Human Resources Coordinator

Ivy Tech Community College of Indiana; Marion (IN); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Health & Wellness

Dental plan

Vision plan

Employee Assistance Program

Wellness Rewards

Retirement plan

Life insurance

Disability benefits

Educational benefits

Paid time off

Flexible work arrangements

Parental leave

Job summary

Ivy Tech Community College – Anderson and Marion campuses seek an HR Coordinator to provide essential HR support and serve as the first point of contact for staff and campus partners. The role requires regular travel between campuses and involvement in onboarding, payroll, and HRIS data entry using Workday.

The ideal candidate has an Associate degree or related certification, strong communication skills, and experience in HR or administrative roles.

Qualifications

• Associate degree in a related field or technical/industry certification with substantial related experience.
• In lieu of an associate degree, 3–5 years of relevant HR or administrative experience.
• Minimum of two years’ work experience in an administrative or support role.
• Proficiency with Excel, Outlook, Word, PowerPoint, and Visio; Workday preferred.
• Must travel regularly between the Anderson and Marion campuses to meet HR needs.

Responsibilities

• Travel regularly between Anderson and Marion campuses to provide day-to-day HR support and administrative tasks.
• Support the end-to-end hiring process for vacant positions, including screening, scheduling, and coordinating interviews.
• Manage employment verification processes (I-9 and E-Verify) and ensure regulatory compliance.
• Administer contingent hire processes, including onboarding, approvals, and Workday transactions.
• Administer Federal Work-Study processes and related Workday transactions.
• Oversee pre-boarding, onboarding, and orientation for employees, adjuncts, contingent hires, and student workers.

Skills

Communication

Analytical skills

Team player

Customer service

Adaptability

Proactive

Education

Associate degree or related certification

Tools

Excel

Outlook

Word

PowerPoint

Visio

Workday

Job description

The Human Resources (HR) Coordinator serves as the first point of contact for internal and external customers who seek assistance from the HR Department for the Anderson Campus and Marion Campus of Ivy Tech Community College. This position performs a board range of HR and office administrative support functions and requires regular travel between both campuses to provide HR support and maintain consistent service at each location. Coordinates HR functions such as posting positions, updating job descriptions and positions, conducting background checks, coordinating employee onboarding and offboarding activities, processing compensation and classification changes, maintaining employee personnel files, inputting data into the HRIS (Workday) related to employees and positions, auditing biweekly payroll, and related activities. Ensures a cooperative, flexible, and supportive working relationship with all employees. Assists the Executive Director of Human Resources with special assignments as needed.

MAJOR RESPONSIBILITIES

Travel regularly between Anderson and Marion campuses to provide day-to-day administrative support for Human Resources, including tracking tasks, maintaining calendars, preparing documentation, organizing employee employment records, and coordinating logistics for various HR departmental meetings/session (e.g., training, new employee orientation, employee engagement, etc.). Serve as a frontline contact for employees by responding to routine HR inquiries, providing guidance on standard HR processes, and preparing and distributing routine HR communications, notifications, and reminders (e.g., monthly notification to campus of all new hires, transfers, promotions, and those who have left the college). Support the end-to-end hiring process for vacant positions, ensuring a positive and efficient recruitment experience; this may include screening, scheduling, and managing the interview process on behalf of hiring managers. Manage employment authorization processes, including I-9 and E-Verify, by accurately tracking documentation, meeting regulatory timelines, and ensuring compliance with all state, federal, and institutional requirements (e.g., transcript management, alternate work location agreements, etc.). Administer the contingent hire process end-to-end, including onboarding requirements, approvals, Workday transactions, timeline monitoring, and offboarding as needed. Administer Federal Work-Study processes, including hires, changes, terminations, and required Workday transactions. Manage pre-boarding, onboarding, and orientation for employees, adjuncts, contingent hires, and student workers. Maintain accurate and confidential employee records in HR systems and physical files in accordance with retention requirements and track authorization of employees participating in campus benefits (e.g., alternate work location, fee remission, and tuition assistance). Run standard, periodic, and ad hoc HR reports to support compliance, operational tracking, and leadership needs. Accurately enter, maintain, audit, review, and extract confidential employee data in HR systems (e.g., Workday) to support compliance, reporting, onboarding, and operational needs (e.g., assigning introductory period & new position evaluations). Support employee engagement, recognition, and appreciation initiatives through coordination, documentation, and tracking. Support HR and management training across the employee lifecycle by coordinating logistics, preparing materials, tracking participation, and assisting with facilitation as assigned. This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

SUPERVISION RECEIVED

Executive Director of Human Resources

SUPERVISION GIVEN

None

HIRING RANGE

$19.00-$21.00 an hour

EDUCATION AND EXPERIENCE

Associate degree in a related field or technical/industry certification with substantial related experience. In lieu of an associate degree, three to five years of relevant human resources or administrative experience. Minimum of two years’ work experience in an administrative or support role. Must be a proactive, collaborative, conscientious, and results-oriented individual with a positive attitude and excellent oral and written communication skills. Sound judgment, good math and analytical skills, and ability to adapt to changing priorities are essential. Demonstrated ability to prioritize and process a high volume of detailed work with accuracy. Must be proficient with Excel, Outlook, Word, PowerPoint, and Visio. Experience with Workday preferred. Must be able to prepare correspondence, maintain confidentiality of sensitive data, be an outstanding team player, and have excellent customer service skills. Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees where every individual feels respected and valued. Must be able to travel regularly between the Anderson and Marion campuses to meet the operational needs of the Human Resources Department.

BENEFITS PACKAGE

Our comprehensive benefits package includes:

• Health & Wellness
• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
• Dental plan with no-cost preventive services and coverage for orthodontia
• Vision plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Wellness program with opportunities to earn $250 in Wellness Rewards
• Flexible Spending Accounts for healthcare (limited purpose) and dependent care
• Retirement & Financial Security
• 10% employer retirement contribution, fully vested after two years
• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
• Short-term and long-term disability benefits
• Educational Benefits
• Fee remission for employees, spouses, and dependent children
• Tuition assistance for undergraduate, graduate, and doctoral programs
• Paid professional development opportunities
• Work‑Life Balance
• Generous paid time off, including vacation, sick leave, holidays, and winter recess
• Flexible work arrangements where available
• Paid childbirth recovery leave (8 weeks)
• Paid parental leave (4 weeks)
• Additional Perks
• Eligibility for Public Service Loan Forgiveness
• Additional discounts on gym memberships, transportation, and various retail services
• Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too.

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff.

EEO / DISABILITY / VETERANS STATEMENT

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status.

As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

At Ivy Tech, you’ll be part of something bigger, where collaboration fuels innovation, learning is a shared journey, and meaningful goals become life-changing achievements. As Indiana’s only full‑fledged community college, we’re deeply rooted in our mission to empower students, strengthen communities, and support one another every step of the way. No matter your role, you’ll be valued, supported, and inspired because here, people come first. Our faculty and staff are united by purpose, driven by passion, and proud of the difference we make together. Join a team where your work matters. Discover your potential. Make your impact. Ivy Tech is the largest singly accredited community college system in the nation. Providing education across Indiana, we motivate and inspire students as they pursue their futures. To achieve this, it takes a community of over 6,500 employees in 75 locations. Competitive benefits and professional development programs The most advanced technologies in our classrooms and training facilities Collaborative and innovative culture with a focus on creativity and employee belonging Commitment to adapting to meet Indiana's workforce needs and fostering a sustainable, inclusive workplace.