Assoc, HR Ops

Smurfit Westrock plc; Hicksville (NY); On-site; USD 51,000 - 86,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with match

Life and disability insurance

Paid time off

Tuition reimbursement

Job summary

Smurfit Westrock plc in Hicksville, NY, is seeking an HR Coordinator to handle administrative functions in the plant’s Human Resources department. Responsibilities include maintaining personnel files, I-9s, new hire orientation, and processing benefits questions while ensuring compliance with safety and company policies.

The role requires a bachelor’s degree or 3+ years related experience, confidentiality, and strong Excel skills.

Qualifications

• Bachelor’s degree or 3+ years related experience.
• Ability to maintain confidentiality and discretion.
• Strong written communication skills.
• Ability to relate effectively with all levels of the organization.
• Proficiency with Excel and basic databases.

Responsibilities

• Maintain up-to-date personnel files for each employee.
• Manage I-9s; ensure completeness and accuracy.
• Create/update Excel spreadsheets as needed.
• Conduct new hire orientation and prepare paperwork.
• Screen job candidates and arrange interviews.
• Ensure drug tests and background checks are completed per policy.
• Answer benefits questions and assist with enrollment.
• Report safety and workers’ compensation data as required.
• Maintain OSHA recording software and safety training records.
• Assist with FML administration and other duties as assigned.

Skills

Discretion/confidentiality

Written communication

Interpersonal with all levels

Time management

Professional demeanor

Willing to work overtime

Education

Bachelor’s degree

3+ years related experience

Tools

Excel

Word processing

Databases

Job description

Smurfit Westrock (NYSE:SW) is the go-to leader and partner of choice in sustainable packaging. We are dedicated to creating efficient and scalable paper and packaging solutions to help solve complex packaging challenges. Guided by our values of safety, loyalty, integrity and respect, we are committed to delivering meaningful value for shareholders, customers, employees and the communities where we operate.

Human Resources Coordinator - Hicksville, NY

The Opportunity:

Responsible for the administrative functions of the plant’s Human Resources department, including recordkeeping, maintaining organizational charts, creating and updating spreadsheets, orienting new employees, answering benefits questions, screening job candidates.

How You Will Impact Smurfit Westrock:

• Maintains up-to-date personnel files on each employee.
• Manages I-9s; ensure they are complete, accurate, and updated as needed.
• Creates and updates Excel spreadsheets as required.
• Conducts new hire orientation and prepares paperwork.
• Screens job candidates and arranges job interviews.
• Ensures drug tests and background checks are done in accordance with company policy.
• Answers benefits questions, assists with benefits enrollment, and checks insurance bills for accuracy.
• Handles safety and workers’ compensation reporting.
• Ensures compliance with federal, state, and company posting requirements.
• Orders employee uniforms.
• Disseminates safety training materials and maintains training records.
• Reports work-related injuries to insurance company.
• Maintains OSHA recording software.
• Assists with administering FML.
• Performs other job duties as assigned.

What You Need to Succeed:

• Bachelor’s degree from four-year college or university; or minimum three years’ related experience and/or training.
• Ability to be discreet and adhere to strict confidentiality policies.
• Ability to perform job duties with minimal supervision.
• Must have demonstrated ability to communicate in writing.
• Must be able to relate effectively with others at all levels of the organization.
• Mathematical ability to perform calculations required by the job.
• Computer literacy including the ability to maintain basic databases, do word processing, create and maintain spreadsheets using Excel.
• Well-organized and able to manage time efficiently.
• Ability to maintain a professional demeanor at all times.
• Professional appearance.
• Bilingual in English and Spanish.
• Willing to work overtime as needed.
• Ability to perform all essential functions of this job with or without reasonable accommodation.

What We Offer:

• Corporate culture based on integrity, respect, accountability, and excellence
• Comprehensive training with numerous learning and development opportunities
• Competitive salary reflecting skills, competencies, and potential
• A career with a global packaging company where sustainability, safety, and inclusion are foundational to how we operate
• Competitive total rewards package including medical, dental, and vision coverage options starting on your first day
• Health Savings Account (HSA) with company contributions and flexible spending account (FSA) options
• 401(k) retirement plan with company match and automatic contributions to support your long-term financial goals
• Company-paid life insurance and disability coverage for financial protection
• Mental health support and wellness programs designed to promote overall well-being
• Generous paid time off, including company holidays, vacation, and paid parental leave
• Tuition reimbursement and ongoing learning and development opportunities
• Additional voluntary benefits such as legal services, identity protection, pet insurance, and more

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

The salary range for this position is $51,375.00 - $85,625.00, depending on your role, level, and location. The range listed is also the expected pay for roles in Illinois and Colorado. The benefits for this role include short-term bonus incentive, health, dental and vision insurance, flexible spending accounts or health savings accounts, retirement savings plans, life and disability insurance programs, and paid sick leave as required by applicable state/local law, 15 days of paid vacation, and 11 days of paid holidays, subject to annual change. Your pay will be based on factors such as your skills, experience, and education.