Human Resources Coordinator

IMAGINiT Technologies; Omaha (NE); Hybrid; USD 55,000 - 65,000; Full time

Job summary

IMAGINiT Technologies is looking for an HR Coordinator to provide administrative and operational support to the Human Resources department. This role involves assisting with recruitment, maintaining employee records, and coordinating HR programs.

The ideal candidate will possess strong organizational and communication skills, a bachelor’s degree in human resources or a related field, and 1–3 years of relevant experience. The position offers a hybrid work environment with a salary range of $55,000 to $65,000.

Qualifications

• 1–3 years of experience in a Human Resources or administrative role preferred.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills required.

Responsibilities

• Maintain and update employee records and HR databases.
• Coordinate and administer the onboarding process for new hires.
• Conduct employee check‑in calls to support engagement.

Skills

Organizational skills

Communication skills

HR practices knowledge

Microsoft Office proficiency

Education

Bachelor’s degree in human resources or related field

Tools

ADP systems

Job description

Role Summary

The HR Coordinator provides administrative and operational support to the Human Resources department by assisting with recruitment activities, maintaining employee records, coordinating HR programs, and supporting day‑to‑day HR processes. This role helps ensure efficient HR operations while serving as a resource for employees and management on HR‑related inquiries and initiatives.

Major Responsibilities / Activities

• Maintain and update employee records and HR databases, ensuring accuracy, completeness, and confidentiality of all information.
• Coordinate and administer the onboarding process, including background checks, I‑9 verification, and other required documentation.
• Schedule employee training sessions through a third‑party vendor and ensure proper coordination and communication.
• Conduct employee check‑in calls to support engagement and address general HR‑related questions.
• Collaborate with a third‑party vendor to ensure labor law posters are current and compliant with applicable regulations.
• Assist in administering employee recognition programs, benefits open enrollment, and other ongoing HR initiatives.
• Support the employee wellness program through coordination and communication of activities and resources.
• Develop and maintain the annual employee calendar highlighting key HR events and initiatives.
• Prepare and distribute the quarterly HR newsletter to communicate updates, programs, and organizational information.
• Provide support with recruitment activities and onboarding processes as needed.
• Contribute to special projects and perform additional HR‑related duties as assigned to support departmental objectives.

Education Requirements

• Bachelor’s degree in human resources, Business, or a related field preferred, or an equivalent combination of education and relevant experience.

Experience / Skill Requirements

• 1–3 years of experience in a Human Resources or administrative role preferred.
• Working knowledge of HR practices, employment laws, and HR information systems.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills, along with strong interpersonal abilities.
• Proficiency in Microsoft Office applications and ADP systems.

Work Environment

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Compensation

$55,000 – $65,000

Hybrid / Remote Work

• Ability to maintain appropriate productivity and performance.
• Have a work environment that is free from distractions and has a reliable internet connection.
• Ability to dedicate full attention to job duties and be available via Teams and/or phone during work hours.
• Required to attend all mandatory meetings and/or events and be responsive to any communication from colleagues, customers, and management.

Equal Opportunity Statement

We celebrate employment equity and diversity! We encourage applications from all qualified individuals and do not discriminate based on disability, race, ethnicity, religion, gender, sexual orientation, age, veteran status, or any other basis protected under federal, state, provincial or local laws. We are committed to providing reasonable accommodations for persons with disabilities. If you require reasonable accommodation during the application process, we will work with you to meet your needs. We thank all applicants in advance for their interest, but only those applicants who are to be considered will be contacted. Must be authorized to work in Canada for any employer without company sponsorship.