Human Resources Coordinator

The State Bar of California; San Francisco (CA); Hybrid; USD 79,000 - 107,000; Full time

Job summary

A leading organization is seeking a Human Resources Coordinator in San Francisco, CA. This role focuses on administrative support for HR operations, particularly in benefits and HRIS. The ideal candidate will possess strong organizational skills and attention to detail, ensuring compliance with various regulations. The position allows for remote work up to four days a week, promoting a balanced work environment. Join a diverse and inclusive workplace committed to fairness and respect.

Qualifications

• Minimum 1 year of administrative experience, preferably in HR.
• Bachelor’s degree in a relevant field.

Responsibilities

• Provide administrative support to HR Operations team.
• Assist with benefits and HRIS-related tasks.
• Ensure compliance with state and federal regulations.

Skills

Organizational Skills

Attention to Detail

Communication

Analytical Skills

Education

Bachelor’s Degree

Tools

Excel

Job description

Annual Salary Range : $79,761 - $106,337

FLSA Non-Exempt / Non-Union Represented

This position allows for up to four days of remote work per week.

About the Office

The Office of Human Resources(HR) oversees recruitment, talent development, employee engagement, internal diversity, equity, and inclusion (DEI) programming, benefits administration, leaves of absence management, employee and labor relations, EEO / FEHA and ADA programs, and the Human Resources Information System (HRIS). HR supports employees throughout the employee life cycle, including but not limited to onboarding, promotions and transfers, training and development of skills, performance management, investigating employee complaints, wellness offerings, and offboarding.

About the Position

This Human Resources Coordinator will provide administrative support to the HR Operations team, with a focus on Benefits and Human Resources Information Systems (HRIS). The ideal candidate will have exceptional organizational skills, attention to detail, proficiency in Excel, and be a strong self-starter capable of managing multiple projects and changing priorities. Responsibilities include responding to requests from the HR mailbox, assisting with research, analyzing data, and developing reports to support the team's initiatives. Competitive candidates will also possess strong knowledge of benefits programs, regulatory compliance (ERISA, ACA, HIPPA and COBRA), billing reconciliation, and auditing.

Definition

Under general supervision, the Human Resources Coordinator assists others in the professional human resources series who carry out the administration of one or more human resource functions.

Distinguishing Characteristics

The Human Resources Coordinator is the journey entry level class in the professional human resources series. The Human Resources Coordinator assists Human Resources Analysts in the formulation, determination, and effectuation of management policies in the administration and effectuation of employee and labor relations, and is responsible for maintaining confidentiality concerning such matters.

The Human Resources Coordinator is distinguished from Human Resources Analyst in that the latter class exercises a higher degree of independent judgement and performs more complex work.

Examples of Essential Duties

Duties may include, but are not limited to the following :

• Assists those who support the operation, design, and implementation of Human Resource programs and strategies in the areas assigned consistent with State Bar goals and objectives.
• Assists those who administer internal and external procedures, programs, and / or activities within the assigned areas.
• Assists those who gather and review data in the assigned areas, assists coordination with relevant managers, and assists in the preparation of evaluations, analysis, reports, and recommendations as required.
• Assists with recruiting, benefits, and other communications with both internal and external stakeholders.
• Assists others with research, analyze data and information, and develop appropriate reports.
• Assists others in ensuring that employment functions, policies, and procedures comply with state and federal regulations and assists others file appropriate reports to government agencies.
• Assists others administer requests for temporary agency employees, assist with new employee orientation, and assists others who assures that necessary forms and benefit information are accurate and complete.
• Assists others administer COBRA, CalPERS, health benefits, the 457 Plan, workers compensation, and other benefit programs which include employee notification, record logs, and coordinate with Payroll concerning employee status.
• Assists others administer leave of absence, accommodation, and ergonomic programs and reviews, including interpretation, compliance and communication of applicable state and federal laws, reviewing employee status, and assuring proper employee status notification to Payroll.
• Assists in developing or updating job descriptions by performing classification analysis and research.
• Assists in maintaining classification and salary data to reflect labor market trends.
• Assists with salary analysis, compensation surveys, and payroll administration.
• Assists in the formulation, determination, and effectuation of management policies in the administration and effectuation of employee and labor relations, and is responsible for maintaining confidentiality concerning such matters.
• Assumes other duties and responsibilities as assigned.

Employment Standards

Knowledge of :

• Principles of human resource and labor relations administration and policy development.
• Principles of research and policy development.
• Principles of office and business administration.
• Methods of administering policies, programs, projects, and procedures as assigned.
• Principles of problem identification, analysis and evaluation.
• Principles of project management.
• Working knowledge of the State Bar Offices and their functions.
• Principles of business math for completing non-technical calculations such as addition, subtraction, multiplication, and division.
• Principles of computer information systems, including personal computer applications, spreadsheet programs and word processing.
• Principles of interpersonal, written, and oral communication skills including presentation and listening skills.
• Principles of organizational behavior and effective conflict resolution.

Ability to :

• Apply the policies and practices of a department.
• Communicate clearly and concisely, both orally and in writing.
• Work under pressure and address conflict effectively.
• Review and analyze complex written data.
• Operate modern office equipment including computer hardware, software, and internet and web-based applications.
• Compile data and prepare narrative and statistical reports.
• Appropriately respond to requests and inquiries from the public, State Bar members, or other departments.
• Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public.
• Maintain strict confidentiality of information.
• Provide limited technical direction or training to lower level staff.

Minimum Qualifications :

Education :

• Bachelor’s degree in a field that develops skills related to essential duties, or equivalent academic achievement.

Experience :

• Minimum of one (1) year of administrative experience, experience in human resource administration preferred.

License, Certificate, Registration Requirements :

• None required.

Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar’s selection process for this classification.

We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect.

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Human Resource Coordinator • San Francisco, CA, United States