Human Resources Coordinator

Colonial Group; Santa Ana (CA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life insurance

Paid vacation

9 holidays

Sick time

Annual bonus

401k match

ESOP

Tuition reimbursement

Job summary

Colonial Group in Santa Ana, CA is seeking an HR Department Assistant to support recruiting, employee relations and engagement. You will handle memos, reports and various HR tasks, while maintaining confidentiality and excellent service to employees.

You will assist with new hire orientation, testing coordination, and ensure postings in Dayforce are updated, contributing to a positive employee experience.

Qualifications

• Bilingual English/Spanish preferred; strong interpersonal skills.
• High school diploma or equivalent required.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain responsibility for all assigned HR duties.
• Provide customer service to employees and respond to inquiries in a timely, professional manner.
• Prepare memos, correspondence, reports and other documents.
• May perform various HR projects or tasks as needed.
• Assist with new hire orientation including drug screens and background checks.

Skills

Bilingual English/Spanish

Strong communication skills

Empathy and customer service

Time management

Education

High School Diploma or GED

Tools

Dayforce

Microsoft Office

Job description

Job Summary:

The Human Resources Department Assistant will be responsible for assisting the HR staff with a variety of assigned duties. This person will be working heavily within the areas of recruiting, employee relations, and employee engagement.

Job Requirements:

• Maintain responsibility for all assigned HR duties.
• Provide an elevated level of customer service, orally and in writing, to employees, responding to inquiries, issues, concerns and/or discrepancies in a timely and professional manner, effectively coordinating with internal and external contacts as needed.
• Prepare memos, correspondence, reports, and other documents.
• May perform a variety of other HR projects or tasks as needed that may include:
• Perform orientation of new hires and assist throughout the process, including drug screens and background check paperwork.
• Assemble new employee packets, handouts and benefits packets.
• Coordinate testing with interviews and current employees.
• Ensure job postings are updated, and candidates are dispositioned within Dayforce.
• Assist with preparation and documentation of employee meetings, grievances and investigations.
• Create media for employee engagement initiatives utilizing Microsoft Office.
• Provide timely and adequate assistance for the HR team.
• Verify invoices received from Accounting department.
• Assist with various research projects and/or special projects.
• Perform any other duties not mentioned above when instructed to do so by the department manager.

Skill Requirements:

• Bilingual: English/Spanish preferred
• High School Diploma, GED, or equivalent experience.
• Must have a great attitude and sense of empathy to help and advocate for our employees and their benefits needs.
• Must have exceptional written and oral communication, comprehension, interpersonal and relational skills, including the ability to communicate effectively with remote locations, employees and vendors.
• Ability to exercise considerable judgment with highly confidential information; demonstrates a superior work ethic and will be able to multi-task effectively while taking pride in everyday tasks.
• Must be self-motivated and thrive in a fast-paced, team environment and able to work effectively with supervision and direction per team needs.
• Strong active listening skills with the ability to ask thoughtful and probing questions to determine employee needs.
• Superior time management and prioritization skills.
• A high level of professionalism and an understanding that no task is too menial, because we all do what needs to be done.

Why work for APP?

• Medical, Dental, Vision – Generous company contribution, low cost to employee
• Life insurance – 100% company paid - covers employee, spouse and dependent children
• Generous Vacation Time
• 9 Paid Holidays
• Holiday Shut Down (Christmas thru New Year’s)
• Sick Time
• Annual Bonus (based on company meeting Key Results)
• 401k (Company matches up to 4%)
• ESOP Employee Profit Sharing Retirement Plan (100% Company Paid)
• Tuition reimbursement

Compensation:

$20.00 - $25.00 an hour. This is the lowest to highest hourly rate we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

In lieu of the above, any equivalent combination of training and experience that provides the knowledge, abilities, and skills may be considered at the Company’s discretion.