Human Resources Coordinator

Spanish Fork City; Spanish Fork (UT); On-site; USD 60,000 - 80,000; Part time

Job summary

A leading city government body seeks a part-time Human Resources Coordinator to support the HR department in various administrative tasks, from onboarding to compliance management. This role requires strong organizational skills, proficiency in Microsoft Office and Google Drive, and the ability to maintain confidentiality in a collaborative work environment.

Qualifications

• At least one year of clerical or administrative support experience, preferably in human resources.
• Proficient in Microsoft Office and Google Drive (Docs, Sheets, Forms, Presentations).
• Knowledge of employment laws.

Responsibilities

• Process and file new hire forms, assist with onboarding.
• Maintain employee records and ensure compliance with laws.
• Support HR tasks and communications related to city events.

Skills

Organizational Skills

Communication

Time Management

Confidentiality

Education

Graduation from High School or equivalent

Tools

Microsoft Office

Google Drive

Job description

EFFECTIVE DATE:

January 2025

HUMAN RESOURCES COORDINATOR

DEPARTMENT: Administration

JOB CLASSIFICATION: Part Time

SAFETY SENSITIVE: NO

SCHEDULE 20-25 hours per week

M - F (every other Friday off): 10:00 - 3:00 OR

M - F (every other Friday off): 12:00 - 5:00

PAY GRADE PT6

PAY GRADES LINK

GENERAL PURPOSE

Under the supervision of the Human Resources Director, the Human Resources Coordinator provides support by performing essential HR and clerical tasks that contribute to the smooth and efficient functioning of the Human Resources Department.

ESSENTIAL FUNCTIONS

• Process and file new hire and rehire forms. Ensure HR files and digital records meet retention standards and comply with applicable laws
• Serve as a point of contact for supervisors, new hires and existing employees regarding onboarding, records, and training requirements
• Assist with scheduling drug tests and background checks for new hires; track results and notify appropriate parties
• Maintain accurate and organized employee records in the HR database.
• Review employment documentation and distribute required employee information to county, state, and federal entities (ex. E-Verify, State Unemployment, Utah Retirement Systems)
• Perform basic data entry tasks and update employee information in HR systems
• Post jobs and maintain applications using online program
  • May be asked to schedule appointments and interviews
• Assist with the communications with employees through email, text, and/or phone about upcoming City events and employee requirements
• Ensure and track that all employees have completed the required trainings set forth by the city, federal, state and insurance requirements
• Support onboarding processes for new employees, including setting up new hire files and ensuring required documentation is complete
• Responsible to keep employee directory up to date
• Must be able to work with little or no supervision
• Must be able to keep specific information confidential
• Must be able to adjust schedules for hiring and other city event
• Must be able to meet attendance and punctuality requirements for this position. Must abide by all city policies and procedures. Must work well with others and be a team player
• Perform other administrative tasks and HR support duties as assigned

POSITION QUALIFICATIONS

• Education and Experience: Graduation from High School or equivalent. At least one year of clerical or administrative support experience, preferably in human resources

NECESSARY KNOWLEDGE AND SKILL

• Proficient in Microsoft Office and Google Drive (Docs, Sheets, Forms and Presentations)
• Knowledge of employment laws
• Skilled in the use of computers and must be capable of learning new software
• Strong organizational, communication and time management skills
• Ability to establish working relationships with other employees
• Core Competencies: Attention to detail, confidentiality, professionalism, interpersonal communication and self-motivation.
• Special Requirements: Must be bondable