Human Resources Coordinator

Pima JTED; Tucson (AZ); On-site; USD 26,000 - 41,000; Full time

Job summary

Pima JTED seeks an organized Human Resources Coordinator to support HR, benefits, and payroll functions. This role provides administrative and project support, maintains confidential records, and aids department initiatives while ensuring compliance with policies and applicable laws.

The position requires accuracy, discretion, and strong detail orientation, with duties ranging from onboarding to payroll support and reporting. A solid foundation in HR admin is essential.

Qualifications

• 1–3 years of HR/benefits/payroll experience.
• 5+ years of administrative experience or HR/admin combo may substitute for HR/payroll experience.
• Proficiency with cloud-based data management systems.
• Strong computer skills including documents on network drives and shared platforms.
• Intermediate Excel/Word/Google Workspace, including Mail Merge.

Responsibilities

• Coordinate onboarding for new employees, prep paperwork and orientations.
• Maintain confidential personnel and payroll records per policies.
• Assist recruitment: postings, applications, references, verifications, communications.
• Prepare and issue employee contracts and related documents.
• Process personnel docs for staffing, classifications, training, evaluations, compensation, attendance, leaves, and separations.
• Respond to inquiries about policies, benefits, and employment practices.
• Assist with benefits administration and workers' compensation processes.
• Assist with timekeeping and payroll processes.
• Support year-end HR/payroll activities and required reporting.
• Complete employment verification requests and unemployment claim docs.
• Compile and maintain HR/payroll reports and forms.

Skills

Confidentiality

Attention to detail

Organization

Time management

Cloud-based data management

Education

Some college coursework in HR/Business/Accounting

Tools

Microsoft Excel

Microsoft Word

Google Workspace

Microsoft Teams

Mail Merge

School ERP Pro

Job description

Term of Employment

Full Time, 12 months with benefits

Pay Range

Starting Placement $19.00 - $30.00 DOE

FLSA Status

Non-Exempt

Summary

The Human Resources Coordinator plays a key role in supporting the Human Resources, Benefits, and Payroll functions of Pima JTED. The position provides administrative and project support, assists with department initiatives, and performs a variety of personnel and payroll-related duties. The position requires a high level of confidentiality, accuracy, organization, and attention to detail. The Human Resources Coordinator carries out compliance-related responsibilities in accordance with district policies and procedures and applicable laws, rules, and regulations.

Essential Duties And Responsibilities

• Coordinates and supports the onboarding process for new employees, including preparation of required paperwork, personnel records, and new employee orientation.
• Creates, maintains, and updates accurate and confidential personnel and payroll records in accordance with district policies, procedures, and applicable requirements.
• Assists with recruitment activities, including job postings, application processing, reference and employment verifications, background information, and applicant communication.
• Assists with the preparation and issuance of employee contracts and other employment-related documents.
• Processes and verifies personnel documentation related to staffing, employee classifications, training, performance evaluations, compensation, attendance, leaves of absence, and separation from employment.
• Responds to employee and applicant inquiries and provides information regarding district personnel policies, procedures, benefits, and employment practices.
• Assists with the administration of employee benefit programs and workers' compensation processes.
• Assists with timekeeping and payroll processes.
• Supports year-end payroll and human resources activities, including preparation and reconciliation of required records and reports.
• Completes employment verification requests, unemployment claim documentation, and other employment-related forms.
• Compiles, prepares, and maintains reports, spreadsheets, correspondence, forms, and other documents related to human resources and payroll activities.
• Provides general administrative and project support to the Human Resources and Payroll functions and assists with department initiatives as assigned.
• Performs other related duties as assigned.

Minimum Qualifications/Education And/or Experience

• One (1) to three (3) years of experience in Human Resources, benefits administration, or payroll.
• Five (5) or more years of administrative experience, or a combination of Human Resources and administrative experience, may substitute for the required HR, benefits, or payroll experience.
• Ability to learn and proficiently use cloud-based data management systems.
• Strong computer skills, including experience managing documents within network drives, shared platforms, and systems such as Microsoft Teams.
• Intermediate proficiency in Microsoft Excel, Word, and Google Workspace, including proficiency with the Mail Merge function.
• Must be able to obtain an IVP Finger Print Clearance Card
• MMR immunization required (unless born prior to January 1, 1957)
• Negative TB test (within the last year)

Preferred Qualifications/Education And/or Experience

• Some college coursework in Human Resources, Business Administration, Accounting, or a related field.
• Advanced proficiency in Microsoft Excel, including pivot tables and functions such as CONCATENATE and Text to Columns.
• Experience working in an educational or school district environment.
• Experience using School ERP Pro or comparable school finance, payroll, or HR software.
• Knowledge of applicable labor laws, payroll regulations, HR compliance and best practices, and state and federal requirements.

Knowledge, Skills And Abilities

• Ability to maintain confidentiality and handle sensitive information with discretion
• Knowledge of office concepts, practices and procedures.
• Highly organized, strong accuracy skills, and detailed oriented.
• Ability to coordinate and complete multiple tasks/assignments at one time in a timely and efficient manner
• Knowledge of Career and Technical Education
• Ability to utilize mathematical formulas, and apply math functions

Pima County JTED #11 is committed to providing equal employment and educational opportunities and maintaining a workplace and learning environment free from discrimination. The District prohibits discrimination based on race, color, religion, sex, gender, age, national origin, language of origin, disability, sexual orientation, gender identity or expression, marital status, or any other status protected by applicable law. Unless expressly superseded by controlling federal or state statutes, regulations, or court decisions, this policy applies to all District employees, students, the public, educational programs and services, and individuals with whom the District conducts business. To perform this job successfully, an individual must be able to perform the essential functions of the position, with or without reasonable accommodation. Reasonable accommodations may be provided to enable qualified individuals with disabilities to perform the essential functions of the position.