Human Resources Coordinator

Messika; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Messika, a Parisian Haute Joaillerie Maison, is seeking a Payroll & HR Administration Coordinator for a permanent role based in New York. You will support day-to-day HR operations, ensure accurate payroll processing, administer benefits, and drive onboarding for new hires while maintaining confidential employee records.

You will report to the US HR Manager and collaborate with internal and external stakeholders to deliver a high-quality employee experience across the lifecycle.

Qualifications

• Bachelor’s degree in HR, business administration, or related field.
• 2–5 years in HR, including payroll and benefits administration.
• Experience in luxury/retail/fashion is a plus.

Responsibilities

• Support payroll processes with external providers to ensure accurate and timely payroll execution.
• Assist benefits administration including enrollments and inquiries from employees.
• Coordinate recruitment activities including interview scheduling and offer preparation.
• Manage onboarding activities and ensure a smooth integration for new hires.
• Maintain accurate HR records and ensure documentation is compliant and up to date.
• Support development and implementation of HR policies, procedures, and initiatives.
• Prepare HR reports and track key HR metrics.
• Coordinate with external vendors and internal stakeholders on HR matters.
• Provide day-to-day administrative support across all HR areas.
• Contribute to process improvements to enhance HR efficiency.

Skills

Payroll coordination

Benefits administration

Onboarding

HRIS

MS Office

Stakeholder collaboration

Education

Bachelor's degree in HR/Business Admin

Tools

ADP

Workday

HRIS

MS Office

Job description

Messika is looking for a payroll & HR administration coordinator on a permanent contract, available immediately. The position is based in New York.

ABOUT THE MAISON

Messika is a Parisian Haute Joaillerie Maison founded in 2005 by Artistic Director Valérie Messika that rewrites the codes of modern jewelry, setting diamonds free in motion.

Since the 1970s, Valérie Messika has made the world of diamonds her own, shaping instinctive expertise and a contemporary vision.

Behind the iconic Move collection and signature High Jewelry creations, the Maison stands as a singular voice in international luxury.

THE ROLE

Reporting to the US HR Manager, your role will be to support the day-to-day operations of the Human Resources function and contribute to delivering a high-quality employee experience throughout the employee lifecycle. As a key partner to the business during a period of growth, you will provide HR administrative support while ensuring the smooth execution of payroll, benefits, onboarding, and HR projects.

Your main responsibilities will include :

• Supporting benefits administration, including employee enrollments, changes, and responding to employee inquiries.
• Coordinating payroll processes with external providers to ensure accurate and timely payroll execution.
• Assisting with recruitment activities, including interview scheduling, candidate communication, and offer preparation.
• Managing onboarding activities and ensuring a seamless integration experience for new hires.
• Maintaining employee records and ensuring HR documentation is accurate, compliant, and up to date.
• Supporting the development and implementation of HR policies, procedures, and HR initiatives.
• Preparing HR reports and tracking key HR metrics.
• Coordinating with external vendors and internal stakeholders on various HR matters.
• Providing day-to-day administrative support across all areas of Human Resources.
• Contributing to process improvement initiatives to enhance HR operational efficiency.

PROFILE

You hold a Bachelor's degree in Human Resources, Business Administration, or a related field and have between 2 and 5 years of experience in Human Resources, including benefits administration and payroll coordination, ideally gained within the luxury, retail, fashion, or fine jewelry industry.

Recognized for your organizational skills and attention to detail, you are able to manage multiple priorities in a fast-paced environment while maintaining a high level of accuracy and confidentiality. You are proactive, solution-oriented, and enjoy collaborating with various stakeholders.

You are comfortable working with IT tools, HRIS, and payroll systems.

Advanced knowledge of Microsoft Office is required, and experience with ADP and Workday is a plus.

You are fluent in English.

To succeed in this role, you should possess the following skills and competencies:

• Strong organizational and multitasking abilities.
• Excellent attention to detail and commitment to accuracy.
• High level of discretion and ability to handle confidential information.
• Strong communication and interpersonal skills.
• Ability to work collaboratively with internal and external stakeholders.
• Proactive and hands-on approach with a continuous improvement mindset.
• Ability to prioritize effectively and manage deadlines in a dynamic environment.
• Customer-service orientation and commitment to delivering an excellent employee experience.

At Messika, we are committed to promoting diversity and valuing the unique backgrounds, perspectives, and talents of our employees. We believe that diversity drives innovation and collective success.

All our positions are open to candidates with disabilities.