Assistant Director, Human Resources

Ivy Tech Community College; South Bend (IN); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health & Wellness

Retirement benefits

Educational benefits

Paid time off

Flexible work options

Professional development

Job summary

Ivy Tech Community College seeks an Assistant Director of Human Resources to lead payroll, compensation, benefits, and the employee lifecycle across the campus with a focus on accuracy, compliance, and process improvement.

You will supervise payroll monitoring, contract administration, open enrollment, Workday activities, and HR policy alignment, partnering with finance, system offices, and campus leadership to support strategic initiatives and ensure operational excellence.

Qualifications

• Bachelor's degree in HR, business, public administration, or equivalent.
• Experience with payroll, compensation, or benefits administration preferred.
• Higher education experience desirable.

Responsibilities

• Run and monitor payroll reports to ensure accuracy and resolve discrepancies.
• Own and maintain the degree completion and reclassification pay processes.
• Lead contract processes and changes with academic leadership.
• Oversee employee benefits, retirement enrollment, and annual open enrollment.
• Manage end-of-employment processes, offboarding, and HR data integrity.
• Coordinate talent acquisition, onboarding, and training initiatives.

Skills

Payroll

Compensation

Benefits administration

HR operations

FERPA compliance

Employee lifecycle

Communication

Education

Bachelor's degree in Human Resources, business or public administration

Equivalent combination of education and experience

Tools

Workday

Job description

The Assistant Director of Human Resources provides leadership and oversight for compensation, payroll accuracy, academic contracts, benefits, and the employee lifecycle across the campus, with a primaryfocus on payroll monitoring, pay adjustments, academic contracts, benefits and retirement, unemployment and workers' compensation, and other HR generalist support. This role supports the department in advancing strategic initiatives, maintaining compliance, and ensuring consistent HR operationalexcellence.Supervision Received: Vice Chancellor Human ResourcesFLSA: Exempt, Full-TimeCompensation: $50,000Duties and ResponsibilitiesPayroll & CompensationRun and monitor payroll reports on a regular basis to ensure accuracy and identify discrepancies before they result in pay issues; partner with payroll and finance to resolve errors promptly and support payroll compliance and reconciliation.Process pay adjustment forms accurately and on schedule, ensuring proper approvals and documentation.Own and maintain the degree completion compensation process, including reviewing eligibility, processing pay changes, and maintaining records.Own the reclassification process for the campus, coordinating with supervisors and the system office to ensure accurate, timely, and compliant job and pay changes.Assist with the annual performance review process and the annual review of job descriptions.Academic ContractsServe as the primary owner of the contract process, ensuring contracts are generated accurately,consistently, and on schedule.Process academic contract changes and partner with academic leadership to resolve contract questions.Benefits & RetirementServe as the campus point of contact for employee benefits and retirement questions, guiding employees through enrollment, life events, and retirement processes.Assist with annual open enrollment, including employee communication, information sessions, and enrollment support.Assist with coordination of campus benefits and wellness programs in partnership with the system office.Employee Lifecycle & SeparationsManage the end-of-employment process for terminated and retiring employees, including required paperwork, Workday actions, and coordination with relevant departments to ensurecomplete and compliant offboarding.Own the exit interview process from initiation through completion, including conducting interviews, analyzing feedback, and reporting trends to the Vice Chancellor of Human Resources to inform retention strategies.Oversee HR recordkeeping, including employee records and files, and manage assigned Workday business processes to ensure data integrity and timely completion.Unemployment & Workers' CompensationOwn the unemployment claims process for the campus, including responding to claims, gathering documentation, and meeting state deadlines.Own the workers' compensation program for the campus, including injury reporting, claim coordination, follow-up with employees and supervisors, and return-to-work support.Talent Acquisition & Onboarding SupportCreate and post job requisitions in Workday in partnership with the Assistant Director, HR OperationsAssist with the hiring and onboarding processes, serving as backup to the Assistant Director, HR Operations to ensure continuity in a high-volume hiring environment.Federal Work Study hiring process in coordination with Financial Aid and hiring supervisors communication and timely support.Training, Engagement & Continuous ImprovementCoordinate and support talent development and training initiatives for the campus, including policy, compliance, and role-specific training.Participate in campus-wide committees to represent HR and serve as a visible, approachable advocate for employees.Identify opportunities to improve HR processes and lead implementation efforts that enhance efficiency and the employee experience.This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rightsand Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.Minimum Qualifications: Bachelor's degree in Human Resources, business or public administration, or a related field preferred; an equivalent combination of education and relevant professional experience willbe considered. Experience with payroll, compensation, or benefits administration is preferred, and experience in higher education is desirable.Applicant must successfully pass required background checks in accordance with Ivy Tech Community College's policies and procedures and applicable laws.Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:Health & WellnessMultiple medical plan options paired with a Health Savings Account with a generous employer contributionDental plan with no-cost preventive services and coverage for orthodontiaVision plan with low-cost exams and allowances for glasses or contact lensesEmployee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resourcesWellness program with opportunities to earn $250 in Wellness RewardsFlexible Spending Accounts for healthcare (limited purpose) and dependent careRetirement & Financial Security10% employer retirement contribution, fully vested after two yearsBasic life insurance equal to annual salary paid by the College, with optional supplemental coverageShort-term and long-term disability benefitsEducational BenefitsFee remission for employees, spouses, and dependent childrenTuition assistance for undergraduate, graduate, and doctoral programsPaid professional development opportunitiesWork‑Life BalanceGenerous paid time off, including vacation, sick leave, holidays, and winter recessFlexible work arrangements where availablePaid childbirth recovery leave (8 weeks)Paid parental leave (4 weeks)Additional PerksEligibility for Public Service Loan ForgivenessAdditional discounts on gym memberships, transportation, and various retail servicesIvy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.