HR Coordinator

Aston Carter; California; Hybrid; USD 25,000 - 41,000; Full time

Benefits offered by this job

Medical benefits

401(k) retirement plan

Life Insurance

Job summary

Aston Carter is seeking an HR Specialist to manage leave of absence and FMLA processes in a hybrid or onsite setting in Buellton, CA. You will administer LOA programs, maintain HR records in UKG, and provide bilingual support to employees and leaders.

The role emphasizes accurate data entry, confidentiality, and collaboration with HR colleagues to address attendance matters while delivering clear guidance in English and Spanish.

Qualifications

• 5 years of LOA/FMLA experience.
• Experience with UKG HRIS or similar platforms.
• Strong HR and employee relations background.
• Proficient in Excel and Microsoft Office.
• Fluent in English and Spanish.
• Detail-oriented with confidential data handling.

Responsibilities

• Administer LOA and FMLA programs in compliance with policies.
• Serve as the primary contact for LOA inquiries for employees and leaders.
• Process leave requests from intake to return-to-work with accurate records.
• Update HRIS records reflecting leave status and dates.
• Collaborate with HR colleagues on attendance-related issues.
• Explain policies in English and Spanish to employees.
• Track leave metrics using Excel and other Office tools.
• Maintain data confidentiality across HR records.

Skills

LOA/FMLA

HRIS (UKG)

Bilingual English/Spanish

Excel

Microsoft Office

Attention to detail

Data confidentiality

Tools

UKG

Job description

Job Description

Job Title: HR Specialist – Leave of Absence (LOA) and FMLA

Job Description

This role focuses on managing leave of absence and FMLA processes while supporting broader human resources functions in an on-site, hybrid, or potentially remote setting. The HR Specialist ensures accurate administration of leaves, maintains employee data in HRIS systems, and provides clear, bilingual support in both English and Spanish to employees and leaders.

Responsibilities

• Administer leave of absence programs, including FMLA, ensuring compliance with applicable policies and procedures.
• Serve as the primary point of contact for employees and leaders regarding leave of absence and FMLA inquiries.
• Review, process, and track leave requests from initial intake through return-to-work, maintaining accurate documentation and timelines.
• Update and maintain employee records in the HRIS system (including UKG) to reflect leave status, return dates, and related changes.
• Collaborate with human resources colleagues to support employee relations matters related to leave of absence and attendance.
• Communicate clearly with employees in both English and Spanish to explain leave policies, eligibility, and required documentation.
• Use Excel and other Microsoft Office tools to track, analyze, and report on leave metrics and HR data.
• Ensure data integrity and confidentiality of employee information within HRIS and all HR records.
• Support general human resources activities as needed, contributing to a positive and responsive HR service experience.
• Partner with internal stakeholders to continuously improve leave processes and enhance employee understanding of HR programs.

Essential Skills

• Approximately 5 years of experience managing leave of absence programs, including FMLA.
• Hands-on experience using HRIS systems, including UKG or similar platforms.
• Demonstrated experience in human resources and employee relations.
• Proficiency in Excel for tracking, reporting, and analyzing HR and leave data.
• Proficiency with Microsoft Office applications.
• Fluency in both English and Spanish, with the ability to communicate clearly in both languages.
• Strong attention to detail and accuracy in documentation and data entry.
• Ability to handle sensitive and confidential information with professionalism.

Additional Skills & Qualifications

• Experience working in a hybrid work environment, balancing on-site and remote responsibilities.
• Strong organizational and time management skills to manage multiple leave cases simultaneously.
• Excellent written and verbal communication skills in both English and Spanish.
• Ability to build positive working relationships with employees and internal stakeholders.
• Comfort with adapting to changing priorities in a contract role that may be extended based on business needs.

Work Environment

This is a contract role of approximately 3–4 months with the possibility of extension, offering a hybrid work arrangement with on-site presence and potential for remote or fully hybrid flexibility. The standard schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The role operates in a professional office environment using HRIS systems such as UKG, along with Microsoft Office and Excel, to support daily HR operations and leave administration.

Job Type & Location

This is a Contract position based out of Buellton, CA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Buellton,CA.

Application Deadline

This position is anticipated to close on Aug 11, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select a