Human Resources Coordinator

InfoSend, Inc.; Los Angeles, California (CA, MO); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision, and life保险

Job summary

InfoSend, Inc. is seeking an HR Assistant to support the HR department with recruiting, onboarding new hires, and payroll processing. The role emphasizes confidentiality and accuracy, with a focus on growing within the HR function.

The candidate should have 2-3 years of HR or office experience, strong organizational skills, and the ability to handle multiple tasks in a fast-paced environment. Knowledge of Windows and Microsoft Office is preferred.

Qualifications

• Minimum 2-3 years' experience in an HR role or office environment.
• Ability to multitask in a fast-paced environment.
• Ability to process, comprehend and follow detailed instructions.
• Ability to handle all HR matters with confidentiality.
• Ability to communicate effectively with diplomacy and tact.
• Strong organizational skills and attention to detail.

Responsibilities

• Post and maintain job openings on all recruiting platforms.
• Manage full-cycle recruiting process including resume review, interviews, and reference checks.
• Assist in drafting and extending Offer Letters.
• Conduct New Hire Orientation and onboarding in all systems.
• Handle I-9 documentation and employee file maintenance.
• Respond to employee questions with strict confidentiality.
• Support payroll-related tasks and escalate discrepancies as needed.
• Collaborate on employee engagement initiatives across all facilities.

Skills

HR Experience

Multitasking

Confidentiality

Communication

Attention to detail

Organization

Microsoft Office

Tools

Microsoft Office

Job description

For 30 years, InfoSend has helped organizations across the country communicate with the people they serve. We provide print, mail, and digital communication services that help our clients deliver important documents such as bills, statements, and other essential communications.

We are proud to offer a stable, team-focused workplace where employees can learn, contribute, and build long-term careers. We value teamwork, reliability, new ideas, and people who take pride in doing great work. As we continue to grow, we are looking for people who want to grow with us.

The Role

This position will assist the HR Department in recruiting, onboarding new hires, processing payroll, filing, and answering employee questions. The ideal candidate has about 2-3 years' experience working in a HR Department. This position is ideal for someone who wants to grow in HR.

What You'll Do

• Post and maintain position openings on all recruiting platforms
• Complete full cycle recruiting process which includes, the review of resumes, schedule and conduct interviews, provide recommendations to management, and verify references, drug/background checks, and E-verify submissions
• Assist in drafting and extending Offer Letters
• Conduct New Hire Orientation and complete onboarding for all new hires in all systems
• Complete I-9 documentation and maintain files
• Create, file, maintain and update all employee files with all documentation
• Assist with internal and external HR related inquiries or requests with strict confidentiality
• Perform customer service functions by answering employee requests and questions and/or directing complex issues to the HR Director
• Assist with completing EDD and State Disability notices
• Assist with completing employee related verification of employment requests
• Participate and provide feedback for employee engagement opportunities through Safety Program, Monthly Announcements, and other engagement ideas to increase morale amongst employees throughout all facilities
• Manage and update all HR related spreadsheets accurately and timely
• Assist with review of all timecards
• Maintain and update all payroll related updates in our payroll system
• Escalate payroll discrepancies to HR Director
• Other duties as assigned

What You Bring

• Minimum 2-3 years' experience in an HR role and/or office experience
• Ability to handle multiple tasks in a fast-paced environment
• Ability to process, comprehend and follow detailed instructions
• Ability to handle all HR matters with confidentiality
• Ability to handle all Company matters with strict confidentiality, efficiency, and attention to detail accuracy while meeting important tasks and/or conflicting project deadlines
• Ability to effectively communicate while exercising diplomacy, sound judgment and tact
• Ability to take initiative, be self-motivated and work independently
• Knowledge of Windows and Microsoft Office skills
• Good written and verbal communication skills
• Excellent organizational skills
• Must be able to pass drug screen, E-Verify, and background check

What We Offer

• Medical, dental, vision, and life insurance