Human Resources Coordinator

Vaco by Highspring; Village of Laurel Hollow (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

The Human Resources Coordinator role at Vaco by Highspring in Woodbury, NY provides administrative and operational support across onboarding, benefits administration, leaf management, employee records management, payroll support, compliance, employee communications, and HR reporting. This role works closely with employees, managers, and firm leadership to ensure a seamless and professional HR experience.

Key duties include coordinating new hire onboarding, managing employee status changes,

Qualifications

• Bachelor’s degree in HR or related field preferred.
• 2–5 years of Human Resources experience.
• Experience with onboarding, benefits administration, HR compliance or payroll support.
• Strong understanding of HR best practices and employment law fundamentals.
• Excellent organizational skills and attention to detail.

Responsibilities

• Coordinate onboarding and orientation processes, including documentation and system setup.
• Manage employee status changes: promotions, transfers, compensation updates, separations.
• Maintain confidential HR records in HRIS and personnel files.
• Assist with benefits enrollment and leave administration.
• Support payroll administration and HR reporting.
• Prepare headcount, turnover, and leave utilization reports.
• Draft employee communications, HR forms, and policy acknowledgments.
• Support annual HR processes like evaluations, open enrollment, and compliance training.

Skills

Strong written and verbal comms

Microsoft Office proficiency

Education

Bachelor's degree in Human Resources, Business Administration, or a related field

Tools

HRIS systems

Microsoft Office (Outlook, Excel, Word, Teams)

Teams

Job description

Location

Woodbury, NY (Long Island) 5 days onsite

Title

Human Resources Coordinator

Salary

$70,000-$80,000

Position Summary

The Human Resources Coordinator will provide administrative and operational support across a variety of human resources functions, including onboarding, benefits administration, leaf management, employee records management, payroll support, compliance, employee communications, and HR reporting. This role works closely with employees, managers, and firm leadership to ensure a seamless and professional HR experience.

• Coordinate new hire onboarding and orientation processes, including preparation of employment documentation and system setup.
• Manage employee status changes, including promotions, transfers, compensation updates, and separations.
• Maintain accurate and confidential employee records within the HRIS and personnel files.
• Assist employees with benefits enrollment, qualifying life events, and general benefits inquiries.
• Support leave administration, including FMLA, ADA accommodations, paid family leave, disability, and other leave programs.
• Process employment verifications and employee documentation requests.
• Assist with payroll administration by reviewing employee data changes and ensuring accuracy of HR records.
• Prepare reports related to headcount, turnover, leave utilization, and other HR metrics.
• Draft employee communications, HR forms, and policy acknowledgments.
• Support annual HR processes, including performance evaluations, open enrollment, and compliance training initiatives.
• Assist in maintaining compliance with federal, state, and local employment laws and firm policies.
• Coordinate employee engagement initiatives, wellness programs, firm events, and recognition activities.
• Respond to employee inquiries and provide professional, timely customer service.
• Participate in HR projects and process improvement initiatives.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• 2-5 years of Human Resources experience.
• Experience in onboarding, benefits administration, employee records management, leave administration, HR compliance, or payroll support.
• Strong understanding of HR best practices and employment law fundamentals.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Proficiency in Microsoft Office, including Outlook, Excel, Word, and Teams.
• Experience with HRIS systems preferred

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here https://www.highspring.com/ai-use-notices/. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

• The individual's skill sets, experience and training;
• Licensure and certification requirements;
• Office location and other geographic considerations; and
• Other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).