Human Resources Coordinator

WestRock Company; Hicksville (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Healthcare benefits

401(k) plan

Paid time off

Job summary

Smurfit Westrock in Hicksville, NY is seeking an HR Coordinator to handle administrative HR duties, maintain records, and support onboarding and benefits questions.

The role requires a Bachelor’s degree or equivalent experience, strong written communication, and bilingual English/Spanish. You will manage I-9s, safety reporting, and HR data in Excel, while ensuring confidentiality and compliance.

Qualifications

• Bachelor’s degree from four-year college or university; or minimum three years’ related experience and/or training.
• Ability to be discreet and adhere to strict confidentiality policies.
• Must have demonstrated ability to communicate in writing.
• Must be able to relate effectively with others at all levels of the organization.
• Good attendance and mathematical ability for job-related calculations.
• Computer literacy including basic databases, word processing, and spreadsheets.
• Bilingual in English and Spanish.

Responsibilities

• Maintains up-to-date personnel files on each employee.
• Manages I-9s; ensure they are complete, accurate, and updated as needed.
• Creates and updates Excel spreadsheets as required.
• Files confidential documents.
• Conducts new hire orientation and prepares paperwork.
• Screens job candidates and arranges job interviews.
• Checks employment references.
• Ensures drug tests and background checks are done in accordance with company policy.
• Answers benefits questions, assists with benefits enrollment, and checks insurance bills for accuracy.
• Handles safety and workers’ compensation reporting.
• Tracks HR metrics (new hires, temps, terminations, etc.).
• Ensures compliance with federal, state, and company posting requirements.
• Conducts exit interviews.
• Orders employee uniforms.
• Disseminates safety training materials and maintains training records.
• Reports work-related injuries to insurance company.
• Maintains OSHA recording software.
• Assists with administering FML.
• Performs other job duties as assigned.

Skills

Discretion and confidentiality

Written communication

Interpersonal skills

Excel proficiency

Time management

Professional demeanor

Bilingual English/Spanish

Overtime willingness

Education

Bachelor’s degree or 3+ years related experience

Tools

Excel

Job description

Human Resources Coordinator - Hicksville, NY

The Opportunity:

Responsible for the administrative functions of the plant’s Human Resources department, including recordkeeping, maintaining organizational charts, creating and updating spreadsheets, orienting new employees, answering benefits questions, screening job candidates.

How You Will Impact Smurfit Westrock:

• Maintains up-to-date personnel files on each employee.
• Manages I-9s; ensure they are complete, accurate, and updated as needed.
• Creates and updates Excel spreadsheets as required.
• Files confidential documents.
• Conducts new hire orientation and prepares paperwork.
• Screens job candidates and arranges job interviews.
• Checks employment references.
• Ensures drug tests and background checks are done in accordance with company policy.
• Answers benefits questions, assists with benefits enrollment, and checks insurance bills for accuracy.
• Handles safety and workers’ compensation reporting.
• Tracks HR metrics (new hires, temps, terminations, etc.).
• Ensures compliance with federal, state, and company posting requirements.
• Conducts exit interviews.
• Orders employee uniforms.
• Disseminates safety training materials and maintains training records.
• Reports work-related injuries to insurance company.
• Maintains OSHA recording software.
• Assists with administering FML.
• Performs other job duties as assigned.

What You Need to Succeed:

• Bachelor’s degree from four-year college or university; or minimum three years’ related experience and/or training.
• Ability to be discreet and adhere to strict confidentiality policies.
• Ability to perform job duties with minimal supervision.
• Must have demonstrated ability to communicate in writing.
• Must be able to relate effectively with others at all levels of the organization.
• Good attendance.
• Mathematical ability to perform calculations required by the job.
• Computer literacy including the ability to maintain basic databases, do word processing, create and maintain spreadsheets using Excel.
• Well-organized and able to manage time efficiently.
• Ability to maintain a professional demeanor at all times.
• Professional appearance.
• Bilingual in English and Spanish.
• Willing to work overtime as needed.
• Ability to perform all essential functions of this job with or without reasonable accommodation.

What We Offer:

• Corporate culture based on integrity, respect, accountability, and excellence
• Comprehensive training with numerous learning and development opportunities
• Competitive salary reflecting skills, competencies, and potential
• A career with a global packaging company where sustainability, safety, and inclusion are foundational to how we operate
• Competitive total rewards package including medical, dental, and vision coverage options starting on your first day
• Health Savings Account (HSA) with company contributions and flexible spending account (FSA) options
• 401(k) retirement plan with company match and automatic contributions to support your long-term financial goalsCompany-paid life insurance and disability coverage for financial protection
• Mental health support and wellness programs designed to promote overall well-being
• Generous paid time off, including company holidays, vacation, and paid parental leave
• Tuition reimbursement and ongoing learning and development opportunities
• Additional voluntary benefits such as legal services, identity protection, pet insurance, and more