Human Resources Coordinator

DZ Corporation; The Villages (FL); On-site; USD 45,000 - 55,000; Full time

Job summary

DZ Corporation is seeking an HR Coordinator focused on Employee Relations and Administration in The Villages, Florida. The ideal candidate will support ER initiatives and manage HR administrative tasks effectively. Responsibilities include serving as a first contact for employee concerns, assisting with investigations, and maintaining employee records.

Candidates should have an Associate degree in Human Resources or a related field, along with 2-3 years of relevant experience. Strong communication and organizational skills are essential.

Qualifications

• 2-3 years of HR experience, particularly in employee relations and HR administration.
• Familiarity with federal and state employment law preferred.

Responsibilities

• Act as the first point of contact for employee concerns and inquiries.
• Assist with investigations into policy violations and workplace conflicts.
• Manage accurate employee records in HRIS and coordinate personnel action forms.
• Administer mandatory training completion and oversee onboarding logistics.

Skills

Discretion and professionalism

Strong written and verbal communication

Excellent organizational skills

Detail-oriented

Proficient in Microsoft Office Suite

Education

Associate degree in Human Resources or related field

Job description

The HR Coordinator – Employee Relations & Administration serves as a foundational resource for DZ Corporation's people operations. This role is primarily focused on supporting employee relations (ER) initiatives and maintaining the day-to-day administrative infrastructure of the HR function. The ideal candidate is highly organized, discreet, and confident navigating sensitive workplace matters.

KEY RESPONSIBILITIES

Employee Relations

• Serve as a first point of contact for employee concerns, complaints, and general ER inquiries, escalating complex matters to the HR Manager as appropriate.
• Assist with investigations into policy violations, workplace conflicts, and misconduct allegations, including gathering documentation, coordinating interviews, and maintaining case records.
• Support the administration of Performance Improvement Plans (PIPs), corrective action documentation, and disciplinary processes in compliance with company policy and applicable law.
• Track and manage ER cases in the HRIS, ensuring timely follow-up and resolution documentation.
• Provide guidance to managers and employees on HR policies, procedures, and workplace conduct standards.
• Monitor trends in ER issues and assist in developing proactive solutions, training, or policy updates.
• Coordinate and support ADA accommodation requests, FMLA administration, and leave‑of‑absence processes in partnership with benefits and legal teams.
• Assist with preparation for EEOC charges, unemployment hearings, or other external ER matters as directed.

HR Administration

• Maintain accurate and up-to-date employee records within the HRIS, including new hire data, status changes, separations, and employment verifications.
• Process and coordinate all personnel action forms (PAFs) for hires, transfers, promotions, and terminations.
• Administer and track mandatory training completion (harassment prevention, safety, compliance), following up with employees and managers to ensure timely completion.
• Manage HR document filing systems, ensuring compliance with retention policies and confidentiality standards.
• Coordinate onboarding logistics, including offer letters, I-9 completion, background check tracking, and new hire orientation scheduling.
• Administer offboarding processes, including exit interview coordination, COBRA notices, and final documentation.
• Support the open enrollment process for benefits and serve as a resource for employee benefits questions throughout the year.
• Generate and distribute standard HR reports including headcount, turnover, and leave tracking.
• Respond to routine employment verification requests and unemployment claims.
• Coordinate HR department calendars, meetings, and logistics for trainings or HR-sponsored events.

QUALIFICATIONS

Education & Experience

• Associate degree in Human Resources, Business Administration, or a related field required; or equivalent combination of education and experience.
• Minimum 2–3 years of HR experience, with demonstrated exposure to employee relations and HR administration.
• Familiarity with federal and state employment law (Title VII, FMLA, ADA, FLSA) strongly preferred.

• High degree of discretion and professionalism when handling confidential or sensitive information.
• Strong written and verbal communication skills; ability to engage empathetically with employees at all levels.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
• Detail‑oriented with a high standard for accuracy in documentation and record‑keeping.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and as part of a collaborative HR team.