager in completing annual and quarterly reporting, including reports for the Bureau of Labor Statistics and the EEO.
• May provide back-up support for other members of the Human Resources team.
• Tracks online compliance trainings.

Event Planning

• Support HR team in preparing for New Hire Orientations and other employee trainings.
• Assist and actively participate in organizing, planning and hosting HR-sponsored events, including: Park Days, All Staff meetings, Benefits Fairs, and Holiday parties
• Manage calendar and acknowledgements for employee’s anniversaries and birthdays
• Help plan and attend job fair events when necessary, representing the Parks Conservancy