Assistant Director, Human Resources

Ivy Tech Community College of Indiana; South Bend (IN); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health & Wellness

Health Savings Account

Dental plan

Vision plan

Employee Assistance Program

Wellness Rewards

Flexible Spending Accounts

Retirement contribution 10%

Life insurance

Disability benefits

Educational Benefits

Professional development

Paid time off

Flexible work arrangements

Parental leave

Job summary

Ivy Tech Community College of Indiana seeks an Assistant Director of Human Resources to lead payroll oversight, compensation changes, academic contracts, benefits, and retirement processes across the campus. The role focuses on accurate payroll monitoring, timely pay adjustments, and ensuring compliance with HR policies.

The position supports strategic HR initiatives, collaborates with campus leadership, and coordinates with the system office to maintain data integrity in Workday.

Qualifications

• Bachelor's degree in HR, business, or related field; equivalent experience considered.
• Experience with payroll, compensation, or benefits administration.
• Ability to pass background checks and comply with Ivy Tech policies.

Responsibilities

• Lead payroll monitoring and accuracy, coordinating with payroll/finance.
• Process pay adjustments and maintain contracts and records.
• Oversee employee benefits enrollment and retirement processes.
• Manage unemployment and workers' compensation programs.
• Support campus HR operations and compliance with FERPA and related laws.

Skills

Payroll administration

Compensation management

Benefits administration

HR policies

Workday

Education

Bachelor’s degree in HR, Business, or related field

Tools

Workday

Microsoft Excel

Job description

The Assistant Director of Human Resources provides leadership and oversight for compensation, payroll accuracy, academic contracts, benefits, and the employee lifecycle across the campus, with a primary focus on payroll monitoring, pay adjustments, academic contracts, benefits and retirement, unemployment and workers' compensation, and other HR generalist support. This role supports the department in advancing strategic initiatives, maintaining compliance, and ensuring consistent HR operational excellence.

Supervision Received: Vice Chancellor Human Resources | FLSA: Exempt, Full-Time | Compensation: $50,000

Duties and Responsibilities

• Run and monitor payroll reports on a regular basis to ensure accuracy and identify discrepancies before they result in pay issues; partner with payroll and finance to resolve errors promptly and support payroll compliance and reconciliation.
• Process pay adjustment forms accurately and on schedule, ensuring proper approvals and documentation.
• Own and maintain the degree completion compensation process, including reviewing eligibility, processing pay changes, and maintaining records.
• Own the reclassification process for the campus, coordinating with supervisors and the system office to ensure accurate, timely, and compliant job and pay changes.
• Assist with the annual performance review process and the annual review of job descriptions.
• Serve as the primary owner of the contract process, ensuring contracts are generated accurately, consistently, and on schedule.
• Process academic contract changes and partner with academic leadership to resolve contract questions.
• Serve as the campus point of contact for employee benefits and retirement questions, guiding employees through enrollment, life events, and retirement processes.
• Assist with annual open enrollment, including employee communication, information sessions, and enrollment support.
• Assist with coordination of campus benefits and wellness programs in partnership with the system office.
• Manage the end-of-employment process for terminated and retiring employees, including required paperwork, Workday actions, and coordination with relevant departments to ensure complete and compliant offboarding.
• Own the exit interview process from initiation through completion, including conducting interviews, analyzing feedback, and reporting trends to the Vice Chancellor of Human Resources to inform retention strategies.
• Oversee HR recordkeeping, including employee records and files, and manage assigned Workday business processes to ensure data integrity and timely completion.
• Own the unemployment claims process for the campus, including responding to claims, gathering documentation, and meeting state deadlines.
• Own the workers' compensation program for the campus, including injury reporting, claim coordination, follow-up with employees and supervisors, and return-to-work support.
• Create and post job requisitions in Workday in partnership with the Assistant Director, HR Operations.
• Assist with the hiring and onboarding processes, serving as backup to the Assistant Director, HR Operations to ensure continuity in a high-volume hiring environment.
• Support the Federal Work Study hiring process in coordination with Financial Aid and hiring supervisors communication and timely support.
• Coordinate and support talent development and training initiatives for the campus, including policy, compliance, and role-specific training.
• Participate in campus-wide committees to represent HR and serve as a visible, approachable advocate for employees.
• Identify opportunities to improve HR processes and lead implementation efforts that enhance efficiency and the employee experience.
• Other duties logically associated with this position may be assigned.
• All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

Minimum Qualifications

• Bachelor’s degree in Human Resources, business or public administration, or a related field preferred; an equivalent combination of education and relevant professional experience will be considered.

• Experience with payroll, compensation, or benefits administration is preferred, and experience in higher education is desirable.

• Applicant must successfully pass required background checks in accordance with Ivy Tech Community College's policies and procedures and applicable laws.

Benefits

• Health & Wellness
• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
• Dental plan with no-cost preventive services and coverage for orthodontia
• Vision plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Wellness program with opportunities to earn $250 in Wellness Rewards
• Flexible Spending Accounts for healthcare (limited purpose) and dependent care
• 10% employer retirement contribution, fully vested after two years
• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
• Short-term and long-term disability benefits
• Educational Benefits Fee remission for employees, spouses, and dependent children Tuition assistance for undergraduate, graduate, and doctoral programs
• Paid professional development opportunities
• Work‑Life Balance Generous paid time off, including vacation, sick leave, holidays, and winter recess
• Flexible work arrangements where available
• Paid childbirth recovery leave (8 weeks)
• Paid parental leave (4 weeks)
• Eligibility for Public Service Loan Forgiveness
• Additional discounts on gym memberships, transportation, and various retail services

Company Culture

Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status.

As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions.

Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

At Ivy Tech, you’ll be part of something bigger, where collaboration fuels innovation, learning is a shared journey, and meaningful goals become life-changing achievements. As Indiana’s only full-fledged community college, we’re deeply rooted in our mission to empower students, strengthen communities, and support one another every step of the way.

No matter your role, you’ll be valued, supported and inspired because here, people come first. Our faculty and staff are united by purpose, driven by passion, and proud of the difference we make together.

Join a team where your work matters. Discover your potential. Make your impact.

Ivy Tech is the largest singly accredited community college system in the nation. Providing education across Indiana, we motivate and inspire students as they pursue their futures.

To achieve this, it takes a community of over 6,500 employees in 75 locations.

Competitive benefits and professional development programs. The most advanced technologies in our classrooms and training facilities. Collaborative and innovative culture with a focus on creativity and employee belonging. Commitment to adapting to meet Indiana's workforce needs and fostering a sustainable, inclusive workplace.