Human Resources Coordinator

TREGO DUGAN AVIATION OF GRAND ISLAND INC; Nashville (TN); On-site; USD 32,000 - 34,000; Full time

Job summary

TREGO DUGAN AVIATION OF GRAND ISLAND INC. in Nashville, TN is seeking an Human Resources Coordinator to provide essential administrative and secretarial support to the HR function in a busy office.

The role involves staffing coordination, employee records, scheduling, and payroll or timekeeping with a focus on confidentiality. The successful candidate will work onsite, have strong PC skills (Word, Excel, PowerPoint), and be able to handle multiple projects, audits, and confidential information.

Qualifications

• Two years of administrative experience.
• Strong PC skills with Word, Excel, and PowerPoint.
• Ability to lift files and perform general office tasks.
• Full-time availability with variable days/hours.
• Pass ten-year background check and pre-employment drug test.
• Must be authorized to work in the U.S.

Responsibilities

• Provide administrative and secretarial assistance to the HR department, including typing, filing, and scheduling.
• Support time keeping and payroll functions, coordinate meetings and conferences, obtain supplies, and assist with special projects and direct mailings.
• Handle non-routine correspondence and assemble confidential and sensitive information as required.
• Manage communication with external callers and visitors, as well as internal contacts at all organizational levels.
• Plan, prioritize, and organize a diversified workload, including recommending improvements to office practices or procedures.
• Assist with maintenance and auditing of employee personnel files and related documentation to support accuracy and currency.
• Assist applicants and employees with frequently asked questions related to standard policies, benefits, and hiring processes, and route more complex questions to appropriate HR personnel.
• Support hiring events and new hire orientation, including scheduling and organizing complex activities such as meetings, travel, conferences, and related gateway activities.
• Perform desktop publishing and help create or develop visual presentations for the gateway or HR department.
• Establish, develop, maintain, and update the HR filing system.
• Conduct daily ADP maintenance, including entering employees into the time clock, troubleshooting to keep time clocks functional, and acting as a resident expert.
• Perform daily audits of time clock punches and scheduled hours versus actual hours worked, making required daily corrections.
• Update employee attendance personnel files as needed and provide local HR and leadership with follow-up related to disciplinary actions on a weekly basis.
• Conduct wellness checks by phone call for employees on leave or with extended absenteeism.
• Work independently and as part of a team on ongoing and nonrecurring projects, including serving as project manager for special projects requested by HR (which may include coordinating multiple presentations, disseminating information, organizing direct mailings, and creating brochures).
• Assist with general correspondence and prepare materials such as memos, charts, tables, and graphs; proofread for spelling, grammar, and layout.
• Perform other duties as assigned.

Skills

Word

Excel

PowerPoint

Education

High School Diploma or Equivalent

Tools

ADP

Job description

The Human Resources Coordinator role at TREGO DUGAN AVIATION OF GRAND ISLAND INC provides essential administrative and secretarial support to the HR function in a busy, professional office environment. Working onsite in Nashville, TN, you will support staffing coordination, employee records, scheduling, and payroll or timekeeping processes while handling confidential and sensitive information with care.

Key Responsibilities

• Provide administrative and secretarial assistance to the HR department, including typing, filing, and scheduling.
• Support time keeping and payroll functions, coordinate meetings and conferences, obtain supplies, and assist with special projects and direct mailings.
• Handle non-routine correspondence and assemble confidential and sensitive information as required.
• Manage communication with external callers and visitors, as well as internal contacts at all organizational levels.
• Plan, prioritize, and organize a diversified workload, including recommending improvements to office practices or procedures.
• Assist with maintenance and auditing of employee personnel files and related documentation to support accuracy and currency.
• Assist applicants and employees with frequently asked questions related to standard policies, benefits, and hiring processes, and route more complex questions to appropriate HR personnel.
• Support hiring events and new hire orientation, including scheduling and organizing complex activities such as meetings, travel, conferences, and related gateway activities.
• Perform desktop publishing and help create or develop visual presentations for the gateway or HR department.
• Establish, develop, maintain, and update the HR filing system.
• Conduct daily ADP maintenance, including entering employees into the time clock, troubleshooting to keep time clocks functional, and acting as a resident expert.
• Perform daily audits of time clock punches and scheduled hours versus actual hours worked, making required daily corrections.
• Update employee attendance personnel files as needed and provide local HR and leadership with follow-up related to disciplinary actions on a weekly basis.
• Conduct wellness checks by phone call for employees on leave or with extended absenteeism.
• Work independently and as part of a team on ongoing and nonrecurring projects, including serving as project manager for special projects requested by HR (which may include coordinating multiple presentations, disseminating information, organizing direct mailings, and creating brochures).
• Assist with general correspondence and prepare materials such as memos, charts, tables, and graphs; proofread for spelling, grammar, and layout.
• Perform other duties as assigned.

Required Qualifications

• Education: High School Diploma or Equivalent.
• Experience: Two years of administrative experience.
• Skills/Knowledge: Strong working knowledge of PC computers and Word, Excel, and PowerPoint.
• Ability to lift files, open filing cabinets, and bend or stand as necessary.
• This job operates in a professional office environment.
• Full-time position; days and hours may vary.
• Must pass a ten (10) year background check and pre-employment drug test.
• Must have authorization to work in the U.S. as defined in the Immigrations Act of 1986.

Compensation & Location

• Location: Nashville, TN (onsite)
• Pay: USD $23 - $25 per hour
• Position Type: Full-time

Technology & Tools

• ADP
• Word
• Excel
• PowerPoint
• PC computers

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be comprehensive, and duties may change at any time with or without notice.