Human Resources Coordinator

Casm Limitlessli; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Limitlessli in New York is seeking an HR Coordinator to provide comprehensive administrative support within the Human Resources department. This role handles scheduling, communications, document management, and day-to-day operations with a focus on accuracy and discretion.

The ideal candidate has strong organizational skills, can multitask in a fast-paced environment, and collaborates with HR managers and teams to streamline processes and support talent management in healthcare facilities.

Qualifications

• High school diploma or equivalent; associate’s or bachelor's preferred.
• Minimum of 3 years' experience.
• Experience in administrative support roles.
• Proficiency in Microsoft Office Suite and related software.
• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and manage time.
• Discretion and professionalism with confidential information.
• Ability to work independently and as part of a team.
• Flexible to changing priorities and deadlines.

Responsibilities

• Coordinate schedules, communications, and documents.
• Assist HR Manager with policy formulation and salary administration.
• Coordinate orientation and training for new employees.
• Manage meetings, appointments, and events.
• Enter and update data in databases with accuracy.
• Prepare reports, presentations, and agendas.
• Collaborate with team to ensure smooth operations.
• Maintain confidential information discreetly.
• Conduct research to support projects.
• Follow up on outstanding tasks.

Skills

Communication skills

Organizational skills

Attention to detail

Time management

Adaptability

Discretion

Teamwork

Independent work

Prioritization

Education

High school diploma or equivalent; associate’s or bachelor’s degree preferred.

Tools

Microsoft Office Suite

Job description

At Limitlessli, we specialize in recruiting, hiring, and managing high-caliber remote staff for dynamic and growing healthcare facilities. Leveraging our extensive global network, we connect clients with highly qualified professionals, offering meticulously tailored services to meet our clients' unique business needs.

The Opportunity

The HR Coordinator provides comprehensive administrative support to ensure smooth and efficient operations within the Human Resources department. This role involves handling a variety of tasks, including coordinating schedules, managing communications, organizing documents, and assisting with day-to-day administrative functions. The ideal candidate will be detail-oriented, possess strong organizational skills, and have the ability to multitask effectively in a fast-paced environment.

Responsibilities

• Communication Management: Serve as a primary point of contact for internal and external communications, including phone calls, emails, and correspondence.
• Document Management: Organize and maintain documents, records, and files, both in physical and electronic formats, ensuring accuracy and accessibility.
• Assisting the HR Manager in policy formulation, hiring and salary administration
• Coordinating orientation and training sessions for new employees
• Schedule Management: Coordinate meetings, appointments, and events for the operating area or department, ensuring optimal use of time and resources.
• Data Entry: Input and update data into relevant databases, spreadsheets, and systems with a high level of accuracy and attention to detail.
• Administrative Support: Assist with various administrative tasks, such as preparing reports, presentations, and agendas.
• Coordination: Collaborate with other team members and departments to facilitate seamless operations and information flow.
• Record Keeping: Maintain accurate records of meetings, decisions, and actions, and ensure timely follow-up on outstanding tasks.
• Research: Conduct research as needed to support projects, initiatives, or decision-making processes within the operating area.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality in all aspects of the role.
• Problem Solving: Identify and resolve administrative issues and challenges in a proactive and timely manner.

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Minimum of 3 years' experience
• Proven experience in an administrative support role, preferably in a similar industry or environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Excellent communication skills, both written and verbal.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and manage time effectively.
• Adaptability and willingness to learn new skills and processes.
• Discretion and professionalism when handling confidential information.
• Ability to work independently as well as part of a team.
• Flexibility to adapt to changing priorities and deadlines.

This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties and responsibilities may be subject to change based on organizational needs.

Working Conditions

• Typically works regular office hours, but may require additional hours to manage emergencies or special projects.
• Works in healthcare environments, interacting with patients, staff, and other healthcare professionals.