Human Resources Coordinator

Dollar Energy Fund; Pittsburgh (Allegheny County); On-site; USD 42,000 - 56,000; Full time

Job summary

Dollar Energy Fund in Pittsburgh seeks an HR Coordinator to support daily HR operations, maintain employee records, and assist with recruitment, onboarding, benefits, and compliance. The role also handles general office administration and internal communications to foster a positive employee experience.

The ideal candidate brings 1 year of HR experience, a Bachelor’s degree (SHRM preferred), and proficiency with Paycom and Microsoft Office tools.

Qualifications

• Demonstrated ability to maintain strict confidentiality with sensitive employee information.
• Working knowledge of HR principles, employment documentation, and applicable laws and regulations.
• Strong problem-solving, organizational, and time management skills with attention to detail.
• Excellent written and verbal communication with employees, vendors, and leadership.
• Ability to manage multiple priorities effectively in a fast-paced environment.
• Proficiency in Microsoft Office and collaboration tools (e.g., Word, Excel, Outlook, PowerPoint, SharePoint).

Responsibilities

• Maintains employee records (digital and physical) ensuring accuracy and confidentiality.
• Administers HR processes, such as handbook acknowledgements and policy updates.
• Responds to employee questions regarding HR policies, payroll, and programs.
• Prepares confidential correspondence and communications regarding employee issues and benefits.
• Supports recruitment, posting jobs, screening resumes, interviews, and onboarding.
• Monitors FMLA, benefits administration, and leave documentation as needed.
• Coordinates Day 1 training logistics and onboarding, including contractor coordination.
• Purchases office supplies and coordinates facilities-related needs.

Skills

Confidentiality

Organizational skills

Communication skills

Time management

Education

Bachelor’s degree

SHRM Certification

Tools

Paycom

Word

PowerPoint

Outlook

Excel

SharePoint

Job description

Summary: The Human Resources Coordinator supports the daily operations of the Human Resources department by maintaining accurate employee records, coordinating key human resources processes, and providing administrative support across recruitment, onboarding, benefits administration, and compliance activities. This role helps ensure human resources operations run efficiently while contributing to a positive and well-supported employee experience. In addition to human resources responsibilities, the Human Resources Coordinator assists with the organization's day-to-day administrative needs, including coordinating internal communications, managing office supplies, and processing incoming and outgoing mail.

Results achieved through this role support our core values of growth, excellence, and community.

Essential Duties and Responsibilities

include the following. Other duties may be assigned.

Core Professional Expectations

• Recognizes and respects diversity among coworkers and customers, fostering an inclusive work environment.
• Maintains regular attendance.
• Maintains knowledge of company policies, practices, and procedures.

Human Resources Administration and Employee Records

• Maintains employee records (digital and physical), ensuring accuracy, confidentiality, and compliance with company policies and legal requirements.
• Administers human resources processes, such as handbook and policy acknowledgements.
• Responds promptly to employee questions regarding human resources policies, procedures, payroll, and programs.
• Prepares confidential correspondence, communications, and mailings regarding employee issues and benefits.
• Ensures compliance with labor laws, company policies, and data privacy standards.

Recruitment, Staffing and Onboarding

• Supports recruitment activities, including posting jobs, screening resumes, scheduling interviews, and communicating with staffing agencies and candidates.
• Primary point of contact for staffing agencies.
• Ensures all required testing and Dollar Energy Fund expectations are met.
• Coordinates Day 1 training class logistics, including preparing documentation, conducting orientation tasks, coordinating contractor photos, and ensuring a smooth onboarding experience.
• Monitors contract staff timecards for accuracy and approves submissions for staffing agencies.
• Conducts check-ins with contractors and employees to review performance, address concerns, and support successful transition opportunities.

Leave Administration and Employee Support

• Generates leave administration documents, including FMLA and accommodation requests, and coordinate new requests and recertifications as needed.
• Manages and updates FMLA absence enrollments and balance totals weekly.
• Sends notification letters when employee FMLA balances are low.

Benefits and Separation Administration

• Prepares COBRA, 403(b) rollover, Group Life Conversion, and unemployment paperwork for terminated employees in a timely manner.

Employee Engagement and Culture

• Participates in employee event planning, as needed.
• Creates and posts employee engagement content in company chat platforms to encourage participation, communication, and team morale.

Performance Management and Human Resource Projects

• Participates in the performance appraisal process for non-exempt operations staff, as needed.
• Supports human resources projects, including engagement initiatives, policy updates, and system implementations.

Office Administration and Facilities Coordination

• Purchases office supplies as needed and maintains adequate inventory levels.
• Sorts and distributes incoming mail and retrieves mail from the post office box daily.
• Contacts vendors regarding service requests and delivery needs.
• Orders and approves printing proofs for envelopes, letterhead, specialty paper, and other materials.
• Schedules meeting rooms and catering, as required.
• Communicates with the building management company, as directed.
• Monitors office equipment functionality and arranges maintenance services.
• Replenishes essential office and facility products, including soap and paper supplies.

Employees are expected to be able to perform the essential duties and responsibilities of this position with or without job modification/reasonable accommodation. If an employee believes a job modification/reasonable accommodation is needed, please contact Human Resources so that a review can be conducted. Dollar Energy Fund strives to comply with the Americans with Disabilities Act, Title VII of the Civil Rights Act, the Pregnant Workers Fairness Act, and other related federal, state, and local laws.

Qualifications

The successful candidate will have:

Demonstrated ability to maintain strict confidentiality when handling sensitive employee information, human resources records, organizational data, and operational matters.

Working knowledge of human resources principles and practices, including employment documentation, administration, and applicable employment laws and regulations.

Strong problem-solving, organizational, and time management skills with exceptional attention to detail, a customer-service orientation, and the ability to manage multiple priorities effectively.

Excellent written and verbal communication skills, with the ability to build positive working relationships and interact professionally with employees at all levels, vendors, and members of the Board of Directors.

Professional, approachable, and service-oriented demeanor with a high degree of integrity, credibility, discretion, and commitment to organizational success.

Ability to work effectively in a fast-paced environment, manage competing deadlines, while remain composed and productive under pressure.

Proficiency in Microsoft Office and collaboration tools, including Word, PowerPoint, Outlook, Excel, and SharePoint.

Work Experience and Education Requirements

One year of human resources experience

Bachelor’s degree, and/or SHRM Certification, preferred

Experience with recruiting

Familiarity with legal compliance requirements (FMLA, ADA, EEO, etc.)

Paycom experience, preferred