Human Resources Coordinator

Ivy Tech Community College; Indianapolis (IN); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Health plan

Dental & Vision coverage

Retirement plan

Paid time off

Education benefits

Professional development

Job summary

Ivy Tech Community College is seeking an HR Coordinator to serve as the first point of contact for the Anderson and Marion campuses. The role covers a broad range of HR and office duties, including travel between campuses, data entry in Workday, onboarding, payroll auditing, and HR communications.

Strong organizational and communication skills are essential. Responsibilities include supporting recruitment, I-9 and E-Verify compliance, employee records maintenance, and collaboration with

Qualifications

• Associate degree in a related field or technical/industry certification with substantial related experience.
• Three to five years of relevant HR or administrative experience; substitute for associate degree with sufficient experience.
• Minimum two years’ work experience in an administrative or support role.
• Proficient with Excel, Outlook, Word, PowerPoint and Visio; Workday experience preferred.
• Strong communication, collaboration, and customer service skills; ability to adapt to changing priorities.

Responsibilities

• Travel regularly between Anderson and Marion campuses for HR support and routine tasks.
• Serve as frontline contact for employees; respond to HR inquiries and distribute routine HR communications.
• Support end-to-end hiring; screen, schedule, and manage interview processes for vacant positions.
• Manage I-9 and E-Verify; ensure compliance with regulatory timelines and requirements.
• Administer contingent hires, Workday transactions, onboarding, and offboarding processes.
• Handle Federal Work-Study processes and related Workday transactions.
• Oversee pre-boarding, onboarding, and orientation for employees, adjuncts, and student workers.
• Maintain confidential employee records; run HR reports for compliance and operations.
• Enter and audit confidential employee data in HR systems; support onboarding and evaluations.
• Coordinate HR training logistics and support employee engagement initiatives.

Skills

Communication skills

Customer service

Analytical skills

Math skills

Proactive

Education

Associate degree or related certification

Tools

Workday

Job description

The Human Resources (HR) Coordinator serves as the first point of contact for internal and external customers who seek assistance from the HR Department for the Anderson Campus and Marion Campus of Ivy Tech Community College. This position performs a board range of HR and office administrative support functions and requires regular travel between both campuses to provide HR support and maintain consistent service at each location. Coordinates HR functions such as posting positions, updating job descriptions and positions, conducting background checks, coordinating employee onboarding and offboarding activities, processing compensation and classification changes, maintaining employee personnel files, inputting data into the HRIS (Workday) related to employees and positions, auditing biweekly payroll, and related activities. Ensures a cooperative, flexible, and supportive working relationship with all employees. Assists the Executive Director of Human Resources with special assignments as needed.MAJOR RESPONSIBILITIES:Travel regularly between Anderson and Marion campuses to provide day-to-day administrative support for Human Resources, including tracking tasks, maintaining calendars, preparing documentation, organizing employee employment records, and coordinating logistics for various HR departmental meetings/session (e.g., training, new employee orientation, employee engagement, etc.).Serve as a frontline contact for employees by responding to routine HR inquiries, providing guidance on standard HR processes, and preparing and distributing routine HR communications, notifications, and reminders (e.g., monthly notification to campus of all new hires, transfers, promotions, and those who have left the college).Support the end-to-end hiring process for vacant positions, ensuring a positive and efficient recruitment experience; this may include screening, scheduling, and managing the interview process on behalf of hiring managers.Manage employment authorization processes, including I-9 and E-Verify, by accurately tracking documentation, meeting regulatory timelines, and ensuring compliance with all state, federal, and institutional requirements (e.g., transcript management, alternate work location agreements, etc.).Administer the contingent hire process end-to-end, including onboarding requirements, approvals, Workday transactions, timeline monitoring, and offboarding as needed.Administer Federal Work-Study processes, including hires, changes, terminations, and required Workday transactions.Manage pre-boarding, onboarding, and orientation for employees, adjuncts, contingent hires, and student workers.Maintain accurate and confidential employee records in HR systems and physical files in accordance with retention requirements and track authorization of employees participating in campus benefits (e.g., alternate work location, fee remission, and tuition assistance).Run standard, periodic, and ad hoc HR reports to support compliance, operational tracking, and leadership needs.Accurately enter, maintain, audit, review, and extract confidential employee data in HR systems (e.g., Workday) to support compliance, reporting, onboarding, and operational needs (e.g., assigning introductory period & new position evaluations).Support employee engagement, recognition, and appreciation initiatives through coordination, documentation, and tracking.Support HR and management training across the employee lifecycle by coordinating logistics, preparing materials, tracking participation, and assisting with facilitation as assigned.This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.SUPERVISION RECEIVED: Executive Director of Human ResourcesSUPERVISION GIVEN: NoneHIRING RANGE: $19.00-$21.00 an hourEDUCATION AND EXPERIENCE:Associate degree in a related field or technical/industry certification with substantial related experience. In lieu of an associate degree, three to five years of relevant human resources or administrative experience.Minimum of two years’ work experience in an administrative or support role.Must be a proactive, collaborative, conscientious, and results-orientedindividual with a positive attitude and excellent oral and written communication skills.Sound judgment, good math and analytical skills, and ability to adapt to changing priorities are essential.Demonstrated ability to prioritize and process a high volume of detailed work with accuracy.Must be proficient with Excel, Outlook, Word, PowerPoint, and Visio. Experience with Workday preferred.Must be able to prepare correspondence, maintain confidentiality of sensitive data, be an outstanding team player, and have excellent customer service skills.Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees where every individual feels respected and valued.Must be able to travel regularly between the Anderson and Marion campuses to meet the operational needs of the Human Resources Department.Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:Health & WellnessMultiple medical plan options paired with a Health Savings Account with a generous employer contributionDental plan with no-cost preventive services and coverage for orthodontiaVision plan with low-cost exams and allowances for glasses or contact lensesEmployee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resourcesWellness program with opportunities to earn $250 in Wellness RewardsFlexible Spending Accounts for healthcare (limited purpose) and dependent careRetirement & Financial Security10% employer retirement contribution, fully vested after two yearsBasic life insurance equal to annual salary paid by the College, with optional supplemental coverageShort-term and long-term disability benefitsEducational BenefitsFee remission for employees, spouses, and dependent childrenTuition assistance for undergraduate, graduate, and doctoral programsPaid professional development opportunitiesWork‑Life BalanceGenerous paid time off, including vacation, sick leave, holidays, and winter recessFlexible work arrangements where availablePaid childbirth recovery leave (8 weeks)Paid parental leave (4 weeks)Additional PerksEligibility for Public Service Loan ForgivenessAdditional discounts on gym memberships, transportation, and various retail servicesIvy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.