Human Resources Coordinator

Thorlabs; Jessup, Northern (MD, KY); On-site; USD 32,000 - 37,000; Full time

Job summary

Thorlabs is seeking an HR Coordinator to support day-to-day HR operations for the Jessup, Maryland location, with weekly travel to Sterling, VA. This temporary role lasts about 6 to 12 months and requires 1–2 years of HR experience and a Bachelor's degree.

You will handle onboarding/offboarding, employee records, and basic staff support, while using MS Office tools and maintaining intranet data across Paychex, UKG and D365.

Qualifications

• 1–2 years HR experience.
• Proficient in MS Word, Excel, and PowerPoint.
• Bachelor's degree or equivalent experience.
• Strong interpersonal and communication skills.

Responsibilities

• Support HR operations and onboarding/offboarding processes.
• Assist with recruitment and interview processes.
• Maintain employee information on HR systems (Paychex, UKG, D365).
• Provide customer service for employee requests.
• Travel to Sterling, VA at least weekly may be required.

Skills

Interpersonal skills

Attention to detail

Communication skills

Multitasking

Education

Bachelor's degree

Tools

MS Office

Job description

At Thorlabs, we design and manufacture components, instruments, and systems that transform the world by identifying, enabling, and accelerating key photonics (i.e., light-based) technologies. Backed by a dedicated workforce of more than 3,000 employees worldwide, Thorlabs contributes to cutting-edge research and real-world innovation.

Whether you're early in your career or bringing years of experience, you'll find opportunities to grow, take ownership, and make meaningful contributions from day one. We know every employee brings unique talents and perspectives that fuel our success, and we seek driven individuals who are excited to make an impact in a fun, fast-moving culture.

Purpose of the Position

The Human Resources Coordinator provides administrative support to the Human Resources department on the day-to-day Human Resources and administrative operations for Jessup, Maryland and Sterling, VA location. This position requires strong multitasking skills, attention to detail, and the ability to work independently. This is a temporary position and is expected to last approximately 6 to 12 months. While the primary work location is Jessup, MD, the role may require travel to the Sterling, Virginia location at least once per week.

Essential Job Functions include the following, but are not limited to:

• Executing various administrative tasks related to supporting standard business operations, including employee engagement activities, maintaining TV monitors and other administrative tasks as required.
• Perform customer service functions by answering employee requests and questions.
• Responsible for related onboarding and offboarding process including prepare, compile and complete new hire paperwork in preparation for Orientation; validates I-9 verifications; request ID badge, exit interviews and Termination process.
• Updates and maintains relevant employee information on company intranet sites (Paychex, UKG and D365).
• Assists in the coordination and implementation of the Employee Engagement, Wellness Program and College career fair.
• Handles employment and wage verifications as well as accurately complete state forms as required.
• Assist TQE with safety protocols.
• Assist the HR Manager, HRBP and HR Generalist with HR projects.
• Assist with recruitment and interview process.

In addition to the essential functions and duties listed above, all positions are also responsible for:

• Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work related tasks in a manner that is in compliance with all Company policies and procedures.
• Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments.

The Company retains the right to change or assign other duties to this position.

Physical Activities:

While performing the duties of this job, the employee is regularly required to stand, talk, walk, hear, use hands and fingers to handle, open files cabinets, bend or stoop as necessary

Experience:

• 1-2 years' experience of Human Resources experience
• Proficient in MS office (Word, Excel, and Power Point)

Education:

• Bachelor's degree or equivalent experience.

Specialized Knowledge and Skills:

• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Ability to operate most standard office equipment.
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Good to Excellent spelling, grammar and written communication skills.
• Excellent telephone and oral communications skills.
• Ability to interact with employees at all levels of the organization

Other:

• Travel to Sterling, VA at least once a week may be required

Hourly pay range for this position is $ 23.00 - $27.00 depending on experience.

#INDMP

Thorlabs values its diverse environment and is proud to be an Equal Employment Opportunity/Affirmative Action employer. All qualified individuals will receive consideration for employment without regard to race, color, religion, gender, gender identify or expression, sexual orientation, national origin, genetics, disability, age or veteran status. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.

Thorlabs offers a complete benefits package that includes medical, dental and vision insurance, company paid life insurance, a generous PTO package, a 401(k) plan, and tuition reimbursement just to name a few.