Human Resources Coordinator

Mountain View Fire Protection District; Mountain View (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

The Mountain View Fire Protection District seeks a Human Resources Coordinator to oversee administrative tasks within HR, focusing on recruitment and employee relations. The role involves maintaining confidentiality, ensuring compliance with HR regulations, and providing support to staff and the community. Ideal candidates should possess strong organizational and problem-solving skills, experience in HR, and the ability to manage complex documentation.

Qualifications

• Three years in a related administrative position, with one year in human resources.
• Valid driver's license required.

Responsibilities

• Provide administrative support for recruitment and payroll.
• Assist with employee activities and promotional processes.
• Respond to inquiries from employees and the public.

Skills

Knowledge of human resource administration laws

Problem-solving skills

Organizational skills

Analytical skills

Competency in MS Suite

Education

High school diploma or GED

Associate’s degree in related field

Job description

Approved By: Fire Chief, Human Resources

Summary

Mountain View Fire Rescue is afull-service fire departmentthat goes beyond the traditional fire service. We arecommitted to the safety of our communityand assisting in being prepared for the unexpected. We believe in holding our department to the highest standard. Mountain View Fire Rescue isdefining the future in emergency services and community involvement. We are doing this by embracing high moral and ethical standards; we have zero tolerance for mediocrity, status quo, and irresponsible government. We take the responsibility you have entrusted us with in the highest regard and intend to honor you by not losing it.

The Human Resources Coordinator will be responsible for the daily administrative and customer service tasks of the Human Resources Division. This position will regularly provide customer service to employees, candidates, and the general public. This position will also perform specialized and routine clerical duties in support of the HR division and provide administrative support related to staffing, recruitment, employee benefits, and payroll-related items.

Primary Functions

· Provides primary administrative support for functions associated with recruitment, records management, payroll-related items, and other tasks as assigned; includes filing and adhering to document retention schedules.

· Provide administrative support in all areas of recruitment efforts, prepare vacancy announcements, establish and maintain recruitment files, prepare related correspondence for scheduled interviews, offers, and onboarding, and coordinate schedules for pre-employment testing.

· Ensures recruitment and human resources related documentation is completed properly; prepares employee paperwork for submission to payroll.

· Maintains personnel, medical, and other Human Resource Division files.

· Updates and maintains all forms used by Human Resources.

· Monitor and maintain the motor vehicle record tracking system for all employees.

· Responds to various questions from hiring managers, employees, board, and citizens, including information on processing forms, special programs and activities, recruitment, position vacancies, and policies and procedures.

· Assists with employee activities as required.

· Assists with administering all promotional processes, which include job announcements and reading lists, assessment centers, written and practical exams, oral boards, posting of the results, and maintaining the active promotional hiring list each year.

· Assists in maintaining complex filing systems and logs.

· Performs other duties as assigned.

Education and Experience

· High school diploma or GED.

· Associate’s degree in the related field is desired. Equivalent combinations of education and experience may be considered.

· Three (3) years of experience in a related administrative position with one (1) year of experience in human resources.

Knowledge, Skills and Abilities

· Knowledge of Federal, state, and local laws, statutes, and ordinances related to human resource administration.

· Uses independent judgment and problem-solving skills and knows when to seek assistance

· Apply the policies, procedures and goals of the Mountain View Fire Protection District.

· Prepare, organize and maintain complex filing systems; ability to compile information and prepare detailed reports.

· Read, interpret and explain various policies or procedures to employees, applicants and the general public.

· Prioritize work effectively and apply independent judgment.

· Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.

· Competency in MS Suite, including Excel and PowerPoint

· Perform the duties and maintain appropriate personal conduct, attitude, and appearance.

Possess and maintain:

Valid driver’s license.

Working Conditions and Physical Requirements

While performing the duties of this job, the employee is regularly required to see, hear, talk, stand, twist, and use repetitive motions, as well as demonstrate manual dexterity in the conduct of work. Work involves heavy (20 lbs. and over) lifting and carrying, sitting, standing, walking, pulling, pushing, crawling, bending, kneeling, and climbing to widely varying degrees depending on circumstances. Must be able to work under pressure/stress in emergency and non-emergency situations. The employee must be able to travel between District locations and other destinations physically. May be required to work overtime.